Meeting Notes 2016-01-26

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Meeting Minutes
<< Meeting Notes 2016-01-19 2016 Meetings Meeting Notes 2016-02-02 >>


Agenda

  • Intro to PS1 and what we're about.
  • Let new members and visitors intro themselves.
  • Pick 2 random people to introduce themselves.
  • Introduce the Board and Area Hosts
  • Go over things that need doing around the space.
  • Awesome call outs
  • Tell me about What You Hack
  • Announcements
  • Questions
  • Votes
  • Tour

For extended discussions, we may take stack and borrow from MIBS Rules#Meeting Procedures.

Minutes

Attendees

  • Jenny Tong
  • Sam Paris
  • Jim Baker
  • Shae Kurko
  • Jennie Plasterer
  • Brian Chojnowski
  • Anna Yu
  • Erik Wessing
  • Shelly Loke-Gayares
  • Koun Park
  • Matt Triano
  • Daniel Conrad
  • Justin Conroy
  • Simon Pyle
  • Ed Bennett
  • Tom Judge
  • Jason Shanfield
  • Andrew Camardella
  • Nina Morrissey
  • Peter Paul DePasquale
  • Dan Zabinski
  • Sam Paris

Intro to PS1

Bylaws#Purpose

Introductions

New People

New People (name - where did you hear about us - what do you make/hack)

  • Nina | Woodworking & laser for jewelry & metalworking | Google
  • Peter | Student @ SAIC |
  • Dan | lived nextdoor, learned about PS1 from Conrad | filmmaker & woodworking
  • Eric | interested in Transcarnial Direct Stimulation, radios, RF transmission |

Board and Area Hosts

  • Justin - President
  • Jennie - Vice-president
  • Simon - Secretary
  • Triano - Woodworking Area Host
  • Shay - Toolcage Area Host
  • Erik - General Area Host
  • Anna - Electronics Area Host

Two Random Members

  • Conrad
    • found through friends who gifted a membership
    • working on a robot pony
  • Jim
    • kinetic sculptural work, woodworking, metalworking, etc.

Things that need doing around the space

  • Triano - woodworking - empty the dust collector, put away your tools,
  • Check the portable shopvac for fullness if it's open
  • When it snows, we need to shovel the sidewalk in front of our space
  • Take out the trash, don't overfill the dumpster
    • Trashcan liners are in the safe (with paper towels, toilet paper)
  • Tool cage improvement work is happening tonight - talk to Shae to help out

Awesome Callouts

  • Justin shoveled snow
  • Erik has been helpful and super helpful with lockers

What have you been hacking

  • Shelly - working on dragon head, working on 3-D printing / epoxy eyeballs, will make epoxy sculpt resin scales

Announcements

  • Attendance - we're taking it now
  • Endorsement of Metal Supermarket in Niles as a good supplier.
  • Chocolate demonstration will happen February 12 by Shelly and husband - more details to come!

Questions

  • How can we set up a demo/event at PS:1?
    • Pick a date, add it to the mailing list, calendar, meetup
    • Email president@ if you need help getting into those

Votes

  • Numbers are based on the 2015 expenditures
  • Area host projections are roughly 20% less than 2015 numbers
  • Do people need more money?
  • Are there places we are spending money on consumables that individual members should be donating for?
  • The cost of consumables is variable across areas. We decided when we moved not to track things too specifically.
    • We could track this, but there is overhead in figuring this out
    • e.g. Flat discs, grinding discs in hot metal
    • Shopbot bits - people provide their own bits
    • With electronics, we need consumables to have an electronic lab
  • Area hosts should give input on their projected expenditures for the following year
    • Area hosts were given the opportunity to adjust the initial values

What are the specific items that money will be spent on?

    • 2015 expenditures
  • What are things spent on in different areas?
    • Hot metals - mostly consumables
    • CNC - mostly consumables, and some repair
    • Tool cage - Shae came on midway, figuring out what will be necessary
    • General areas - lots of paper towel
    • Space buildout - based on an estimate from Michael Skilton
  • Spending for area host is based on track record, anything larger needs to get voted on
  • Could look at third quarter spending and project
  • Have asked for spending in past years, but don't have projections based on past usage
  • Some expenditure is based on the member-size
  • Philosophy in putting together the budget is based on trusting the area hosts to spend the money appropriately


  • Current membership & rent - report from Treasurer
    • Current rent - $~3900/month, doubles when we take over the new space
    • Taking over the space in May
    • If we have no membership growth, we will be in fine financial state
    • Current membership growth trend is flat
      • Attrition and new members are about equal
    • Full members: 114, Starving Hackers 271 currently
    • Average person contributes ~$50 (28% full members)
    • IRS penalty was eliminated
  • Guidelines for emergency fund is to cover 6 months of rents, utility, insurance, professional services
  • There are no spending caps on single item spending in this budget
  • Jason would be willing to work on a policy proposal with Tom this week
  • Treasurer will total up line items each quarter and post them in RT for member review
  • Vote passes:
    • 34 Aye - 3 nay - 1 abstain
  • Where will this go?
    • Cold metals
  • Ventilation?
  • Measure passes:
    • 36 Aye - 1 Nay - 1 Abstain

Tour

  • Thanks to Jim for giving the tour