Difference between revisions of "2015 Budget Vote"
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== Sponsor == | == Sponsor == | ||
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The Pumping Station One Budget for FY15 is to become binding. | The Pumping Station One Budget for FY15 is to become binding. | ||
| − | The budget is here: [[File:FY15_Budget.pdf]] | + | The budget is here: [[File:FY15_Budget.pdf]] - Warning 100 pages |
In addition to this the following rules apply: | In addition to this the following rules apply: | ||
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*** By the end of the FY it should also contain a contribution of $5,000 towards the cost of moving the space in FY16 | *** By the end of the FY it should also contain a contribution of $5,000 towards the cost of moving the space in FY16 | ||
** Note: Funds required to reach these balances are covered as the account transfer line item in the master budget. | ** Note: Funds required to reach these balances are covered as the account transfer line item in the master budget. | ||
| − | ** Income after operating expenses must be divided such that at least 50% of the remaining money is used to fund the account balance deficits until the required funding level is reached. | + | ** Income after operating expenses must be divided such that at least 50% of the remaining money is used to fund the account balance deficits until the required funding level is reached. The remaining 50% can be used for area host and vote spending. After the required balances are met all money may be used for area host and vote spending. |
* The Area host spending: | * The Area host spending: | ||
| − | ** Area hosts are authorized to spend up to the budgeted amount listed in the table below. | + | ** Area hosts are authorized to spend up to the budgeted amount listed in the table below. The spending of this amount should be prorated over the year to allow the space collect the required income to fund the spending. |
** Area hosts are authorized to spend up to $750 for a single capital expenditure. | ** Area hosts are authorized to spend up to $750 for a single capital expenditure. | ||
** Area hosts may spend over $750 on a single item to replace or repair existing tooling or machinery. | ** Area hosts may spend over $750 on a single item to replace or repair existing tooling or machinery. | ||
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* Reporting | * Reporting | ||
** The treasurer must produce a monthly report showing spending/income against all budgets. | ** The treasurer must produce a monthly report showing spending/income against all budgets. | ||
| − | ** The treasurer must produce a report showing spending/income against all budgets when requested by any member. | + | ** The treasurer must produce a report showing spending/income against all budgets when requested by any member. Members that propose votes should request a report and include this with their vote proposal. |
Revision as of 06:00, 7 January 2015
Sponsor
- Tom
- Justin
- Jenny
History
- 2014-11-05 - Sponsor Meeting 1
- 2014-12-04 - Sponsor Meeting 2
- 2014-12-11 - Sponsor Meeting 3
Background
Aims
This budget is designed with the following goals:
- Make sure there is a real operating slush based on actual spending (2 months full, 5 months min operating expenses)
- Make sure that there are enough funds available to cover our upcoming tax bill
- Make sure that there is an emergency cash pile available for other emergency expenses other than operating
- Provide area hosts with more spending power to provide better service to the membership without the hassle of passing a vote
- Start saving for the upcoming move in FY16
Big Picture
| "Account" | Amount |
|---|---|
| Member dues income from PayPal | $186,960 |
| Amount Currently in Bank accounts | $63,000 |
| Operating Expenses | -$92,381.96 |
| 5 months minimal operating expenses | -$46,664.95 |
| 2 months full operating expenses | -$14,546 |
| Tax Savings | -$10,000 |
| FY16 Move savings | -$5,000 |
| Area budgets | -$49,100 |
| Votes budget | -$27,900 |
Accounts
The following is a list of accounts. They are explained in detail in the linked sheets below.
| Account | Yearly |
|---|---|
| Account Transfers | -$19,100.00 |
| Advertising | -$1,144.00 |
| Bank Charges | -$7,304.16 |
| Disposal Fees | -$100.00 |
| Education | -$2,030.00 |
| Equipment | -$41,555.00 |
| Furniture | -$2,634.00 |
| Insurance | -$2,686.00 |
| Job Materials | -$3,260.00 |
| Meals & Entertainment | -$1,200.00 |
| Members Dues | $186,960.00 |
| Office Expenses | -$4,918.00 |
| Professional Services | -$2,700.00 |
| Regs., Licenses, and Fees | $0.00 |
| Rent | -$47,787.48 |
| Repair & Maintenance | -$6,082.00 |
| Safety Equipment | -$1,720.00 |
| Supplies | -$16,384.00 |
| Tools | -$3,813.00 |
| Utilities | -$22,464.00 |
There is an excess of $78.36 in the final budget that will be placed in savings.
Language
The Pumping Station One Budget for FY15 is to become binding.
The budget is here: File:FY15 Budget.pdf - Warning 100 pages
In addition to this the following rules apply:
- All previous spending authorizations are expired except the for the following votes:
- SEM Vacum pump repare
- CNC Milling Machine
- Pumping Station One will adopt an expense reporting tool for area hosts and board members to use for reporting on spending.
- Account balances:
- The checking account must have a balance of 2 months full operating expenses ($14,546) at all times.
- The savings account must have a balance consisting of:
- 5 months minimum operating expenses ($46,664.95)
- Funds to cover the spaces tax deficit ($10,000)
- By the end of the FY it should also contain a contribution of $5,000 towards the cost of moving the space in FY16
- Note: Funds required to reach these balances are covered as the account transfer line item in the master budget.
- Income after operating expenses must be divided such that at least 50% of the remaining money is used to fund the account balance deficits until the required funding level is reached. The remaining 50% can be used for area host and vote spending. After the required balances are met all money may be used for area host and vote spending.
- The Area host spending:
- Area hosts are authorized to spend up to the budgeted amount listed in the table below. The spending of this amount should be prorated over the year to allow the space collect the required income to fund the spending.
- Area hosts are authorized to spend up to $750 for a single capital expenditure.
- Area hosts may spend over $750 on a single item to replace or repair existing tooling or machinery.
- Area hosts will be issued a expense card with an initial value of $500.
- Area hosts must complete an itemized expense report after spending any money on an expense card.
- Area hosts expense cards will only be replenished after the board has processed the expense reports.
- Area hosts must request additional funds be placed on their card to cover purchases over $500, funds will not be added to cards with missing expense reports.
- Reporting
- The treasurer must produce a monthly report showing spending/income against all budgets.
- The treasurer must produce a report showing spending/income against all budgets when requested by any member. Members that propose votes should request a report and include this with their vote proposal.
Area Budgets
| Area | Budget |
|---|---|
| General | $6,731.00 |
| CNC | $6,900.00 |
| Electronics | $6,000.00 |
| Cold Metals | $6,000.00 |
| Hot Metals | $6,000.00 |
| Kitchen | $3,000.00 |
| Tool Cage | $4,500.00 |
| Arts and Crafts | $4,000.00 |
| Woodshop | $6,000.00 |