Difference between revisions of "2020 Budget Vote"

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== Sponsor ==
 
== Sponsor ==
  
* [[User:dearle|David Earle]]
+
* [[User:dearl|David Earl]]
 
* [[User:aushra| Aushra Abouzeid]]
 
* [[User:aushra| Aushra Abouzeid]]
 
* [[User:whosmollyk| Molly Adamski]]
 
* [[User:whosmollyk| Molly Adamski]]
 
* [[User:aushra| Paul Ocampo]]
 
* [[User:aushra| Paul Ocampo]]
 
  
 
== History ==
 
== History ==
  
* 2019-01-27 - Vote announced on the mailing list
+
* 2019-31-12 - Vote announced on the mailing list
* 2019-02-14 - Language locked in.
+
* 2020-01-30 - Language locked in.
* 2019-02-19 - Vote of the membership on this budget.
+
* 2020-02-04 - Vote of the membership on this budget.
  
 
== Background ==
 
== Background ==
Line 21: Line 20:
  
 
* Make sure there is savings set aside for 10 full months of operating expenses.
 
* Make sure there is savings set aside for 10 full months of operating expenses.
* Set aside funds for other emergency expenses such as health and safety, building maintenance/improvements/code complaince, and city occupancy.
+
* Set aside funds for other emergency expenses such as health and safety, building maintenance/improvements/code compliance, and city occupancy.
 
* Authorize the Board to spend money on normal administrative expenses not already authorized by the bylaws.
 
* Authorize the Board to spend money on normal administrative expenses not already authorized by the bylaws.
* Predict expenditures based on a conservative membership model that shows 0% growth based on January 2019 membership and income calculations.
+
* Predict expenditures based on a conservative membership model that shows 0% growth based on January 2020 membership and income calculations.
  
 
=== Budget Overview ===
 
=== Budget Overview ===
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! Account !! Annual !!    Description
 
! Account !! Annual !!    Description
 
|-
 
|-
|Current Bank Balance || $179,570.84 ||
+
|Current Bank Balance || $184,305.13 ||
 
|-
 
|-
|Projected Income || $284,160.00 || From member dues
+
|Projected Income || $263,880 || From member dues
 
|-
 
|-
|Operational Budget || -$151,358.46 ||
+
|Operational Budget || -$157,258.04 ||
 
|-
 
|-
|Administrative Expenses || -$43,458.00 ||    For membership approval  
+
|Administrative Expenses || -$37,047.00 ||    For membership approval  
 
|-
 
|-
|Area Budgets || -$73,795.00 ||    For membership approval
+
|Area Budgets || -$77,391.00 ||    For membership approval
 
|-
 
|-
|Outstanding Votes || -$26,000.00 || Votes not yet expired and voted on by the membership - not included in "Savings Requirement" calculation
+
|Outstanding Votes || -$24,932.39 || Votes not yet expired and voted on by the membership - not included in "Savings Requirement" calculation
 
|-
 
|-
|Discretionary funds available for votes || $40,119.38 ||
+
|Discretionary funds available for votes || $18,556.70 ||
 
|}
 
|}
  
Line 49: Line 48:
 
! Account !! Monthly !! Annual !! Annual Total !!    Description
 
! Account !! Monthly !! Annual !! Annual Total !!    Description
 
|-
 
|-
|Bank Charges / Fees || -$75.00 || -$8,088.24 || -$8,988.24 ||
+
|Bank Charges / Fees || -$75.00 || -$7,627.02 || -$8,527 ||
 
|-
 
|-
|Rent || $0.00 || -$94,561.22 || -$94,561.22 ||
+
|Rent || $0.00 || -$97,398.02 || -$97,398.02 ||
 
|-
 
|-
|Utilities || $0.00 || -$32,750.00 || -$32,750.00 ||
+
|Utilities || $0.00 || -$32,950.00 || -$32,950.00 ||
 
|-
 
|-
 
|Insurance || $0.00 || -$6,559.00 || -$6,559.00 ||
 
|Insurance || $0.00 || -$6,559.00 || -$6,559.00 ||
 
|-
 
|-
|Professional Services || $0.00 ||-$8,500.00 || -$8,500.00||
+
|Professional Services || $0.00 ||-$11,824.00 || -$11,824.00||
 
|-
 
|-
|Savings Requirement || $0.00 || -$129,000 || -$129,000 || 9mo of operational expenses. See 1.
+
|Savings Requirement || $0.00 || -$133,000 || -$133,000 || 10mo of operational expenses. See 1.
 
