Board Meeting Notes 2019-05-21

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Board Meeting Minutes
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Meeting Start: 7:00pm

Attendance

  • Board Members
    • Andrew Camardella
    • Alisha Ciardi
    • Jennie P.
    • Andrew Sowa
    • Sky Nova
    • Alex Berkowitz
    • Molly Adamski
    • Mark Creasy
  • Other Members

Agenda

  • Check talk page for board meeting notes, see if any discussion on the agenda took place
  • Consent Agenda
  • Committee Reports
  • Read mail
  • Financial/membership report
    • PEX: 17,981.11
    • Chase Savings: 140,809.77
    • Chase Checking: 11,276.09
    • Paypal:
    • Total Members:589
    • Members w/ Storage:139
    • Members:450
    • Quorum:
  • Review the PayPal and banking transactions
  • Member leaving reason reports
  • Check Freshdesk queue
  • Old business
    • Contacting Area Hosts & Email expectations
    • Bar Donation QR codes
    • Large Member Storage Projects
    • Plan to move, stay, buy ext.

Minutes

  • Bar Discussion for 10 min
    • Christina wants to know what is going to happen with the bar
    • Joe is not working the bar anymore
    • Going to ask the lawyer for clarification on legal aspect
    • Andrew S wants any new bar operation to get active member approval
    • Andrew C three scenarios to discuss at a later meeting
    • Lawyer previously suggested do not mix alcohol with tools
    • Jennie suggest taking lawyer advice with a balance of legal and culture
  • Minutes approved - unanimous
  • MMT
    • Tack board in lounge by Daniel
    • Working on welcoming people who walk in through open door
    • Video on TV and possibly alarm
    • Community building events
    • Taxidermy and Laser Tag?
    • Patience map of space
    • Improve orientation
    • Max working on scholarships
    • Max revising member points
    • Freshdesk - recent uptick in payment notices from wild apricot
    • Should we suspend immediately after lapse?
    • Lapse notice is currently a prompt to look at payment issues
  • Mail
    • Rent has a previously scheduled increase
    • New Rent $7,976.91
  • Financial Reports
    • Received tax extensions
    • Quick book had error with stripe payments that needed resolving
    • Taxes probably done in next week
    • Have accountant to work on 990 form
    • May add more work to external accountant
    • May add one person on MMT with to help with accounting tickets
  • Freshdesk
    • None
  • Member Leaving Report
    • None
  • Member Points
    • Peter Jansen - Approved
      • Cleaned out equipment in woodshop
    • Andrew Wingate - Approved
      • Helped multiple members fix various pieces of equipment
  • RFID fob migration
    • Start migrating to individual ID codes
    • Change door code ASAP
    • Technical issue in implementing individual code
    • 272 entries in existing database not in WA
    • Ron wants to educate other people on the door code system
    • Need to know C# and Go to work on code
    • Need to migrate existing data base to WA through spread sheet or force users to update themselves
    • Put door code software on VM for portability
    • Next action to work on timeline for transition to individual access
  • Google Passwords
    • All G-suite people with have a force reset
  • Member Meeting Leadership Schedule
    • People should start using it
    • Member should also run member meetings
  • Resignation
    • Andrew Sowa resigning effective 6-18-2019
  • Large Storage
    • Andrew C Member with storage to access tidy space?
    • Alisha possibly use carts for temp storage
    • May add support role to General Area
  • Move Stay Buy
    • Some false information going around
    • Andrew C looking at buildings
    • Need analysis of membership for change impact
    • Alisha Tack on moving question to member survey in Aug?

Votes

  • Member Points
    • Peter Jansen - Approved unanimous
      • Cleaned out equipment in woodshop
    • Andrew Wingate - Approved unanimous
      • Helped multiple members fix various pieces of equipment