Board Meeting Notes 2019-03-05

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Board Meeting Minutes
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Meeting Start: 7:00pm

Attendance

  • Board Members
    • Andrew Camardella
    • Alisha Ciardi
    • Jennie P.
    • Andrew Sowa
    • Sky Nova
    • Alex Berkowitz
    • Molly Adamski
    • Mark Creasy
  • Other Members

Agenda

  • Check talk page for board meeting notes, see if any discussion on the agenda took place
  • Consent Agenda
  • Committee Reports
  • Read mail
  • Financial/membership report
    • PEX: $19,243.23
    • Chase Savings: $110,802.73
    • Chase Checking: $44,686.22
    • Paypal: $14,127.35
  • Review the PayPal and banking transactions
  • Member leaving reason reports
  • Check Freshdesk queue
    • Membership Refund (?) (#2843)
  • Member Point Review
    • 2 Member Points for Approval
    • Member Point Scholarship Donation for Approval
  • New business
    • Review DRC Candidates (app is open until the 15th)
    • Member Management Team Candidates (app is open until the 15th)
    • scholarship applications (review the 2 we've received)
    • discuss how we might move member points to WildApricot
    • discuss implementation of change to membership dues
    • parking issue with people leaving cars in the back of the building
    • discounted memberships for : the Board? Officers (in case we ever create any)? Area Hosts?
    • discuss the new project to streamline communication at PS1
    • discuss the Area Host Team proposal
    • discuss adding additional meeting times for project/team/scholarship management
  • Old business
    • board task list review
    • Camera Install Status
    • Door Code Change Status
    • Air Quality
    • Spray Booth Vent Hole

Minutes

Discussion on previous minutes


Approved- New to find a method to freeze google docs for notes

Consent Agenda

  • none

Committee Reports

  • none

Reports from Committees

Mail

  • none

Financial Report

Membership Report

  • Members:429
  • Members w/ Storage:131
  • Total Members:560
  • Quorum:56


Review the PayPal and banking transactions

  • Jennie ok with quickbooks
  • problem with late receipts

Member Leaving Reason Reports

  • none

RT

Fresh Desk

    1. 2843 One refund for missed billing
    • in-process jennie

Member Points

  • using airtable to manage
    1. 9 woodshop class to highschool students
    • Peter Jansen
    • ask for me info
    1. 10 sawstop dust
    • Peter Jansen
    • Approved
  • Transfer 3 points to scholarship fund
    • Michael Skilton
    • Approved

New Business

  • DRC candidates
    • Need more people to apply
    • Add app page to newsletter
    • Make DRC wiki - done
    • Open to 15th
  • Member Management Team
    • Open to 15th
  • Scholarship Applications
    • review/define guidelines for approval
    • need vs project based
    • suggests need based 3 months
    • project based would be anticipated length of project
    • Share project publicly?
    • Have support team?
    • 2 scholarships Approved
  • Move Member points to Wild Apricot
    • 3 complaints around spending points
  • Switch people to $10/$40 tier temporarily probably best
  • Refund $30? legal issues with money transfer
  • Membership titles
    • Need to change dues titles to membership and membership with storage
    • Need to change website Andrew C and Sky
  • Locker in Wild Apricot
    • Idea floated to add locker claim in WA
    • No conclusion due to time
  • Parking behind building
    • Put up street signs in alley
    • Andrew C buying signs
  • Discounted membership to board
    • read Paul's email (lawyer)
    • Moved to next board meeting
  • New project stream line
    • Move to a month from now
  • Area host team
    • Ask what do you want PS1 to be at 10 year anniversary
  • Adding additional meeting times
    • break up into smaller teams
    • Organize times online
  • Cart Storage Issue Resolved


Old Business

  • Skipping Task List Sheet
    • Need to rank the list to make sure we don't miss time sensitive items
  • Camera's
    • 2 installed
    • 4 to go
    • Standardizing old camera and adding two
    • Goal is to cover all entrances and inside server room
  • New Door Code
    • Some IT issues need to be fixed
    • Andrew C and Ron will look into
  • Air quality
    • arduino vs expensive
    • Needs follow up
  • Roof Holes
    • Andrew C needs to call roofer


Votes

  • Unanimously Approved
    • Old Notes
    • Member Point - Peter Jansen
    • 3 Member Point Transfer - Michael Skilton
    • 3 Scholarship Applications
    • 1 Refund due to processing error #2843
  • Vote Moved
    • Member Point - Peter Jansen
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