|-
 
|-
|Total || -$75.00 ||-$279,458.45 ||-$280,358.46 ||
+
|Total || -$75.00 ||-$289,358.04 ||-$290,258.02 ||
 
|}
 
|}
  
# The savings requirement is an emergency fund that puts a minimum amount of funds aside to cover 9 months of operational expenses of Bank Charges/Fees, Rent, Utilities. It includes 12mo of insurance. The value is rounded up to the nearest $1000.
+
# 1. The savings requirement is an emergency fund that puts a minimum amount of funds aside to cover 10 months of operational expenses of Bank Charges/Fees, Rent, Utilities. It includes 12mo of insurance. The value is rounded up to the nearest $1000.
  
 
=== Additional Notes ===
 
=== Additional Notes ===
  
*For additional documentation and calculations please see the [https://docs.google.com/spreadsheets/d/1xMdzd62G_3Vjedvzj2S04EzcfZWsesKzHwZG513liiQ/edit#gid=1226207666 2019 PS:One Fiscal Year Budget] Google Docs.
+
*For additional documentation and calculations please see the [https://docs.google.com/spreadsheets/d/13y8gGVOEePyvVqRyXH3pKLneTFEUjzQu_q-_tbYFYwM/edit?usp=sharing 2020 PS:One Fiscal Year Budget] Google Docs.
  
 
* The Technology (chaired by the CTO), Public Relations (chaired by  the PR Director), Events (aka Meals and Entertainment) are budgets chaired by the CTO, PR Director and Events Volunteer respectively. Funds are allocated to those roles, but are considered part of the administrative budget.
 
* The Technology (chaired by the CTO), Public Relations (chaired by  the PR Director), Events (aka Meals and Entertainment) are budgets chaired by the CTO, PR Director and Events Volunteer respectively. Funds are allocated to those roles, but are considered part of the administrative budget.
Line 81: Line 80:
 
! Area !! Annual Cost !! Link
 
! Area !! Annual Cost !! Link
 
|-
 
|-
| [[2019 2D CNC Area Budget Vote]] || -$1,555.00 || [https://docs.google.com/spreadsheets/d/1X9fGmrDy1on3V7E6gryvnL5jo04btcAV4Ap5HSVMrZA/edit#gid=1955275037 Worksheet]
+
| 2020 2D CNC Area Budget || -$1,555.00 || [https://docs.google.com/spreadsheets/d/12NtXt3oJr12CIKTEiYptd9k33b8CE9OJm_sKRSuFXRc/edit?usp=drive_web&ouid=116577489455948145269 Worksheet]
 
|-
 
|-
| [[2019 3D CNC Area Budget Vote]] || -$3,200.00 || [https://docs.google.com/spreadsheets/d/1HAyTRJINH85I3DrZXJi7gQbLIOMBFVfadewA9Nsd37M/edit#gid=1955275037 Worksheet]
+
| 2020 3D CNC Area Budget || -$3,920.00 || [https://docs.google.com/spreadsheets/d/1S4Z0KEbHzx6fNYCAowC9ZsP2twgpGPmHsTVGyPyWxxk/edit#gid=1955275037 Worksheet]
 
|-
 
|-
| [[2019 Lasers CNC Area Budget Vote]] || -$7,210.00 || [https://docs.google.com/spreadsheets/d/1pc6g1cRVxw8x5xjeBybFZWmDk7xGqGofGX8miFxdr5M/edit#gid=1955275037 Worksheet]
+
| 2020 Lasers CNC Area Budget || -$9,661 || [https://docs.google.com/spreadsheets/d/1k3SxIQZauc87c0WMIdd3Mj0tHz8Qp8s7FAmJ9-60gz4/edit#gid=1955275037 Worksheet]
 
