Board Meeting Notes 2018-12-04

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Board Meeting Minutes
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Meeting Start: 7:00pm

Attendance

  • Board Members

Jennie P Adam S Sky Andrew C Kathryn B


  • Other Members

Alex Joe Molly Haddon Ray Ian

Agenda

Minutes

Discussion on previous minutes

Consent Agenda

Committee Reports

Reports from Committees

Mail

Financial Report

  • Chase Checking: $40,469.96
  • Chase Savings: $110,780.90
  • PEX: $16,699.18
  • PayPal: $4,583.20
    • Total: $172,533.24

Membership Report

  • Starving Hackers:
  • Full Members:
  • Total Members:
  • Quorum:


Review the PayPal and banking transactions

Member Leaving Reason Reports

RT

New Business

Survey results discussion Discussion about board roles Area Host Reviews Wild Apricot migration Bylaws

More in depth notes:

Survey, summary document. 190 responses. Convert word into "codes" for data analysis. More usable space. No consequences for tidy space issues. People joined for access to tools, and a lot for community. More opportunities to meet f2f and meet people in general. We are not diverse. White male ratio is increasing, 68%. Different priorities. Information based on demographics. Will be published to the group. Actionable items relate to the tools, future plans. How can the membership take this

Discussion idea of taking out CTO and PR Director -- add 2 more Director-at-Large as replacements. Differentiate a director (oversight) vs. an officers (day to day). D@L's would have more specific projects throughout the year. Brian mentioned a reporting structure- treasurer manages CFO. Discussion of how bylaws language could be changed in a simple and flexible way.

Area host reviews are complete and results have been published to the board. More regular Area Host contact. Many AH's wanted more contact with the board. Unhappy with timeliness. Exciting projects for next year

Wild Apricot -- All accounts for authorization into AD so we can launch it. Would love it to be done by the end of the year. Put data into a form that can be imported. Not eveyone's username is going to match. Refresh the data as more people are put in. Match authorization to person by user name. Looking at how to put Tormach authorizations into "the system"

Bylaws - hard lock on Dec. 9; January 8 may be a good time to pass the bylaws vote. December is filled with holidays (Tuesday 12/25, Tuesday 1/1). January 9 is the pre-election event, maybe vote could get quorum then.

Any updates on the building sale? People walking through, no news. Re-start moving and logistical plans. Investing in the space, here.

Old Business

Votes