Difference between revisions of "Quickbooks"
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| Line 18: | Line 18: | ||
* Frequency: Weekly | * Frequency: Weekly | ||
| − | * Use the following | + | * Use the following choices for the categorization of expenses: |
| − | ** Education | + | ** Education (books, fees for 3rd party classes, online subscription fees) |
| − | + | ** Equipment Purchases (non-portable equipment/tools, software, associated licensing or maintenance subscriptions) | |
| − | ** Equipment Purchases | + | ** Maintenance (break-fix and non-subscription routine maintenance costs/supplies/materials) |
| − | ** Maintenance | + | ** Supplies & Materials (normal operations consumables) |
| − | ** Supplies & Materials | + | ** Tools (small and portable, reusable equipment) |
| − | ** Tools | ||
* In Quickbooks, assigning a department to a transaction is optional, however, budgetary reports for area are generated by filtering by department so it is important to always select the department corresponding to the transaction as follows: | * In Quickbooks, assigning a department to a transaction is optional, however, budgetary reports for area are generated by filtering by department so it is important to always select the department corresponding to the transaction as follows: | ||
** Votes | ** Votes | ||
Revision as of 19:40, 22 September 2015
PEX Reconciliation
- Frequency: Weekly
- Log into Quickbooks and navigate to Transaction->Banking and select the PEX account
- Note the date of the last transaction
- Log into PEX and export to Quickbooks: https://admin.pexcard.com/#/admin/export/quickbooks
- Select a start date that is one day after the the last transaction in Quickbooks
- Select an end date that is yesterday (never choose the current date)
- If this range is > 3 months, then do this process multiple times with smaller date ranges
- In Quickbooks
- In the upper right corner, select Update->File Upload
- browse to the *.qbo file downloaded from PEX
- Select PEX in the dropdown for account
Transaction Categorization
- Frequency: Weekly
- Use the following choices for the categorization of expenses:
- Education (books, fees for 3rd party classes, online subscription fees)
- Equipment Purchases (non-portable equipment/tools, software, associated licensing or maintenance subscriptions)
- Maintenance (break-fix and non-subscription routine maintenance costs/supplies/materials)
- Supplies & Materials (normal operations consumables)
- Tools (small and portable, reusable equipment)
- In Quickbooks, assigning a department to a transaction is optional, however, budgetary reports for area are generated by filtering by department so it is important to always select the department corresponding to the transaction as follows:
- Votes
- CNC
- Cold Metals
- Hot Metals