Board Meeting Notes 2016-01-05

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Board Meeting Minutes
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Meeting Start:

Attendance

  • Board Members
    • Justin
    • Lyn
    • Brian
    • Brian
    • Ray
    • Doorman Dave
    • Jenny
    • Sheila
  • Other Members
    • Andrew C.

Agenda

  • check talk page for board meeting notes, see if any discussion on the agenda took place
  • Consent Agenda
    • Vote to cover liquor liability
  • Committee reports
    • Finance
    • Safety Planning
    • Space Planning
  • Read mail
  • Financial/membership report
  • Review the paypal and banking transactions.
  • nothing truly interesting
  • Member leaving reason report
  • none
  • Check RT queue
  • New business
    • Vote to replace Hot Metals Authorizer. Justin (talk) 10:25, 5 January 2016 (CST)
  • Hot Metals authorizer hasn't been doing any authorizer so that position is open
    • Discuss Board Transitional Period/Training for new board members. Justin (talk) 14:46, 5 January

2016 (CST)

  • Old business
    • Discuss board consultancy.
    • Board Orientation.
    • Remind Tony re:payment for electric bills
    • Taxes need to be paid to Dan when they are calculated.
    • 501(c)(3)/1023 status update. Still waiting
    • Create committees as outlined in Vote on Space Planning --Dbever (talk) 08:52, 11 December 2015 (CST)
    • Pay insurance invoice once vote to cover liquor liability passes.

Minutes

Discussion on previous minutes

Consent Agenda

Committee Reports

Reports from Committees (if no one reports anything, make a note of it here)

  • Finance
    • Need help with assembling the budget, Brian helped with important information today
  • Safety Committee for new space
    • Members are lined up, everything is ready to go, committee
  • Space Planning for new space
    • Will create 2 surveys, 1 for area hosts and the 2nd for members
  • Looked at Michael Skilton's mockup sketches
  • Talked about darkroom, finishing room, clean rooms, noise issue, kitchen area, storage

Mail

  • none

Financial Report

  • Chase Checking: $34,391.45
  • Chase Savings: $60,640.24
  • PEX: $10,036.50
  • PayPal: $13,679.64

Membership Report

  • Starving Hackers:111
  • Full Members:265
  • Total Members:376
  • Quorum:37

Member Leaving Reason Reports

RT

  • #4016 Lyn requesting a member point
  • #3879 Insurance renewal - receipts
  • #3960 Accounting for donation boxes - Doorman Dave responded to Michael S.
  • Andrew C. how are donations reported? No procedure so far, area hosts are responsible for the contents
  • Dave will talk with Michael S.
  • #4038 Michael Skilton - blacksmithing sessions and fixing back door 7 Ayes, 0 Nayes
  • #4033 Brad J. - member point for authorizing 3 people
  • #3935 Arturo - member point for event 7 Ayes, 0 Nayes
  • #4079 Doorman Dave -2 member points 7 Ayes, 0 Nayes

New Business

    • Vote on Machine Shop Volunteer Authorizer(s). Justin (talk) 09:02,

31 December 2015 (CST)

  • Michael & JP - are voted as the new Machine Shop Authorizer 7 Ayes, 0 Nayes
  • Replace Todd as Machine Shop Authorizers 7 Ayes, 0 Nayes
  • Andrew would like to have a second authorizer and will let us know when that is important
    • Vote to replace Hot Metals Authorizer. Justin (talk) 10:25, 5 January 2016 (CST)
  • Hot Metals authorizer hasn't been doing any authorizer so that position is open
    • Discuss Board Transitional Period/Training for new board members. Justin (talk) 14:46, 5 January

2016 (CST)

  • We want to make the transition smooth for the new board by having the 2015 board attend two 2016 boards
    • Authorize $575 for liquor liability. 7 Ayes, 0 Nayes

Old Business

    • Discuss board consultancy.
    • Board Orientation.
    • Remind Tony re:payment for electric bills Ray is taking that task.
    • Taxes need to be paid to Dan when they are calculated.
    • 501(c)(3)/1023 status update. Still waiting
    • Create committees as outlined in Vote on Space Planning --Dbever (talk) 08:52, 11 December 2015 (CST)
    • Pay insurance invoice once vote to cover liquor liability passes.

Votes

Vote to cover liquor liability $575.00 7 Ayes, 0 Nayes - vote passes