Board Meeting Notes 2012-12-04

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Board Meeting Minutes
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Meeting start: 07:30 pm


Attendance

  • Tim Saylor
  • Patrick Callahan
  • Shawn Blaszak
  • Steve Finkelman

Agenda

  • mail call / read mail. Eric already opened part of it. The secretary of state still thinks Ish is our guy.
  • Anna created an electronics lab Google calendar and Adrianna has a Google doc of certifications. Do we have an information fragmentation problem?

Old Business

  • Status of personal member issue (Dan)
  • Audit status (Indiana Steve)
  • Status of repayments (Indiana Steve)
  • New historical books (Indiana Steve)
  • Bylaw re-codification status (Tim)
  • Lighting in the warehouse area (Dan)
  • Find a new maid service (Shawn)
  • Roof leak status. (Eric) -> Solved. I sealed one and the landlord had already taken care of the other. --Eric
  • Status of checking the checks and Paypal for a membership tally (Steve and Tim)
  • Issue a new check for Will's work on the laser cutting job (Indiana Steve)

New Business

  • Financial/membership report
  • Review the paypal and banking transactions.
  • When will the last meeting of the year be?
  • Should we move the annual meeting to December so the new officers can be listed on the annual report, which must be filed before Jan 1. Also, move the fiscal year end date? Do we want to back-burner this issue until after the bylaws are sorted out.
  • Related to last issue, lawyers have informed us previously that we need to switch Ishmael's name out as being the official state contact of record for the space. Do we want to name the law firm as our official contact instead to ensure we don't have to keep changing it.
  • Our law firm is hosting a free seminar on being a member of a board of directors and official responsibilities. Would anyone be interested in going?
  • Check the fiancial credentials in outright
  • Check the money@pumpingstationone.org inbox weekly. Determine a way to remind ourselves of this (and other repeating tasks).

Backburner

  • Change our address everywhere
  • inventory and ownership status of old landlord's stuff left on our side.
  • Status of Jordan's motorcycle? (Eric) -> Rhys owns it now and it's out of the space. --Eric.
  • Problem member issue (Dan)
  • Status of money owed by the old landlord. (Tim) (until 12-11-2012)
  • Check in with Area hosts about their ideas for the tool certification process at their next meeting. (Tim)

Minutes

  • The insurance paperwork has been signed by Tim
  • Steve has itemised our expenses for the last 11 months
  • The problem member issue has resolved itself
  • Tim needs all of the board members' addresses
  • Jeff needs to be reimbursed for the welding curtain before we can get more.
  • The lawyers suggested that we might want to set them up as our point of contact with the state.
  • Shawn spoke with Dan. Lighting in the warehouse is still being worked on
  • Shawn was unable to contact the potential cleaning service today and will be doing it tomorrow.
  • Hailey has another potential cleaning service.
  • Steve has a check to give to Will for the laser cutter job. Patrick will be signing it.
  • Steve gave the financial report.
  • The board has agreed that we will have meeting on the 11th and 18th this week but will be cancelling the meetings that might otherwise have happened on the 25th and January 1st.
  • The board has agreed that the next board should change the yearly meeting date to make it happen in December.
  • The board has agreed that we like our present use of outright.com
  • The board kicked the discussion about money@pumpingstationone.org to the back-burner
  • Rhys now owns Jordan's motorcycle and the bike is out of the space.
  • No new news about money owed by last landlord until next week.
    • Membership Report -
      • Full Members: 60
      • Starving Hacker: 86
      • Friends of PS1: 1
      • Total: 147

Meeting end: 08:00 pm