Board Meeting Notes 2015-05-19

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Board Meeting Minutes
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Meeting Start: 7:12 PM

Attendance

  • Board Members
    • Derek
    • Ryan
    • Tom
    • Doorman Dave
    • Ray
  • Other Members
    • Jason

Agenda

  • read mail
  • Financial/membership report
  • Review the paypal and banking transactions.
  • Check [email protected]
  • Member leaving reason report
  • Check RT queue
  • Review Trello board, report progress made.
  • review [email protected]
  • check talk page for board meeting notes, see if any discussion on the agenda took place
  • new business
  • old business

New Business

Old Business

  • Account delegation
    • Chase
      • Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
    • Waste Management and Comcast:
      • Making progress getting security questions from Steve.
  • Ray to get business cards for Board members, and "generic" PS:One cards.
    • Ray has these designed, but he needs contact info for each Board member.
  • Sevin may have a contact for a pro bono lawyer to work on reviewing our Bylaws.
    • Looks like the firm may be interested.
    • Sevin to inquire with our original pro bono lawyer on scope of current engagement before engaging new pro bono counsel.
  • Costco business membership
  • File amended annual report with new Directors:
    • Ryan needs info from the Secretary of State.
  • Insurance Review
    • Member feedback requested on 3 policies approved last week. Comments indicate Animal policy may need revision. Need to discuss
    • Cameras - Ryan spoke with insurance agent, waiting for agent to get approval from underwriters.
  • Need to consider scheduling Area Host and Volunteer Authorizer review.
  • Billing landlord for his share of electricity
    • Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.

Minutes

  • Mail read: Random mail
  • Membership Report:
    • Full Members: 111
    • Starving Hackers: 277
    • Total: 388
  • Financial Report: Given.
  • Member leaving reason report (9):
    • Distance.
    • Leaving to build a sailboat.
    • Enjoyed it but wasn't making the time.
    • Wasn't making use of facility to justify cost, leaving country.
    • Great, but too many people working on same equipment at same time. Suggests increasing major tools (Laser, ShopBot, etc.)
    • Temporarily traveling, will return next month.
    • Out of country for a few months, cancellation temporary.
    • Didn't have time to use it.
    • Not enough time to use it, person will be back.
  • RT
    • 2577 - Mailed asking for anvil receipt.
    • 2778, 2779 - Arturo reimbursements. Requesting info.
    • Board, please check old tickets and close them.
    • 2782 - Heidenhain encoder repair, Derek is printing, will have Tom fax it.
    • 2724 - Dave has ordered the PC, he may need someone to pick it up from the south loop.
    • 2736 - Andrew recommended replacement compressor head for air compressor. Harbor Freight is $140. Tom will research OEM model.
    • 2789 - Doorman Dave spending 2 points as refund. Done.
    • 2786 - Everett granted 1 member point for authorizations. Done.
    • 2767 - Ray granted 1 member point for laser authorizations. Done.
  • No Trello updates.
  • New Business
    • Ray will contact Area Hosts and Volunteer Authorizers on a regular basis.
    • Montessori school tour request for 3-4 middle school students on Tuesday May 26 in the AM. Voted to approve.
    • Ray judged this year and wants to recruit many PS:One judges for next year's Chicago Student Invention Convention.
    • Ray assisted judging a class at Columbia. This might be cool for people at PS:One to help with.
    • Ray noted upcoming Anime convention in Rosemont.
    • Derek suggested creation of an Outreach Committee. Ray will research this.
    • Tom proposed adding Volunteers to Area Hosts mailing list. No objection.
    • ALL ONLINE CREDENTIALS FOR EXTERNAL ACCOUNTS NEED TO BE STORED ON BOB.
  • Old Business
    • Comcast and Waste Management accounts. Farkas and Doorman Dave got in touch. No luck with Comcast. Dave will phone Comcast and Waste Management.
    • Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
    • Secretary of State Annual Report amendment - this does not need to be filed. Ryan will update the Board transition wiki page.

Board meeting closed at: 7:40 PM

Votes

  • Montessori school tour request for 3-4 middle school students on Tuesday May 26 in the AM. Yea 5, Nay 0, Present 0. Passed.
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