Board Meeting Notes 2015-07-14

Board Meeting Minutes
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Meeting Start: 7:13 PM

Attendance

• Board Members
  • Sevin
  • Ryan
  • Tom
  • Doorman Dave
  • Ray
• Other Members
  • Justin
  • Andrew
  • Bioguy

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check [email protected]
• Member leaving reason report
• Check RT queue
• Review Trello board, report progress made.
• review [email protected]
• check talk page for board meeting notes, see if any discussion on the agenda took place
• new business
• old business

Old Business

• Account delegation
  • Chase
    • Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
• Ray to get business cards for Board members, and "generic" PS:One cards.
  • Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
• Costco business membership
• Insurance Review
  • Member feedback requested on 3 policies. Comments indicate Animal policy may need revision. Need to discuss
  • Cameras - Ryan spoke with insurance agent, got approval from underwriters, just need to buy and install. These are purchased, stored by the bar, awaiting install. Dave will install these if nobody gets to it before him. He could use help.
  • Increase of business property coverage from $24,000 to $77,850 will cost $487 annually.
  • Need to update waiver. Doorman Dave will take care of updating the liability waiver. Ryan will review it and send it to Dave.
• Need to consider scheduling Area Host and Volunteer Authorizer review.
• Billing landlord for his share of electricity
  • Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.
• Emergency Lights
  • Sevin says most are mounted to the walls. We need to hire an electrician to wire them.
• T-shirt swag
  • Samples made. Buying some for people going to Maker Faires. On hold due to graphics resolution issue.

Minutes

• Mail: Insurance bill for increase in business property coverage.
• Membership report:
  • Full members: 110
  • Starving hackers: 281
  • Total: 391
• Financial report given.
• Member leaving reason report: Not Available
• Financial report given.
• RT
  • 3076 - 1 member point to Everett for Bridgeport mill authorization.
  • 3089 - Ryan spends 2 member points as dues reduction.
  • 3090 - 1 member point to Ryan for SEM Office Hours.
  • 3038 - 1 member point to Steve for member orientation class.
• New Business
• Old Business
  • Insurance review
    • Our broker invoiced us for $241 for a partial year premium due to our increase in business property coverage. They appear to request a check, will give to Derek.
    • Cameras - one cable pulled to the front door.
  • Accounting
    • Tom will contact the accountant Derek previously contacted. Tom will also contact the bookkeeper Ray suggested for day to day bookkeeping.
  • Area Host and Volunteer Authorizer review
    • Sevin will do an e-mail blast to all members to consider all positions open. Deadline is end of month.
  • PEX Card
    • Ray's PEX card has not arrived.
    • Tom needs to re-order a new card for Sevin.
    • Tom will contact PEX on both issues.

Board meeting closed at: 7:35 PM