Board Meeting Notes 2013-12-17

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Board Meeting Minutes
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Meeting start: 7:08 pm


Board Members

  • Eric
  • Farkas
  • Ed
  • Hailey
  • Bry

Other Members


  • read mail
  • Financial/membership report
  • Review the paypal and banking transactions.
  • Check the inbox weekly.
  • Member leaving reason report
  • Review Trello board, report progress made.
  • review
  • check talk page for board meeting notes, see if any discussion on the agenda took place
  • new business
  • old business
  • go over Trello

Trello things

New Business

  • Board vote: Change dues to be a bit more if you aren't using scheduled payments. This isn't a solidly figured out thing yet. Discuss.

Old Business

  • Electric bill due 12/2, Farkas should have the info he needs from Eric by the time of the meeting
  • Monica now scans
  • Getting SSL encrypted logins for the blog.
    • It would be a very bad idea to do domain logins for the Wordpress blog unless we are able to keep end to end encryption of username/password data. From what I gather, we would need to upgrade to a business account with Paigly (PS:1's hosted Wordpress vendor) in order to get this. I'd like a final yes or no on whether or not this is a route we want to go, and to either have this happen or get permission/access to make this happen. --Hef (talk) 13:13, 10 November 2013 (CST)
    • This has been on the todo list for three weeks. Let's make sure we actually get to this. --Bry (talk) 00:42, 30 November 2013 (CST)



  • we got an insurance bill
  • steve went over financial report
  • we went over membership totals, gender ratios
  • we need to pay Anna for electronics for $900 she spent out of electronics budget- writing her a check tonight
  • member leaving report
    • moving
    • not actually leaving, just paying paypal manually
  • Trello financial things currently being worked on
    • paypal transactions
    • get budgets into quickbooks
    • create 2014 budget
  • Trello Ideas
    • Fix Amazon Payments -
    • Update Safe Space Agreement draft considering our comments and revision ideas -
    • follow up with Eric the grant writer? -
    • print sign and scan a new copy of secondary engagement letter from MWE (see mail RE: manufacturing establishment licensing) in eric's inbox -
    • Get 3 more RXS-3211 cameras or other superior Motion-JPEG capable cameras, install them. -
    • Acting on 501c3 -
    • Set up a paid job board. -
    • make a trello archiver (if we end up using this) -
    • Maybe get our money back from Chuhak and Tecson? -
    • audit ps1 member list and remove non-members from the list. -
    • post a sign by the thermostat and on the wiki requesting that people knock on the fire door to abbey in the loading dock for help with the heat. -
    • safety and stuff, read -
    • Change our address everywhere (List of places here: -
    • inventory and ownership status of old landlord's stuff left on our side. -
    • Dwolla as a payment option? Some people hate paypal enough to not join. Don't do this if you can't set up a subscription in it. -
    • Address corporations using us as a cheap tool shop for their employees -
    • Macro in zoho to tell people they have points. -
    • Reimbursement forms? -
    • Training for how the law currently affects nonprofits for new boards? -
    • Audit shelf registry to affirm full member status -
    • 2 more picture frames for area host pictures -
    • Get pictures done for rest of area hosts -
    • Discuss: how should reimbursements for hackerspace projects work? -
    • leader board of existing member points - publically viewable -
    • Think about charging more for manual payments to offset the work. -
    • Think about safe for soda fund. -
    • Trademark PS1 -
  • Trello To Do
    • Equipment loan agreement -
    • Tool cage area host applications - ed and anna sent bry a list of potential duties for this position- we voted on it- and hailey will send out a notice for applicants
    • Spend up to $100 on fire extinguisher mounting stuff - no progress
    • Switch to Comcast for ISP - have hardware- in progress
    • Think about putting a hint about member points when people leave for financial reasons - mpved to ideas
    • Sue the old landlord - no progress
    • Non-paypal people tracked correctly in Zoho? - in progress (steve)
    • Contact Insurer about additional insured for landlord - our insurance will send the landlord our certificate of insurance
    • Approve $122.08 for shelves for safe - all present board members vote in favor of reimbursement
    • Bry proposes to give 2 member points each for Tucker, Z, and Bart for the mill - all present board members vote in favor
    • Reactivate paypal membership of - steve did
    • Fix join page "for other people" information - for now people are emailing info@ to clarify that they are buying a gift
  • jerry L gets a membership point for teaching a class with 7+ people


  • present board voted unanimously to reimburse bry for shelves
  • present board voted unanimously to approve list of duties for tool cage area host
  • present board voted unanimously to give tucker, bart, and zlatlan 2 membership points for all the mill buying work

Membership Report

  • full members: 93
  • starving hackers: 191
  • friend:1
  • total: 284

Meeting end: 7:51