Area Host Meeting Notes 07-16-2013

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Area Host Meeting Minutes
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Attendance

People. This was informal. We had wanted to have a meeting and then a bunch of area hosts walked in at once, although not all of them. So chat was chatted.

Eric moved these from a gdoc to this for transparency. Not a real meeting, but going in this category anyway.

Vague, Poorly formatted minutes because wikis are hard

How can we improve the space? Area hosts More area host meetings Tidy space policy. Current approach to tidy space may be too aggressive. We need to have a unified approach. Certifications Ask the area hosts for the shops to have a written list of the specific tools in their area and which ones need authorizations and what exactly is needed to know for an authorization. Authorizations are not standardized, so one certifier may give much less information that another. It's currently too much work for area hosts to cover 230 members and what they need. For each section in the shop, we have two “area hosts”. One that takes care of the physical space (and tickets). The other takes care of the authorizations. The great shop switcharoo Let's make the left half of the shop assigned to the general area host (agreed to by geoffrey) Having a shop cop might alienate people and we don't want that. More area hosts for the shop Hot fabrication Machining Woodshop What the hell are we doing again? Anna suggests: We make a list of what an area host should be doing (at min). How much time should an area host spend each month? (average member can earn 3 points in 6 hours, area host gets 3 points per month) Membership Change the public meeting Let's change the public meeting from newbie oriented to member oriented. Everybody has dinner at the space. We can say what we are doing this week. Ask for help. Let's change the meetings and have them be themed. Let's fix the space (call for volunteers). Introduce bry's power hour night. Introduce trello. Introduce bounty board. Give out Awesome awards Motivate the membership Bry's power hour Topics: Getting rid of the tool cage by moving hot metals to the back left of the shop. We then place the tool cage inbetween metals and woodshop.

Bounty board. Possible reward could be a call out that they were awesome in the next meeting. Was just set up by tim. Link: http://wiki.pumpingstationone.org/Bounty_Board Area hosts and board, feel free to add tasks here. If you want to award points for something, just request board's approval by putting in a new trello task (on the “board task” board) or add to the minutes.

Hiring More People Member Liaison position? We need someone who can answer the basic membership questions and handle the basic membership paperwork. Let's get physical Tool Cage Get rid of the tool cage. Make another that is 2.5 times the size. A common point for all tools for the entire shop. Could do this as part of Bry's power hour. The great shop switcharoo We will need power and ventilation sent to the back, where we want hot metals to be. Could do this as part of Bry's power hour.

5S management system may be a good resource for organization. Finishing the kitchen before we move stuff. We should run a natural gas line because we can't have the propane. We should have a “We are now out of” list of common stock. Paper on clipboard. Have a swag table upstairs. Have a display case upstairs. Certifications Certification is too hard How do we streamline certifications? Ideas: Change the name to authorization, because it's more in line of what we are actually doing. Don't certify individual people. We run a class, and people have to wait until the next class. Have official certifiers with specific office hours. For each piece of equipment, have a list of things you need to know for each tool to be authorized. Long term, the rfid system. Actions Bry power hour. Pick a freaking place/time. (Bry) Pick a time for the area host meeting discussing the tidy space policy. Try to get it done in the next 3 weeks. (Bry - create doodle) After area host meeting, have public meeting about tidy space policy. Make sure that everyone is on area host mailing list. Create agenda for next member's meeting. (Bry) Topic: Let's fix the space Bry's power hour Introduce Trello. Introduce bounty board. Do hands on signups for wiki accounts and trello. The great shop switcharoo Electing new kitchen area host Reorganizing hosts (Jesse and Josh) Woodshop Hot Fabrication Machining Send these notes to the board and area hosts lists. (Bry) Start creating “Knowledge must haves for authorizations” (All area hosts)


Original (unorganized) notes

Ideas: Bry's power hour 5S management system.

Area hosts meetings - Suggested by Anna

More area hosts

Changing the public meeting. - Everybody had dinner at the space. - We can say what we are doing this week. Ask for help.

How we motivate the membership without intrinsic rewards?

Bounty board. - reward is a call out that they were awesome in the next meeting - personal thank you from x - hug or firm handshake

Getting the chez to buy more cool crap

Member Liaison?

Certification is too hard

Should we make the left half of the area to the general area host? Geoffrey said yes.

General area host vs the chez. Maybe the chez should.

Anna suggests: - we make a list of what an area host should

Area hosts For the shop: - Hot fabrication - Machining - Woodshop Ask the area hosts for the shops to have a written list of the specific tools in their area and which ones need authorizations and what exactly is needed to know for an authorization. Authorizations are not standardized, so one certifier may give much less information that another. For each section in the shop, we have two “area hosts”. One that takes care of the physical space (and tickets). The other takes care of the authorizations. Get rid of the tool cage. Make another that is 2.5 times the size. A common point for all tools for the entire shop. Finishing the kitchen before we move stuff.

Should we have kits that have stock in it?

How do we streamline certifications? Don't certify individual people. We run a class, and people have to wait until the next class.

--END ANNA--

We should run a natural gas line because we can't have the propane.

So, let's put the hot stuff back. We just need power and ventilation.

-- START Mike--

Not comfortable teaching welding. Certification: Changing name to authorization, because it's more in line of what we are actually doing. Long term, having the rfid tag to be able to turn stuff on is a good thing. You have to be authorized to do this tool. How much time should an area host spend? (tim can earn 3 points in 6 hours, area host gets 3 points per month)

-- END MIKE --

Maybe we should have official certifiers with specific office hours.

It's too much work for area hosts to cover 230 members and what they need. What if we had official certifiers?

New certification: For each piece of equipment, have a list of things you need to know for each tool in the metalshop to be authorized. Should we certify the people who are being taught? Have official people who are the certifiers that hold official office hours?

Maybe we should have a list of what we are out of. Checkboard.

Put the tool cage. Actions: Bry power hour. Pick a freaking place/time.

Area hosts: Shop cop. Anna against. You will alienate people and you don't want. There should be leniency at first.

Should we do an area host meeting discussing the tidy space policy? Make sure that everyone is on area host list. (done) Put doodle. Try in 3 weeks to have area host tidy space meeting. Afterwards, have a public relations meeting.

Let's change the meetings and have them be themed. Let's fix the space (call for volunteers). Introduce bry's power hour night.

Let's take action on the kitchen area host and woodshop. (Jesse and Josh) Send this to board and area host list (Bry) Area host list (Bry)

Future ideas: Have a swag table upstairs Have a display case upstairs