Board Meeting Notes 2016-06-07

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Board Meeting Minutes
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Meeting Start:

Attendance

  • Board Members
    • Justin
    • Jennie
    • Brian
    • Lyn
    • Ray
    • Michael
  • Other Members
    • Ken
    • Johnny

Agenda

  • Check talk page for board meeting notes, see if any discussion on the agenda took place
  • Consent Agenda
  • Committee Reports
  • Read mail
  • Financial/membership report
  • Review the PayPal and banking transactions
  • Member leaving reason reports
  • Check RT queue
    • Check info@ mailbox to cover items that did not make it into the RT queue
  • New business
    • Vote on party spending.
    • Space update
      • Insurance update for new space
    • Area Host Agreement & Status
    • Insurance & Tax preparations for outside presenter
  • Old business

Minutes

Discussion on previous minutes

  • none

Consent Agenda

  • passes unanimously

Committee Reports

  • Safety Committee - sent report to President. AC in the lounge is one pressing issue and is impeded by the bars on the windows.
  • Space Planning Committee - we will create a mass mailer
  • Bylaws Committee - putting together the bylaws, creating a bylaws complaint issue procedure

Reports from Committees

Mail

  • none, all advertisement mail

Financial Report

  • Chase Checking: $60453.15
  • Chase Savings: $73652.05
  • PEX: $11880.88
  • PayPal: $11841.24

Membership Report

  • Starving Hackers: 115
  • Full Members: 290
  • Total Members: 405
  • Quorum:39

Member Leaving Reason Reports

  • Six member leaving reports - unavailable to get to space because of work, life and business

RT

  • 4810 - Ken and Andrew shop maintenance
  • 4733 and 4762 request member point for new furniture acquisition, Jason
  • 4792 member point for Eric, 2 points
  • 4804 Ashley for running a class
  • Brad J. helped with 3D printer exhibition
  • All points approved unanimously

4740 receipt for Kitchen some food stuffs are being bought and should be from the food donations

New Business

  • Party spending - Lyn will handle party budget for the rest of the year via vote of the Board. 5 yes, 1 abstain
  • Area Host Agreement & Status - suggestion from AH - should be targeted to each area
    • - guidelines for spending for each AH
    • AH absentism should be addressed, cohesion between AHs, suggest AH meetings,
    • President wants to review all current AH positions
  • Ray is running a tour on Friday, it will be $5 per person, each person will receive a glass etched with
  • Justin will contact Arturo regarding buying snacks with his budget
  • We are paying someone for a service for the Allies Workshop, we don't need to fill out paperwork until the cost passes $600.
    • We don't need to acquire extra insurance for this workshop
  • Street faire - Andrew/Jennie looking into that on Troy, Jennie will follow through with that
  • Cleaning lady talked to Jennie about doing a walk through again to clarify what to clean/touch

Old Business

  • We didn't pay our rent for June because we were ahead by one month.
  • Dave took care of old member point tickets
  • Dave/Justin pagely, not yet
  • Dave Paypal not yet
  • Brian cleaning company, done
  • Mike - Business license no hold until Illinois tax work is done
  • Mike - table for members, Dave
  • Justin - Dan rent overpayment, done - we will pay for additional space after we move in and not before
  • Mike - AC

Votes

  • Party spending - Lyn will handle party budget for the rest of the year via vote of the Board. 5 yes, 1 abstain
  • 4810 - Ken and Andrew shop maintenance
  • 4733 and 4762 request member point for new furniture acquisition, Jason
  • 4792 member point for Eric, 2 points
  • 4804 Ashley for running a class
  • Brad J. helped with 3D printer exhibition
  • All points approved unanimously