Board Meeting Notes 2015-03-03

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Board Meeting Minutes
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Meeting Start: 7:05 PM

Attendance

  • Board Members
    • Derek
    • Sevin
    • Ryan
    • Doorman Dave
    • Jenny
    • Ron
    • Sheila
  • Other Members
    • Justin
    • Carl

Agenda

  • read mail
  • Financial/membership report
  • Review the paypal and banking transactions.
  • Check [email protected]
  • Member leaving reason report
  • Check RT queue
  • Review Trello board, report progress made.
  • review [email protected]
  • check talk page for board meeting notes, see if any discussion on the agenda took place
  • new business
  • old business

New Business

  • Discuss additional volunteer authorizer positions.

Old Business

  • Account delegation
    • Chase
      • Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
    • Waste Management and Comcast:
      • Making progress getting security questions from Steve.
  • Derek needs to write membership e-mail about expiring points and making timely requests.
  • Ray to get business cards for Board members, and "generic" PS:One cards.
    • Ray has these designed, but he needs contact info for each Board member.
  • Sevin may have a contact for a pro bono lawyer to work on reviewing our Bylaws.
    • Looks like the firm may be interested. Still looking to proceed.
  • Insurance. Ryan to contact our agent with questions.
    • Ryan will have this sent by next week.
  • New Area Host transitions
  • Costco business membership
  • File amended annual report with new Directors:
    • Ryan will contact Bry for info, and take care of this.

Minutes

  • Mail read: Chase statement, ComEd
  • Membership Report:
    • Full Members: 114
    • Starving Hackers: 272
    • Total: 386
  • Financial report given.
  • $10,000 transferred from PayPal to Chase.
  • Member leaving reason report (2):
    • Busy with classes. Improvement: Make tool authorization process faster.
    • Financial reasons.
  • RT:
    • 2249 - Arturo, PEX card issues. Dave responded, assigned to Tom.
    • 2003 - Shellie PEX card, Jenny reported no progress.
    • 2225 - Justin, PEX card reloaded. Resolved.
    • 2197 - Dean reimbursement, moved to QuickBooks.
    • 2173 - Billing cycle question.
    • 2234 - Buying, Ryan to send E-mail to Derek.
    • 2256 - Mike, member point spend.
    • 2259 - Shae awarded 1 member point for Arts and Crafts reorganization.
    • 2261 - Lyn, member point upgrade.
    • 2289 - Will awarded 1 member point for Game Night.
    • 2297 - Drew awarded 1 member point for Movie Night. Note: Need to migrate 8 points from Zoho to Drew.
    • 2303 - Justin to recommend persons for Lounge drywall points.
    • 2227 - Jesse awarded 1 member point for soldering workshop.
    • 2293 - A member needs a refund for membership and a deactivation of membership.
  • No Trello changes.
  • New Business:
    • Additional volunteer authorizer positions:
      • Agreement to create additional Cold Metal Volunteer Authorizer position.
      • Pinging Jabu and Andrew to inquire whether more Authorizers are needed in Cold Metals and Shopbot backlog.
    • Received request for Corliss Early College STEM High School requesting a group tour.
      • Requests CNC and NERP-like demo.
      • Board will consider when we get further details.
    • Members are allowed to kick non-members out of the space if they make people uncomfortable. Sheila will e-mail the membership regarding this. RT #2304) Ryan will contact the persons made uncomfortable at a previous event.
  • Old Business:
    • Account delegation
      • No progress on Chase, Comcast, or Waste Management
    • Derek sent e-mail to membership about redeeming member points. Close this.
    • Business cards:
      • Ray to provide copy, still missing some peoples' info
    • Bylaws review:
      • Sevin to inquire with our original pro bono lawyer on scope of current engagement before engaging new pro bono counsel.
    • Insurance
      • We need smoke alarms.
      • Ryan to send draft letter.
    • New Area Host Transitions
      • Sevin working with Michelle.
    • Costco Business Membership
      • No update.
    • Amended annual report.
      • No update.

Board meeting closed at: 7:59 PM.

Votes

  • None
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