|-
 
|-
| [[2019 Industrial CNC Area Budget Vote]] || -$6,930.00 || [https://docs.google.com/spreadsheets/d/1RNw8flPrXfwY0WnYYF7mTsWX1EEoOZb6XEPcdC575MM/edit#gid=1955275037 Worksheet]
+
| 2020 Industrial CNC Area Budget || -$6,580.00 || [https://docs.google.com/spreadsheets/d/1kvVF-u4mw-2LN4t5tYWDmdg-ZrN7D72lE_4m_hvG_BY/edit Worksheet]
 
|-
 
|-
| [[2019 Cold Metals Area Host Vote]] || -$7,000.00 || [https://docs.google.com/spreadsheets/d/1aqPGnHdNuNUqkQ0TfTfT6xtEEuKqTge8v5k8t0IyWoY/edit#gid=1955275037 Worksheet]
+
| 2020 Cold Metals Area Budget || -$5,100 || [https://docs.google.com/spreadsheets/d/1B9uUgrBGAIJSg2UHymVCY3eSilpueDUlhLGX8UZabIg/edit#gid=1955275037 Worksheet]
 
|-
 
|-
| [[2019 Electronics Area Budget Vote]] || -$4,850.00 || [https://docs.google.com/spreadsheets/d/1KfUKMomYJ6L_BNdhCGwg0OC4e3koLZvX8oRUhWb2vuQ/edit#gid=1955275037 Worksheet]
+
| 2020 Electronics Area Budget || -$5,050 || [https://docs.google.com/spreadsheets/d/1HyYbJ-JG8UVWMeqzF-2UNmxGqk0rRXIMvOLbASyeY7c/edit#gid=1955275037 Worksheet]
 
|-
 
|-
| [[2019 General Area Budget Vote]] || -$5,000.00 || [https://docs.google.com/spreadsheets/d/1mxLObXOA4OEW6WBRdNyecYmC_WDYNaQfq45FZcOcQL8/edit#gid=1955275037 Worksheet]
+
| 2020 General Area Budget || -$3,000 || [https://docs.google.com/spreadsheets/d/1XdBNapn_EdFs5aqrRy2UPRZNoWR4eTSVxaL-K3Tfmuc/edit#gid=1955275037 Worksheet]
 
|-
 
|-
| [[2019 Graphic Arts and Textiles Budget Vote]] || -$6,100.00 || [https://docs.google.com/spreadsheets/d/1hjMh4gbRke7HznlvIN6m6OnlRaBppnpSMFVcqAMMCAY/edit#gid=1955275037 Worksheet]
+
| 2020 General Operations Team Budget || -$11,485 || [https://docs.google.com/spreadsheets/d/1qDu1NYhQWUqxKdEpJr4W5Va1d8QNpTTn9PtGjpMOD5s/edit#gid=1955275037 Worksheet]
 
|-
 
|-
| [[2019 Hot Metals Area Budget Vote]] || -$8,000.00 || [https://docs.google.com/spreadsheets/d/1dZz1X7B6UtYVbfU496bh04gVLHNWz5cdnKqr0OFpTgQ/edit#gid=1955275037 Worksheet]
+
| 2020 Graphic Arts and Textiles Budget || -$5,600 || [https://docs.google.com/spreadsheets/d/1XXaTf0mdKHXdqvD9R9PoM7Lyc_t9gaY6Zd36w_3VNO8/edit#gid=1955275037 Worksheet]
 
|-
 
|-
| [[2019 Kitchen Area Budget Vote]] || -$3,600.00 || [https://docs.google.com/spreadsheets/d/1_hl7J_H6KjMKouv0Ec68ZP8sCPUa1dNWk-m9TaDiqDM/edit#gid=1955275037 Worksheet]
+
| 2020 Hot Metals Area Budget || -$7,750 || [https://docs.google.com/spreadsheets/d/1wHmgwyE3l2X-PalEAn1J6QWAyQaeU6dpl1iclCiB4s0/edit#gid=1955275037 Worksheet]
 
