Board Meeting Notes 2020-01-21

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members
  • Aushra
  • Paul
  • Max
  • Molly

• Officers
  • Sky
  • Ese

• Other Members
  • Jonny
  • Aaron
  • Andrew C - Remote

Agenda

• Minutes and Agenda Approval
  • Last meeting minutes = https://wiki.pumpingstationone.org/Board_Meeting_Notes_2020-01-07
• Committee Reports
  • MMT
  • General Ops
  • DRC
• Officer Reports
  • PR
  • CTO
  • Treasurer
• Read mail
• Financial/membership report
• Review the PayPal and banking transactions
• Member leaving reason reports
• Check RT queue
• Old business
  • WA/Stripe Issue - Unresolved
  • Technology Team Review - outline complete, need board approval and to prepare application form
  • New Small Metals area host needed
  • Applicants have till next week
  • Previous Action Items
    • Budget - David
    • Email Setup (David) - Sky
    • PRS Follow Up - Max
    • Door Code Removal - Andrew C
• New business
  • Membership Management - Molly
    • DRC Free Membership
    • Dust Collection Member Points
  • Volunteer Appreciation Party - Molly
  • Home Depot Kart - Molly
  • Officer Selection/Review - Molly
    • Process
    • Timeline

Minutes and Agenda Approval

Last meeting minutes = https://wiki.pumpingstationone.org/Board_Meeting_Notes_2020-01-07

Committee Reports

Reports from Committees

• General Ops
  • Waiting on the budget, have been waiting since October to handle the spray booth
  • One open position

• MMT
  • Meeting on Sunday, also covering orientation
  • Daniel to help on the team
  • Getting someone for Scholarships - Morgan can do it remotely

• DRC
  • • EOY wrap in progress waiting on election
    • Multiple cases pending

Officers

• PR
  • Building a team - photography just got
  • This should come in the week
  • External PR is in progress - Director of Latitude - Photography
  • In march the West Loop library branch want to do a collab with us. Date pending
  • Newsletter is still waiting on a pex card transaction. We are blocked from mail chimp Due to this.

• CTO
  • We are waiting to figure out the tech team. Need board approval, asked for five but can be brought down
    • Outline link - https://docs.google.com/document/d/1gQoNU1X45569VvOEUFAhZ58c89o7Vd9b5ZMsk395R1g/edit?usp=sharing
  • First weekend of february we will take down the server room and rebuild the rack. Notice to be given
  • Security cameras are up, and have more to put up. To reach out to Gen Ops - ACTION

• Treasury
  • Not present
  • Out for another week

Financial Report

• Chase Checking:
• Chase Savings:
• PEX:
• PayPal:

Membership Report

• Number of Members: 533
• Quorum: 53

Review the PayPal and banking transactions

• Treasurer Was out

Member Leaving Reason Reports

• None

Freshdesk

• MMT on top of it

Old Business

• WA/Stripe Issue - Unresolved
  • Max Emailed out
  • Molly gave up and hates this
  • Follow up with David doing calls
  • Maybe try deleting them and making new accounts - Aushra to join David helping.
  • MMT fits well for this
• New Small Metals area host needed
  • Applicants have till next week
• Previous Action Items
  • Budget - David
    • Paul to go and modify budgets as we suggested
    • Slack to be how we hash out
    • Aim of this weekend to be board approved
  • Email Setup (David) - Sky
    • DONE
  • PRS Follow Up - Max
    • NOT DONE, Max to do soonish (tm)
  • Door Code Removal - Andrew C
    • Waiting for Ron - Potentially Sunday

New Business

• DRC Free Membership - Molly
  • They are spending the time for the space, they should get volunteer member level
• Dust Collection Member Points
  • Done through Airtable
  • All three members of Dust Collection team
• Volunteer Appreciation Party - Molly
  • Backup can be done with a check
• Home Depot Kart - Molly
  • There was a stolen Home depot cart in our alley by our garage
  • This person has been suspended from the Shopbot for some time by the Shopbot Authorizer
• Officer Selection/Review - Molly
  • We should set some expectations. Offsite in Late February?
  • Paul to Own. ACTION TO MAKE GOOGLE DOC

Votes

Minutes - 4:0:0 DRC Volunteer - 4:0:0 Dust Collection Member Point - 4:0:0

Action Items

• Paul
  • Budget Refinement this weekend
  • Officer Selection Outline and expectations

• Sky
  • Reach out to Gen ops to setup security cams

• Max
  • PRS Follow up
  • Follow up Stripe issue

• Andrew C
  • Door Code Disablement

• Aushra
  • Assist on stripe issue along with David and potentially MMT