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Vote to Upgrade Cleaning Service

436 bytes added, 20:27, 19 July 2016
History
== History ==
* 2016-0607-?? 05 - language locked* 2016-07-12 - failed to be proposedmeet quorum* 2016-0?07-?? 19 - (vote results)passes, 48 in favor, 3 opposed, 7 abstaining. Quorum was 41, 58 full members were present
== Background ==
Two years ago we voted to get a cleaning service to for the space but when we were approximately 300 members in size. We have been satisfied overall, with our current service. They have kept our space as clean as can be expected given that we contracted for a cleaning frequency of every other week. We have grown from 300+ to 400+ members and we have signed the lease to double the size of the space, which includes 2 more bathrooms. We currently have service every other week at a rate To support the doubling of $100 per cleaning @ a frequency the office space which include 2 more bathrooms, we need to increase the scope of every other weekour contracted service. However, given To improve the increase in membership and conditions of our space, we propose increasing need to increase the cleaning frequency of cleaning to weekly to manage our membership growth as well as cover the new space we are moving into.
Flying Broomstick is our current We currently have service and they have kept our space as clean as can be expected given our growthevery other week at a rate of $100 per cleaning @ a frequency of every other week, but to improve the conditions for a yearly cost of our space$2, we need to subscribe to a weekly service600. We have asked for and received a quote from our current vendor for weekly expanding the existing service, including to cover the new area of the building for: and they have quoted us $180 per cleaning @ a frequency of once a week, for a yearly cost of $9,360. Here is the actual quote: https://drive.google.com/open?id=0B9Ky-PQNfCY1a2VnTGo5WGs1cHM
The service is for cleaning bathrooms, the kitchen, floors in the lounge and upstairs, and tabletops in the lounge and upstairs (does not include upstairs counters on the edge of the room).
== Janitorial Vendor ==
The Our current service we have chosen provider is Flying Broomstick. They have excellent references and their contact, is Izabela. They try to use environmentally friendly products and they are insured. It is $180 for each cleaning. We would be doing a cleaning per week, so the monthly cost is approximately $760 paid out of the Administrative budget.
== Language ==
Authorize the board to expand upgrade our cleaning service to cover the existing contract with Flying Broomstick, to accommodate our expanding membership office areas and bathrooms plus the office space and coverage for bathrooms in the new spaceareas of the building. We While we are currently invoiced separately for each cleaning, and this would not change under the expanded board is authorized to contractwith a cleaning service provider for weekly service, up to a maximum of $10,500 annually. The $10,500 includes a 12% buffer above our existing quote to provide some budget headroom, if at some later time due to quality issues, the board opts to seek a different vendor.
[[Category:Votes]]
[[Category:2016 Votes]]
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