|-
 
|-
| [[2019 Small Metals Area Budget Vote]] || -$8,000.00 || [https://docs.google.com/spreadsheets/d/1irI14cA-A8FKGu8CsUiPvG1soE8iAAQmbCy10V68jt4/edit#gid=1955275037 Worksheet]
+
| 2020 Kitchen Area Budget || -$3,640.00 || [https://docs.google.com/spreadsheets/d/1JStC-e504mZ3vvsP_N87x_LrAWXGothxdH5H3IvWymw/edit#gid=1955275037 Worksheet]
 +
|-
 +
| 2020 Small Metals Area Budget || -$4,800 || [https://docs.google.com/spreadsheets/d/1-R4M-W8Y5RURJrek8ir6K_F3aTHLFoA6lABBqXZQro0/edit#gid=1955275037 Worksheet]
 
|-  
 
|-  
| [[2019 Woodshop Area Budget Vote]] || -$12,350.00 || [https://docs.google.com/spreadsheets/d/1RuJFlWC4nHv0WWj9_FPJNrw5VA_8osr65XkprbEpdE0/edit#gid=1955275037 Worksheet]
+
| 2020 Woodshop Area Budget || -$9,250 || [https://docs.google.com/spreadsheets/d/1y_PDi-ZZuNAnfpsWlKM05dCU4v_T1DBXaOsmj2Wj1L8/edit#gid=1955275037 Worksheet]
 
|}
 
|}
  
Line 110: Line 111:
 
== Language ==
 
== Language ==
  
This vote is to authorize the budget for the fiscal year of 2019, which goes into effect January 1, 2019 and expires December 31, 2019.
+
This vote is to authorize the budget for the fiscal year of 2020, which goes into effect January 1, 2020 and expires December 31, 2020.
  
 
The following expenditures and allocations are approved by this budget:
 
The following expenditures and allocations are approved by this budget:
  
===Administrative Expenses===
+
=== Administrative ===
Authorize the board to spend up to -$43,458.00 to cover administrative and emergency expenditures for the fiscal year of 2019.  
+
 
 +
==== Administrative Expenses ====
 +
Authorize the board to spend up to -$37,047.00 to cover administrative and emergency expenditures for the fiscal year of 2019.  
  
 
{| class="wikitable"
 
{| class="wikitable"
 
! Account !! Annual Total !!    Description
 
! Account !! Annual Total !!    Description
 
|-
 
|-
| Technology Equipment / Supplies (CTO) || -$12,568.00 ||  [https://docs.google.com/spreadsheets/d/1-IAVVfxD-0M6WXKNhR_8bX7s06QUaac25SsTmRczK-8/edit#gid=1955275037 CTO Budget]
+
| Technology Equipment / Supplies (CTO) || -$8,497.00 ||  [https://docs.google.com/spreadsheets/d/1Xcruexnak2rhfFoN4EbqNvrWXQuFeB9a6vN7MbtwCgk/edit#gid=1955275037 CTO Budget]
 
|-
 
|-
| Advertizing - Public Relations (PR) || -$2,100.00 || [https://docs.google.com/spreadsheets/d/1HfgEVfATyKDEh3wWmu1DzOobg5kI2GZLvcTMm-dwOAo/edit#gid=1955275037 PR Budget]
+
| Advertising - Public Relations (PR) || -$2,100.00 || [https://docs.google.com/spreadsheets/d/1NSCdAFbHjLpesyFK6HZIwbtkjjWy7DUDsqazGsdVWE8/edit#gid=1955275037 PR Budget]
 
|-
 
|-
| Meals & Entertainment - (Events) || -$3,400.00 ||
+
| Meals & Entertainment - (Events) || -$3,600.00 ||
 
|-
 
|-
 
| Office Expenses || -$10,600.00 ||  Includes cleaning services
 
| Office Expenses || -$10,600.00 ||  Includes cleaning services
 
|-
 
|-
| Member Points || -$14,790.00 ||
+
| Member Points || -$12,250.00 ||     Includes carried member points, new volunteer positions, scholarship
 
|}
 
|}
  
=== Savings Requirements ===
+
==== Savings Requirements ====
 
* The board of directors must set aside $8,500 for professional service.
 
