2015 Budget Vote
 | This is a work in progress and not currently representative of what will be voted on. Please hold off on any discussion until it is announced that this is complete. |
Sponsor
- Tom
- Justin
- Jenny
History
- 2014-11-05 - Sponsor Meeting 1
- 2014-12-04 - Sponsor Meeting 2
- 2014-12-11 - Sponsor Meeting 3
Background
Big Picture
| "Account" | Amount | Remaining |
|---|---|---|
| Member dues income from PayPal | $186,960 | $186,960 |
| Amount Currently in Bank | $ | $ |
| Recurring Monthly Expenses | -$95,201.96 | $91,758.04 |
| 4 months operating expenses | -$ | $ |
| Area hosts | -$32,953 | $ |
| General and Administrative | $1,000.00 | $ |
After everything listed in this proposal, there will still be a projected $ available for the membership's discretion.
Area Host
Area hosts submitted budgets to this vote's sponsors with items that lead toward the area hosts's vision for his or her area. We used some of the following guidelines:
- Filtering a specific purchase out was not a condemnation of the purchase, but to allow the members to have a more distinct voice in the expenditure decisions of the Hackerspace.
- Knowing what might be purchased later this year was helpful in planning the rest of year.
- Member projects were moved out.
- Again, not a condemnation, but intended for these to be resubmitted as member votes by the interested parties.
- Knowing these numbers is also very helpful for planning.
Grand total: $
Accounts
The following is a list of accounts. They are explained in detail in the linked sheets below.
| Account | Yearly |
|---|---|
| Equipment | $50,319 |
| Furniture | $5,834 |
| Insurance | $2,686 |
| Job Materials | $3,460 |
| Meals and Entertainment | $1,200 |
| Office Expenses | $6,085 |
| Professional Services | $2,700 |
| Regs., Licenses, and Fees | $0 |
| Rent | $47,787.48 |
| Repair & Maintenance | $4,410 |
| Safety Equipment | $1,840 |
| Supplies | $16,414 |
| Tools | $4,091 |
| Utilities | $22,464 |
- Yearly Total: $
Planning sheets
The following are the sheets used to plan the budget. Please be advised that it is poorly formatted and not written for viewing as it was written for planning.
Link here
Language
- The following expenditures are approved by the membership provided that executing the purchase would not bring the cash assets of the hackerpsace below 4 month operating expenses, currently $30,500. These authorizations will be valid through December 31st, 2015.
- All previous budget authorizations not made in the past 90 days are expired.
Departments, including Area Hosts
The Area hosts are authorized to spend the following amounts for tools, consumables, supply and maintenance for their respective areas. Capital purchases over $500 that replace or repair existing tooling and machinery are valid under this authorization.
| Area | Amount |
|---|---|
| Electronics | $8,380 |
| Woodworking | $ |
| CNC | $4,420 |
| Cold Metals | $8,875 |
| Hot Metals | $5,820 |
| Arts & Crafts | $4,888 |
| Kitchen | $6,299 |
| Tool Cage | $4,348 |
| General | $7,515.01 |
| Office of the CTO | $8,307 |
| SEM | $1,330 |
Office of the CTO
Further breakdown of Office of the CTO expenses, Office Expenses account. The Office of the CTO falls under G & A.
| Item Name | Description | Annual Cost | Monthly Cost |
|---|---|---|---|
| Quickbooks | Accounting Software. | $42.45 | |
| Zoho | Member Management Software. | $1,167 | |
| Pagely | Blog Platform (the main website is hosted by this). | $1,440 | |
| Creative Cloud | Adobe Software. | $55 | |
| Concur | Addon to Accounting software. | $80 | |
| Quickbooks Upgrades | Other Addons to Accounting Software. | $40 | |
| SSL Certificates | To make connections to our web site secure and trusted. | $200 | |
| Domain renewal | $100 | ||
| 3rd Party Hosting | To move some of our web services off site. | $50 |
General and Administrative
The following expenditures are authorized.
| Item | Annual |
|---|---|
| Account Transfer | $19,100 |
| Advertising | $1,000 |
| Bank Charges | $7,304.16 |
| Meals and Entertainment | $1,200 |
| Insurance | $2,686 |
| Office Expenses | $700 |
| Professional Services | $2,700 |
| Rent | $47,787.48 |
| Utilities | $22,464 |
Account Transfer
A breakdown of the "Account Transfer" account in G & A.
| Item | Description | Annual |
|---|---|---|
| Op-ex Coverage | Operating expenses for x months | $8000 |
| Taxes | Rough estimate of tax liability for previous & current year | $6,100 |
| Moving | Allocation for future moving expenses | $5,000 |
Utilities and Rent
A breakdown of the "Rent" and "Utilities" accounts in G & A.
| Item | Annual | Monthly |
|---|---|---|
| Monthly rent | $3,872.29 | |
| Rent adjustment for 2015 | $110 | |
| Gas | $4,578 | |
| ComEd | $10,058 | |
| Comcast | $1,934 | |
| Trash | $3,216 | |
| Cleaning | $2,678 |