Board Meeting Notes 2021-03-02

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Board Meeting Minutes
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Attendees

Board Members

David Earl
Kevin Huemann
Jennie Plasterer
Dave Soloman
James Lamken
Joe Mertz
Chris Iacullo


Other Members

Andrew Morris
Anthony Sontag
Karl Schmidbauer

Agenda

1. Discuss & Approve previous board meeting minutes

No issues with previous board meeting minutes

2. Member Count & Financials

- 426 members

- Checking:$11,168.36

- Savings: $114,173.91

- PayPal: $2,545.08 USD

- PEX: $14,382.94

3. Mail Check

No mail to note

4. Votes

Membership Votes

No membership votes to note.

Board Votes

The board voted to officially elect Paul as volunteer shop bot maintenance under Mike Thomas

Abstain: 0

Against: 0

In favor: 6

5. Officer & Team Lead Updates

GENERAL OPERATIONS:

Andrew Morris scheduled a cleanup in general areas and a handful of people volunteered. Work tables are now free. Lot more space on salvage areas. Additionally, update plans of building. Dave and Andrew to discuss for organization of cold metals with Jim. Desire from Ash for improved venting.


TECH TEAM:

David, Aushra and Sky met and doesn’t think Teams meets our requirements. A yearly zoom license can be found on Tech soup for 50% off. Cost would be $55-$60 per year.

David received an email from Sky to get a grant from Tenable. They are a Tech company that offers security software that detects vulnerabilities in other software.


MEMBER MANAGEMENT TEAM:

Nothing to note at this time.


TREASURY TEAM:

Filed annual report $13 fee paid.


COMMUNICATIONS TEAM:

Nothing to note at this time.


EDUCATION TEAM:

No updates at this time.

6. Updates from outside board meetings

The board received notice of a smoke incident Friday 2/26/21. The board accessed the camera access to trace the location of the smoke. Discovered it to a fail unit heater on the northwest corner of the shop. Andrew Morris has locked this failed unit at the circuit breaker. Key is in the Gen Ops lock box. We are now down to two heaters. All heaters need to be cleaned and inspected. This work can hold off until April. If insulation is weak they may need to be replaced.

The board discussed the possibility for NFP 72 for smoke alarms. Andrew Morris and Joe expressed that there may be liability concerns. Probably should talk our lawyer and insurance company. Andrew Morris says that our location and operation is a class F applicancy which doesn't require a fire alarm system per city code. David thought maybe getting a nest as a temporary system. Joe will be reaching out to fire company to get estimate.

7. Discussion Topics (new & existing)

  1. Form 990 filing reminder. It needs to be filled by May 15th.
  2. Corporate status filing with the secretary of state for 2020 and 2021, along with associated late fee of $13. This is due beginning of June.
  3. Nathan's Diversity and Inclusion position draft has been posted to slack for review.
  4. Volunteer meeting will be held on Wednesday to go over onboarding materials.