Board Meeting Notes 2017-10-03

From Pumping Station: One Wiki
Jump to: navigation, search


Board Meeting Minutes
<< Board Meeting Notes 2017-09-19 2017 Board Meetings Board Meeting Notes 2017-10-17 >>

Meeting Start: 7:20PM

Attendance

  • Board Members
    • Brian
    • Andrew
    • Ray
    • Carl
    • Ed
    • Simon
    • Jennie
  • Other Members

Agenda

  • Check talk page for board meeting notes, see if any discussion on the agenda took place
  • Consent Agenda
  • Committee Reports
  • Read mail
  • Financial/membership report
  • Review the PayPal and banking transactions
  • Member leaving reason reports
  • Check RT queue
  • New business
    • hiring a space manager
    • Standardizing trash cans
    • Signage
    • Generate list of members that discontinued membership so that general area host can more efficiently manage storage and Google group access
    • Remote access to desktops
    • Glow in the dark Signage next to lights
    • Mark out fire lanes in second half of building and by breaker box
    • Get emergency lighting done
    • Clearly marked Wut zones
    • Corkboard
    • Scholarship improvement
    • Invite Madeline to next board meeting
    • Matt Keith wants to be an authorizer
    • Area hosts need clearly marked signs w/their PS1 contact info ... for communication and accountability
    • Several things in the above list would be facilitated by some attempt at a new "member site/member database" and I'd like to prototype that on a locally hosted server if possible. (specifically canvas, discontinued members, scholarship, RT)
  • Old business

Minutes

Consent Agenda

  • Vote: approve previous meeting minutes passes

Financial Report

  • Chase Checking: $66,941.26
  • Chase Savings: $85,688.20
  • PEX: $11,800.91
  • PayPal: $10,760.84

Membership Report

  • Starving Hackers: 341
  • Full Members: 139
  • Total Members: 480
  • Quorum: 47

New Business

  • Discourse for communications
    • Discourse - we will build an instance that builds off LDAP.
  • Matt Keith wants to be a CNC authorizer
    • We’ll open up a call for CNC authorizers. Matt can apply.
  • Open House Todos
    • Done: Insurance certificate has been sent over, we’re approved by OHC.
    • Emergency Lighting
      • Todo: Get quote from electrician for emergency lighting and lots of other things too.
      • Proposed: authorize the board of directors to spend up to $1500 on electrical work for emergency lighting installation. Vote of Directors
        • Vote passes unanimously
    • Todo: mark out fire lanes in second half of building
      • Vote proposal: spend up to $500 on safety equipment (fire lane marking tape) Vote of Directors
        • Vote passes
  • Lawyer update:
    • Review of liability issues is nearly done:
      • Draft waiver in near complete stages,
      • authorization/canvas,
      • Loaned tool considerations
      • We are ready to start shopping for insurance.
        • Andrew is making initial inquiries with insurers.
        • If you have suggestions for insurance companies, let Andrew know.
          • Questions about supervision and project approval
    • Still to do:
      • We need to review Alcohol policy review
      • Waiting on minor policy review from lawyer
      • In the future lawyer will work on bylaws, but that is predicated on other work completion.
    • Vote proposal: authorize the board to spend up to $3000 more on legal fees to complete the liability review and connected issues. Vote of Directors
      • Vote passes.
  • Alcohol insurance is due for renewal.
    • Proposed: renew alcohol policy
      • Vote passes.
  • Hiring an employee
    • What are the issues that this would solve? Brainstorm and discuss next meeting.
  • Additional board meeting / retreat?
    • Opportunity to brainstorm and do long-term planning.
    • October 12 evening planned
  • vote to remove space ops position
    • Passes

Old Business

Votes

Vote of Directors

  • Proposed: authorize the board of directors to spend up to $1500 on electrical work.
    • Vote passes unanimously
  • Vote proposal: spend up to $500 on safety equipment
    • Vote passes
  • Vote proposal: authorize the board to spend up to $3000 more on legal fees to complete the liability review and connected issues.
    • Vote passes.
  • Proposed: renew alcohol policy
    • Vote passes.
  • vote to remove space ops position
    • Passes

Meeting closes 8:02