* The board of directors must set aside $8,500 for professional service.
* The board of directors must set aside $127,000 as a savings requirement that covers 9 months of operational costs, which includes an allocation of $20,000 towards costs incurred from health and safety within the facility and city occupancy and building code requirements. These funds are to be used in case of emergency or in instances where health and safety issues become evident, the determination of which is left at the discretion of the board of directors and shall be noted in the board meeting minutes.
+
* The board of directors must set aside $133,000.00 as a savings requirement that covers 10 months of operational costs, which includes an allocation of $20,000 towards costs incurred from health and safety within the facility and city occupancy and building code requirements. These funds are to be used in case of emergency or in instances where health and safety issues become evident, the determination of which is left at the discretion of the board of directors and shall be noted in the board meeting minutes.
 
 
=== Miscellaneous ===
 
* All votes that occurred in the 2018 fiscal year expire as of the passing of this vote.
 
 
 
[[Category:Votes]]
 
[[Category:2019 Votes]]
 
 
 
== History ==
 
 
 
* 2019-01-27 - Vote announced on the mailing list
 
* 2019-02-14 - Language locked in.
 
* 2019-02-19 - Vote of the membership on this budget.
 
 
 
== Background ==
 
 
 
 
 
=== Aims ===
 
 
 
This budget is designed with the following goals:
 
 
 
* Make sure there is savings set aside for 10 full months of operating expenses.
 
* Set aside funds for other emergency expenses such as health and safety, building maintenance/improvements/code compliance, and city occupancy.
 
* Authorize the Board to spend money on normal administrative expenses not already authorized by the bylaws.
 
* Predict expenditures based on a conservative membership model that shows 0% growth based on January 2019 membership and income calculations.
 
 
 
=== Budget Overview ===
 
{| class="wikitable"
 
! Account !! Annual !!    Description
 
|-
 
|Current Bank Balance || $179,570.84 ||
 
|-
 
|Projected Income || $284,160.00 || From member dues
 
|-
 
|Operational Budget || -$151,358.46 ||
 
|-
 
|Administrative Expenses || -$43,458.00 ||    For membership approval
 
|-
 
|Area Budgets || -$73,795.00 ||    For membership approval
 
|-
 
|Outstanding Votes || -$26,000.00 || Votes not yet expired and voted on by the membership - not included in "Savings Requirement" calculation
 
|-
 
|Discretionary funds available for votes || $40,119.38 ||
 
|}
 
 
 
===Operational Expenses + Savings===
 
 
 
{| class="wikitable"
 
! Account !! Monthly !! Annual !! Annual Total !!    Description
 
|-
 
|Bank Charges / Fees || -$75.00 || -$8,088.24 || -$8,988.24 ||
 
|-
 
|Rent || $0.00 || -$94,561.22 || -$94,561.22 ||
 
|-
 
|Utilities || $0.00 || -$32,750.00 || -$32,750.00 ||
 
|-
 
|Insurance || $0.00 || -$6,559.00 || -$6,559.00 ||
 
|-
 
|Professional Services || $0.00 ||-$8,500.00 || -$8,500.00||
 
|-
 
|Savings Requirement || $0.00 || -$129,000 || -$129,000 || 9mo of operational expenses. See 1.
 
|-
 
|Total || -$75.00 ||-$279,458.45 ||-$280,358.46 ||
 
|}
 
  
# The savings requirement is an emergency fund that puts a minimum amount of funds aside to cover 9 months of operational expenses of Bank Charges/Fees, Rent, Utilities. It includes 12mo of insurance. The value is rounded up to the nearest $1000.
+
=== 2D CNC ===
 +
Authorize the board to spend up to $1,555.00, minus funds used from the Temporary 2020 Area Host Budget, to cover 2D CNC Area expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.
  
