Board Meeting Notes 2019-08-06

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Board Meeting Minutes
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Meeting Start:


  • Board Members
  • Other Members


  • Check talk page for board meeting notes, see if any discussion on the agenda took place
  • Consent Agenda
  • Committee Reports
    • MMT
  • Read mail
  • Freshdesk
  • Financial/membership report
    • PEX:
    • Chase Savings:
    • Chase Checking:
    • Paypal:

Notes: paid appr.

    • Total Members:
    • Members w/ Storage:
    • Members:
    • Quorum:
  • Review the PayPal and banking transactions
  • Member leaving reason reports
  • Check Freshdesk Queue
  • Member Points Review
    • No new point requests to approve
  • New business
    • Review Area Host Applications
    • Review Scholarship Applications for abbrev. summer term
    • Review technology for vote automation
    • Review proposed votes
    • Discuss streamlining voting
    • Discuss response to Freshdesk ticket pertaining to parking
    • Addl Cameras for space? 2 in Hot Metals ($85 each) 1 outside ($160) $330 total
  • Old business


Discussion on previous minutes

Meeting notes summary from last meeting

  • Storage management
    • Empty places into larger parking spots? - Parking spots vs. ad hoc shelving. And if yes, should we charge for it. Idea: anyone storing anything has to become a $70/member. A person dedicated to managing storage. Maybe a Safety and Operations team person (if formed),
    • Safety and operations team
  • privacy policy
  • Board job descriptions - those need to be written by all members. See Google doc.
  • TANGENT: Door code discussion. Having more people learn how it works.
  • area host teams: new area host applications. New push. N
  • safety and operations team: creation of new team, like MMT, a team to identify safety issues.
  • alcohol policy: document written by Andy for review by lawyer;
  • Member points (current scholar): approved
  • Member points: 6 total points issues. Molly emails the recipients.
  • New Authorizer for woodshop approved
  • Sexual harassment workshop- planning for 31st. Board Members, Area Hosts, DRC
  • Budget-keeping: plan for updating
    • writing up finances; sending out updated budgets for all areas today
  • area host job description- needed.
  • door code: it works.
  • lapsed member categorization. It's up to date.

Consent Agenda

Committee Reports

Reports from Committees


Financial Report

  • Chase Checking:
  • Chase Savings:
  • PEX:
  • PayPal:

Membership Report

  • Total Members:
  • Quorum:

Review the PayPal and banking transactions

Member Leaving Reason Reports




Please ask the treasurer to review the PEX balances. Thanks -

  • Consent Agenda
      • Propose an offsite for an alcohol policy
      • related question about boundaries
    • 2 cameras in hot metals? Dumpster and back doors. $330. BoD vote approved.
    • Do one more survey monkey test for voting automation
  • MMT = next orientation will be rollout, test of part of it. Want help from area hosts; Intro video that does a quick summary when they hit a big red button. QR code. Tour guide training.