Board Meeting Notes 2016-11-15

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members
  • Justin
  • Lyn
  • Michael
  • Simon
  • Jennie

• Other Members

Agenda

• Check talk page for board meeting notes, see if any discussion on the agenda took place
• Consent Agenda
• Committee Reports
  • What is the total spending to date?
• Read mail
• Financial/membership report
• Review the PayPal and banking transactions
• Member leaving reason reports
• Check RT queue
• New business
  • Liability release is inadequate and needs to be revised.
• Old business

Minutes

Discussion on previous minutes

• N/A

Consent Agenda

• Previous meeting minutes approved unanimously

Committee Reports

Reports from Committees

Space Buildout Committee

• Still haven't had reconciliation of expenses
• $7531 spent so far - but the latest entries are from October
  • Doesn't include dust collection expenses
• Budget was $10,159

Bylaws Committee

• Waiting on lawyers for feedback
  • Justin to reply

Mail

• Dues from Bob
• BofA - you have a new account! We're closing your new account!

Financial Report

• Chase Checking: $102,264.97
• Chase Savings: $35,668.59
• PEX: $12,149.89
• PayPal: $6,313.66

Membership Report

• Starving Hackers: 295
• Full Members: 131
• Total Members: 426
• Quorum: 44

Review the PayPal and banking transactions

• Chase
  • Transfer from savings to checking, paid for blog, water

RT

• RT not creating new tickets - check info@
• Two points for Burton
  • https://rt.pumpingstationone.org/Ticket/Display.html?id=5578
  • Points pass
  • Jennie to grant two points, Justin to transfer three points from Burton to Jason

• Payment to First Aid company - Brian resolved

New Business

• Liability release is inadequate and needs to be revised.
  • Attorney members have offered to revise it
  • Once they do so, we'll take a look
• RT not creating new tickets from info@
• Space IT infrastructure
  • Daniel is working on things
  • Justin will ensure Daniel has admin access
  • Systems group has existed in the past, is somewhat dormant
  • Justin to text Dave
  • Justin will email list to ask for volunteers for systems group after touching base with Dave

Old Business

Old Todos

• https://rt.pumpingstationone.org/Ticket/Display.html?id=5515 Lyn requesting to redeem a member point - DONE
• https://rt.pumpingstationone.org/Ticket/Display.html?id=5581 Lyn requesting reimbursement
  • Justin to issue check - DONE
• https://rt.pumpingstationone.org/Ticket/Display.html?id=5508 Jason requesting member point
  • Simon sent email following up
• https://rt.pumpingstationone.org/Ticket/Display.html?id=5578
  • Simon to follow up asking for more details
    • Needs to be voted on in 11/15 board meeting
• Simon to let members know they can email directors@ - DONE
  • Simon to let people know that door codes will be changing - still todo
  • Ray to put a lock on the filing cabinet and share access