Board Meeting Notes 2012-11-27

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Board Meeting Minutes
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Meeting start: XXXX pm


Attendance

  • Indiana Steve
  • High Voltage Steve
  • Eric
  • Tim

Agenda

Old Business

(The old format wasn't as productive as I hoped, I'm changing it - Tim)

  • Status of money owed by the old landlord. (Tim)
  • Status of personal member issue (Dan)
  • Find a new maid service (Shawn)
  • Audit status (Indiana Steve) (includes "Tally of the missing money")
  • Status of repayments (Indiana Steve)
  • New historical books (Indiana Steve) (was "Organization of the PS:1 banking records")
  • finance tracking going forward (Indiana Steve)
  • invoice from Pete's Heating for the air compressor and thermostat changes status. Paid? This wasn't spelled out in the minutes last week. (Indiana Steve)
  • Insurance status. (Indiana Steve) (we're bound per last week's announcement right? Not clear from minutes.)
  • Bylaw recodification status (Tim)

New Business

  • Financial/membership report
  • Address the leak in the roof. This leak is by the heating unit upstairs in the closet. The last time it rained water leaked in along a coax cable going through a pipe leading out through the roof.
  • The electric bill was $666.83 (our share + 121.91 carried over from before). Has this been paid? If not, pay it.
  • Review the paypal and banking transactions.

Backburner

  • Change our address everywhere
  • We need to verify the code status of the fire door in the metal shop
  • We need to improve our implementation of the tool certification process. (Area hosts)
  • inventory and ownership status of old landlord's stuff left on our side.
  • Lighting in the warehouse area
  • Status of Jordan's motorcycle?

Minutes

  • letter to old landlord has been delivered by regular mail and physically to his house by Tim. Put this on the back burner for two weeks.
  • Issue with the problem member seems to have gone away. Put this on the back burner.
  • Shawn said a maid service is coming to check out the space on next Monday, Shellie will be present when they arrive.
  • Indiana Steve had unexpected interference. Made progress on audit / historical books, but it's more complicated than he expected. Not done yet.
  • Finance tracking going forward is also in progress, once 2012 historical books are done reports will start.
  • Pete's heating was paid last week. (Resolved)
  • We do definitely have insurance. We haven't been billed yet, and we don't have the final policy, but we do have coverage. (Resolved)
  • We believe we have 150 members now, with Tim's paypal count and Steve's count of check payers.
  • Eric is taking the task to fix the roof leak for the week. Rhys should help him. (Eric)
  • Electric bill is paid (Resolved)
  • Steve will bring financial transactions in a spreadsheet to review next week. (Indiana Steve)
  • Steve is going to issue a new check for Will's work on the laser cutting job. (Indiana Steve)
  • convert certification issue on backburner to "check in with area hosts on certification process improvement at their next meeting"
  • convert "Lighting in the warehouse area" to "check in with Rhys and Dan for lighting project" and move to old business.
  • Eric is emailing Jordan about his motorcycle. Leave in back burner.


    • Membership Report -
      • Full Members:
      • Starving Hacker:
      • Friends of PS1:
      • Total:


Meeting end: XXXX pm