2018 Budget Vote
Sponsor
History
- 2017-12-21 - Vote announced on the mailing list
- 2018-01-18 - Language locked in.
- 2018-01-23 - Vote of the membership on this budget.
Background
Aims
This budget is designed with the following goals:
- Make sure there is savings set aside for 6 full months of operating expenses.
- Set aside funds for other emergency expenses such as safety, building maintenance/improvements/code complaince, and city occupancy.
- Authorize the Board to spend money on normal administrative expenses not already authorized by the bylaws.
Budget Overview
| Account | Annual | Description |
|---|---|---|
| Current Bank Balance | $161,204.41 | |
| Projected Income | $255,720.00 | |
| Operational Budget | -$234,052.55 | |
| Administrative Expenses | -$34,983.40 | For membership approval |
| Area Budgets | -$63,640.00 | For membership approval |
| Outstanding Votes | -$35,615.00 | Votes not yet expired and voted on by the membership - not included in "Savings Requirement" calculation |
| Discretionary funds available for votes | $48,633.47 |
Operational Expenses
| Account | Monthly | Annual | Annual Total | Description |
|---|---|---|---|---|
| Bank Charges / Fees | -$75.00 | -$5,489.04 | -$6,389.04 | |
| Rent | $0.00 | -$91,806.99 | -$91,806.99 | |
| Utilities | $0.00 | -$29,000.00 | -$29,000.00 | |
| Insurance | $0.00 | -$5,499.00 | -$7,379.25 | |
| Professional Services | $0.00 | -$28,500.00 | -$28,500.00 | Includes compliance budget |
| Savings Requirement | $0.00 | -$70,977.27 | -$70,977.27 | 6mo of all of the above including 12mo of insurance |
| Total | -$75.00 | -$231,272.30 | -$234,052.55 |
Additional Notes
- For additional documentation and calculations please see the 2018 PS:One Fiscal Year Budget Google Docs.
- The Technology (chaired by the CTO), Public Relations (chaired by the PR Director), Events (aka Meals and Entertainment) are budgets chaired by the CTO, PR Director and Events Volunteer respectively. Funds are allocated to those roles, but are considered part of the administrative budget.
- The treasurer must produce a report at once for each month, by the end of the following month, showing spending/income against all budgets.
- Funding of savings goals/accounts should be amortized over the year. Spending in other categories can still occur before these goals are met.
Area Host Budget
- 2018 Budget Vote/General Area Budget
- 2018 Budget Vote/CNC Area Budget
- 2018 Budget Vote/Electronics Area Budget
- 2018 Budget Vote/Cold Metals Area Host
- 2018 Budget Vote/Hot Metals Area Host
- 2018 Budget Vote/Kitchen Area Budget
- 2018 Budget Vote/Arts and Crafts Area Budget
- 2018 Budget Vote/Woodshop Area Budget
Language
This vote is to authorize the budget for the fiscal year of 2018, which goes into effect January 1, 2018 and expires December 31, 2018.
The Board of Directors is authorized to spend from the Operational Budget and Administrative Expenses budgets. The CTO is authorized to spend from the CTO budget. The PR director is authorized to spend from the PR budget. Budgets that are already authorized to the Board of Directors from the bylaws are guidelines, as the bylaws take precedence.
Administrative Expenses
Authorize the board to spend up to $36,983.40 to cover administrative and emergency expenditures for the fiscal year of 2018.
| Account | Annual Total | Description |
|---|---|---|
| Technology Equipment / Supplies (CTO) | -$10,563.40 | CTO Budget |
| Advertizing - Public Relations (PR) | -$2,600.00 | PR Budget |
| Meals & Entertainment - (Events) | -$2,900.00 | |
| Office Expenses | -$10,600.00 | Includes cleaning services |
| Member Points | -$10,320.00 |
Previous Spending Authorization Expiration
All previous spending authorizations are expired as of midnight 12/31/2017 except for the following votes:
| Vote Name | Amount Remaining | Description |
|---|---|---|
| CNC Mill Vote 2017 | $35,615.00 | Expires 6/9/18 |
Other Requirements
- The board of directors must set aside $20,000 for potential costs associated with city occupancy and business licensing and building code requirements.
- The emergency fund savings of $71,000 are to be set aside in case of emergency. This vote leaves the determination of an emergency to the discretion of the board of directors and provides no guidelines for such determination.