Board Meeting Notes 2015-02-10

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Board Meeting Minutes
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Meeting Start: 7:05 PM


  • Board Members
    • Derek
    • Sevin
    • Ryan
    • Tom
    • Doorman Dave
    • Ray
    • Sheila
    • Jenny
  • Other Members
    • Justin
    • Matt


  • read mail
  • Financial/membership report
  • Review the paypal and banking transactions.
  • Check
  • Member leaving reason report
  • Check RT queue
  • Review Trello board, report progress made.
  • review
  • check talk page for board meeting notes, see if any discussion on the agenda took place
  • new business
  • old business

New Business

Old Business

  • Account delegation
    • Chase
    • At some point we need to hit Chase and change who's on record as secretary of the org
  • Derek needs to write membership e-mail about expiring points and making timely requests.


  • Mail read - One member's dues, something from Power Racing Series
  • Financial Report - Received $10,000 donation from an individual via School Factory. Will be put in savings, substantially reducing our required savings for the year.
  • School Factory: Our website says to talk to School Factory for donations. We should consider changing this if we desire to sever the relationship.
  • Financial report given. Funds will be moved from PayPal to our bank.
  • Membership:
    • 111 Full Members
    • 258 Starving Hackers
    • 369 Total
  • A number of members are paying "grandfathered" old rates. ($50 -> $70) Tom to research.
  • Member leaving reason report (5):
    • Two persons moving away from Chicago.
    • One person leaving out of town for a while.
    • One person not using the space much.
    • One person has no current need to resources but will return in the future.
  • RT Reimbursements:
    • 2142: Reimburse Everett for packing tape, General Area Host budget.
    • 2110: Reimburse Triano for saw blades and sanding belts.
    • 1618: Need receipt from Dean.
    • 2140: Need info from Shellie about chargeback on PEX card.
    • 2047: Need receipt from Dean. Have PayPal receipt, but we are requesting a receipt from the seller.
    • 1958: Resolved, move to QuickBooks.
    • 2051: Reimburse Dean for lights from CNC Bridgeport vote.
  • RT Purchases:
    • 2140: Merge to previous request by Shellie
    • 2148: Invoice for cold metals purchase for mill chucks, collets, etc.
    • 1852, 1853: Doorman Dave to work with Shellie to purchase software licenses.
  • RT Member Points:
    • 2122: 1 point to Bart for CNC Build Club
  • RT inquiries:
    • 2127: Sevin to contact member and respond to question.
  • We will get Doorman Dave a PEX card for handling IT purchases like software licenses, certificates, etc.
    • Done. Should arrive in 10 to 15 days.
  • No critical Trello tasks.
  • Dave to rally people to get a list of assets to re-evaluate our commercial property insurance.
  • Old business:
    • Chase Account Delegation
      • Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
    • Derek needs to write membership e-mail about expiring points and making timely requests.
    • Ray to get business cards for Board members, and "generic" PS:One cards.
  • New business:
    • Need Waste Management account credentials. Tom to contact Farkas.
    • Need Comcast invoices and credentials. Automatic payment and value doesn't go to RT. Dave to talk to Toba and Josh.
    • Sevin may have a contact for a pro bono lawyer to work on reviewing our Bylaws.

Board meeting closed at: 7:48 PM


  • None