Board Meeting Notes 2015-05-12

Board Meeting Minutes
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Meeting Start: 7:16 PM

Attendance

• Board Members
  • Sevin
  • Tom
  • Ryan
  • Doorman Dave
  • Ray
  • Sheila
  • Jenny
• Other Members
  • Andrew
  • Carl
  • Triano

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check [email protected]
• Member leaving reason report
• Check RT queue
• Review Trello board, report progress made.
• review [email protected]
• check talk page for board meeting notes, see if any discussion on the agenda took place
• new business
• old business

Old Business

• Account delegation
  • Chase
    • Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
  • Waste Management and Comcast:
    • Making progress getting security questions from Steve.
• Ray to get business cards for Board members, and "generic" PS:One cards.
  • Ray has these designed, but he needs contact info for each Board member.
• Sevin may have a contact for a pro bono lawyer to work on reviewing our Bylaws.
  • Looks like the firm may be interested.
  • Sevin to inquire with our original pro bono lawyer on scope of current engagement before engaging new pro bono counsel.
• Costco business membership
• File amended annual report with new Directors:
  • Ryan needs info from the Secretary of State.
• Corliss Early College STEM High School requesting a group tour.
  • Requests CNC and NERP-like demo.
  • Board has approved this.
• Insurance Review
  • Member feedback requested on 3 policies approved last week. Comments indicate Animal policy may need revision. Need to discuss
  • Cameras - Ryan spoke with insurance agent, waiting for agent to get approval from underwriters.
  • PS:One Birthday Party - Will need scheduled coverage. Insurance agent provided us with a form. On hold because nobody is organizing this event.
• Need to consider scheduling Area Host and Volunteer Authorizer review.
• Billing landlord for his share of electricity
  • Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.

Minutes

• Mail read: Random mail
• Membership Report:
  • Full Members: 110
  • Starving Hackers: 278
  • Total: 388
• Financial Report: Given.
• Member leaving reason report: Derek not here. Nobody has access.
• RT
  • 2681 - Reimburse Jason for laser tube shipping. This was done last week, moved into QuickBooks.
  • 2718 - Reimburse Ryan for shipping an encoder for repair from the CNC Mill vote. Done.
  • 2726, 2727, 2728 - Reimburse Ron for Hot Metals area expenses. Done.
  • 2733 - Reimburse Dean for band saw blades from Cold Metals budget.
  • 2736 - Purchase request to repair the compressor. Andrew believes this is <$200. The Board asked Andrew to take care of this and he will be reimbursed.
  • 2724 - Computer purchase from CNC Mill vote. Need to do a bank transfer to reload Doorman Dave's PEX card. Moved $400 onto Dave's PEX card. Contacting Derek via e-mail to fund PEX.
  • 2725 - 1 member point to Bart for CNC event.
  • 2722 - 1 member point to Steve Reese for TOOOL.
  • 2618 - Drew spending 1 member point as a refund.
• No Trello updates.
• New Business
  • Ray will contact a member about allegations of a discipline issue.
• Old Business
  • Comcast and Waste Management accounts - Having problems. Doorman Dave will e-mail Steve Farkas.
  • Business cards - Someone needs to pay for this. Ordering PEX card for Ray.
  • Corliss Early College STEM High School - has happened already. Remove.
  • Insurance:
    • Comments on animal policy - deferred.
    • Security cameras - still waiting for agent / underwriters to clarify.
    • Birthday party - removing from Old Business. If this happens, the organizer will contact Ryan.

Board meeting closed at: 7:52 PM