=== Additional Notes ===
+
=== 3D CNC ===
 +
Authorize the board to spend up to $3,920.00, minus funds used from the Temporary 2020 Area Host Budget, to cover 3D CNC Area expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.
  
*For additional documentation and calculations please see the [https://docs.google.com/spreadsheets/d/1xMdzd62G_3Vjedvzj2S04EzcfZWsesKzHwZG513liiQ/edit#gid=1226207666 2019 PS:One Fiscal Year Budget] Google Docs.
+
=== Laser CNC ===
 +
Authorize the board to spend up to $9,661.00, minus funds used from the Temporary 2020 Area Host Budget, to cover Laser CNC Area expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.
  
* The Technology (chaired by the CTO), Public Relations (chaired by  the PR Director), Events (aka Meals and Entertainment) are budgets chaired by the CTO, PR Director and Events Volunteer respectively. Funds are allocated to those roles, but are considered part of the administrative budget.
+
=== Industrial CNC ===
 
+
Authorize the board to spend up to $6,580.00, minus funds used from the Temporary 2020 Area Host Budget, to cover Industrial CNC Area expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.
* The treasurer must produce a report for each month, by the end of the following month, showing spending/income against all budgets.
 
  
* Funding of savings goals/accounts should be amortized over the year. Spending in other categories can still occur before these goals are met.
+
=== Cold Metals ===
 +
Authorize the board to spend up to $5,100.00, minus funds used from the Temporary 2020 Area Host Budget, to cover Cold Metals Area expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.
  
=== Area Host Budgets ===
+
=== Electronics ===
 +
Authorize the board to spend up to $5,050, minus funds used from the Temporary 2020 Area Host Budget, to cover Electronics Area expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.
  
{| class="wikitable"
+
=== General ===
! Area !! Annual Cost !! Link
+
Authorize the board to spend up to $3,000, minus funds used from the Temporary 2020 Area Host Budget, to cover General expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.
|-
 
| [[2019 2D CNC Area Budget Vote]] || -$1,555.00 || [https://docs.google.com/spreadsheets/d/1X9fGmrDy1on3V7E6gryvnL5jo04btcAV4Ap5HSVMrZA/edit#gid=1955275037 Worksheet]
 
|-
 
| [[2019 3D CNC Area Budget Vote]] || -$3,200.00 || [https://docs.google.com/spreadsheets/d/1HAyTRJINH85I3DrZXJi7gQbLIOMBFVfadewA9Nsd37M/edit#gid=1955275037 Worksheet]
 
|-
 
| [[2019 Lasers CNC Area Budget Vote]] || -$7,210.00 || [https://docs.google.com/spreadsheets/d/1pc6g1cRVxw8x5xjeBybFZWmDk7xGqGofGX8miFxdr5M/edit#gid=1955275037 Worksheet]
 
|-
 
| [[2019 Industrial CNC Area Budget Vote]] || -$6,930.00 || [https://docs.google.com/spreadsheets/d/1RNw8flPrXfwY0WnYYF7mTsWX1EEoOZb6XEPcdC575MM/edit#gid=1955275037 Worksheet]
 
|-
 
| [[2019 Cold Metals Area Host Vote]] || -$7,000.00 || [https://docs.google.com/spreadsheets/d/1aqPGnHdNuNUqkQ0TfTfT6xtEEuKqTge8v5k8t0IyWoY/edit#gid=1955275037 Worksheet]
 
|-
 
| [[2019 Electronics Area Budget Vote]] || -$4,850.00 || [https://docs.google.com/spreadsheets/d/1KfUKMomYJ6L_BNdhCGwg0OC4e3koLZvX8oRUhWb2vuQ/edit#gid=1955275037 Worksheet]
 
