2019 Surveillance Camera Policy Vote

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Sponsors

  • Ryan Pierce

History

  • Announced: TBD
  • Language locked: TBD
  • Voted on: TBD

Background

Overview

here

Language

The “Surveillance Cameras” section of the Membership Agreement shall be changed from:

  1. PS:One reserves the right to place surveillance cameras within the facility where necessary and appropriate to monitor certain public areas by a vote of the directors.
  2. Surveillance cameras shall be clearly denoted.
  3. All camera locations shall be publicly documented.
  4. Only the Board of Directors, DRC, or designated agents may have access to security footage on an as-needed case-by-case basis. Any instance of accessing camera footage shall be recorded in the following member meeting’s minutes and shall include the reason and individual accessing the footage. In DRC matters, where providing a public reason would conflict with confidentiality, surveillance footage access should be recorded in the process notes of the DRC for that raised issue.
  5. All camera footage will be kept for a maximum of 6 months, unless part of an ongoing or archive of DRC or Board proceedings.
  6. Members may not install recording devices or cameras in the facility without a vote of the membership or vote of the directors.

to:

  1. PS:One reserves the right to place surveillance cameras within and external to the facility where necessary and appropriate to monitor certain public areas, as follows:
    1. Cameras intended to record the building's entrances and exits, the exterior of the building and adjacent land, and infrastructure such as servers and network switches used by the surveillance camera system, may be placed, moved, or removed by a vote of the directors. Such cameras shall be placed, to the greatest extent practical, so that they avoid recording areas where members commonly work or socialize.
    2. Cameras intended to record areas required by contract, law, regulation, or insurance may be placed, moved, or removed by a vote of the directors.
    3. Cameras otherwise may be placed, moved, or removed by both a vote of the directors and a vote of the members. Following an affirmative vote of the directors, one or more directors shall sponsor the member vote. The member vote shall clearly describe the proposed location of the camera(s) and the area(s) to be recorded. The member vote shall also contain in its background information a justification for the placement, move, or removal.
  2. Surveillance cameras shall be clearly denoted.
  3. All camera locations shall be publicly documented.
  4. Only the Board of Directors, DRC, or designated agents may have access to security footage on an as-needed case-by-case basis. Any instance of accessing camera footage shall be recorded in the following member meeting’s minutes and shall include the reason and individual accessing the footage. In DRC matters, where providing a public reason would conflict with confidentiality, surveillance footage access should be recorded in the process notes of the DRC for that raised issue.
  5. All camera footage will be kept for a maximum of 6 months, unless part of an ongoing or archive of DRC or Board proceedings.
  6. Members may not install recording devices or cameras in the facility without a vote of the membership or vote of the directors.

Results

Quorum: TBD Present: TBD

For: TBD Against: TBD Abstain: TBD