2016 Budget Vote

Sponsor

• Justin T. Conroy

History

• 2019-01-12 - Vote announced on the mailing list
• 2016-01-19 - Language locked in (planned)
• 2016-01-26 - Member vote (planned)

Background

The purpose of this vote is (1) to authorize Area Host spending, (2) to authorize the Board to spend money on normal administrative expenses not already authorized by the bylaws, and (3) to ensure there is an emergency fund set aside for extenuating circumstances.

Expenditures such as rent and utilities (and a few other things) are already approved by the bylaws for the board to spend, so this vote does not cover those. They are included in the background information to inform the amounts we are actually voting on.

The money that area hosts spend in the month of January which was authorized by a temporary budget vote is included in this budget. It’s expected that this vote will replace that one.

Big Picture

Category	Amount
Current Bank Balances (as of 2016-01-02)	$106,396.93
Projected Income for 2016	$193,200.00
Administrative	-$131,849.99
Unapproved Administrative Expenses	-$9,200.00
Area Hosts	-$37,100.00
Member Points	-$8,490.00
Total Votes from 2015	-$1,661.34
Savings	-$73,500.00
Discretionary funds available for future votes	$37,795.60

Administrative Expenses

This is a breakdown of the predicted administrative expenses that are already allowed by the bylaws and won’t be voted on in this vote. It is placed here for illustrative purposes only. The other section, titled Unapproved Administrative Expenses, is for things that are not already discussed in the bylaws and will be part of this vote language.

Expense Name	Amount
Bank Charges	$600.00
Insurance	$3,400.00
PayPal Fees	$6,900.00
Professional Services	$7,000.00
Rent	$77,949.99
Utilities	$36,000.00

Language

This vote is to authorize the budget for the 2016 Fiscal Year, which lasts from January 1, 2016 to December 31, 2016. This vote authorization will expire on December 31, 2016.

The following expenditures and allocations are approved by this budget for the year of 2016:

Category	Amount
General Area	$5,000
CNC Area	$3,000
Kitchen Area	$1,500
Electronics Area	$4,700
Machine Shop Area	$5,600
Hot Metals Area	$4,300
Tool Cage Area	$3,000
Arts, Crafts, & Textiles Area	$2,500
Woodshop Area	$5,000
CTO/Systems Maintenance	$2,500
PR/Advertising	$500
Meals & Entertainment (Parties)	$1,200
Office Expenses	$100
Cleaning/Janitorial	$2,400
New Space Buildout	$5,000
Member Points (currently outstanding and future awards)	$8,490
Emergency Fund Savings	$73,500

Previous Spending Authorization Expiration

All previous spending authorizations are expired except for the following votes:

Vote Name	Amount Remaining
Vote to Buy A New Router Table	$1661.34

Other Requirements

• The board of directors must set aside $13,261.20 for fines that may need to be paid to the IRS. If those fines end up being waived, the money will be returned to the general fund for member votes.
• The emergency fund savings are to be set aside in case of emergency. This vote leaves the determination of an emergency to the discretion of the board of directors and provides no guidelines for such determination.
• The New Space Buildout item is to be spent on building costs for moving into the new, expanded space. It will be left to the discretion of the board of directors to determine what costs are appropriate for that budget. The board may, at its option, appoint a committee to manage that budget, or assign it to an already existing committee.

Area Host Spending

Area hosts are authorized to spend up to the budgeted amount listed for their area. The spending of this amount should be prorated over the year to allow the organization to collect the required income to fund the spending.