|-
 
| [[2019 General Area Budget Vote]] || -$5,000.00 || [https://docs.google.com/spreadsheets/d/1mxLObXOA4OEW6WBRdNyecYmC_WDYNaQfq45FZcOcQL8/edit#gid=1955275037 Worksheet]
 
|-
 
| [[2019 Graphic Arts and Textiles Budget Vote]] || -$6,100.00 || [https://docs.google.com/spreadsheets/d/1hjMh4gbRke7HznlvIN6m6OnlRaBppnpSMFVcqAMMCAY/edit#gid=1955275037 Worksheet]
 
|-
 
| [[2019 Hot Metals Area Budget Vote]] || -$8,000.00 || [https://docs.google.com/spreadsheets/d/1dZz1X7B6UtYVbfU496bh04gVLHNWz5cdnKqr0OFpTgQ/edit#gid=1955275037 Worksheet]
 
|-
 
| [[2019 Kitchen Area Budget Vote]] || -$3,600.00 || [https://docs.google.com/spreadsheets/d/1_hl7J_H6KjMKouv0Ec68ZP8sCPUa1dNWk-m9TaDiqDM/edit#gid=1955275037 Worksheet]
 
|-
 
| [[2019 Small Metals Area Budget Vote]] || -$8,000.00 || [https://docs.google.com/spreadsheets/d/1irI14cA-A8FKGu8CsUiPvG1soE8iAAQmbCy10V68jt4/edit#gid=1955275037 Worksheet]
 
|-
 
| [[2019 Woodshop Area Budget Vote]] || -$12,350.00 || [https://docs.google.com/spreadsheets/d/1RuJFlWC4nHv0WWj9_FPJNrw5VA_8osr65XkprbEpdE0/edit#gid=1955275037 Worksheet]
 
|}
 
  
=== Previous Spending Authorization Expiration ===
+
=== General Operations ===
 +
Authorize the board to spend up to $11,485.00, minus funds used from the Temporary 2020 Area Host Budget, to cover General Operations expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.
  
== Language ==
+
=== Graphic Arts and Textiles ===
 +
Authorize the board to spend up to $5,600.00, minus funds used from the Temporary 2020 Area Host Budget, to cover Graphic Arts and Textiles Area expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.
  
This vote is to authorize the budget for the fiscal year of 2019, which goes into effect January 1, 2019 and expires December 31, 2019.
+
=== Hot Metals ===
 +
Authorize the board to spend up to $7,750.00, minus funds used from the Temporary 2020 Area Host Budget, to cover Hot Metals Area expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.
  
The following expenditures and allocations are approved by this budget:
+
=== Kitchen ===
 +
Authorize the board to spend up to $3,640.00, minus funds used from the Temporary 2020 Area Host Budget, to cover Kitchen expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.
  
===Administrative Expenses===
+
=== Small Metals ===
Authorize the board to spend up to -$43,458.00 to cover administrative and emergency expenditures for the fiscal year of 2019.  
+
Authorize the board to spend up to $4,800.00, minus funds used from the Temporary 2020 Area Host Budget, to cover Small Metals Area expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.
  
{| class="wikitable"
+
=== Woodshop ===
! Account !! Annual Total !!    Description
+
Authorize the board to spend up to $9,250.00, minus funds used from the Temporary 2020 Area Host Budget, to cover Woodshop expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.
|-
 
| Technology Equipment / Supplies (CTO) || -$12,568.00 ||  [https://docs.google.com/spreadsheets/d/1-IAVVfxD-0M6WXKNhR_8bX7s06QUaac25SsTmRczK-8/edit#gid=1955275037 CTO Budget]
 
|-
 
| Advertizing - Public Relations (PR) || -$2,100.00 || [https://docs.google.com/spreadsheets/d/1HfgEVfATyKDEh3wWmu1DzOobg5kI2GZLvcTMm-dwOAo/edit#gid=1955275037 PR Budget]
 
|-
 
| Meals & Entertainment - (Events) || -$3,400.00 ||
 
|-
 
| Office Expenses || -$10,600.00 ||  Includes cleaning services
 
|-
 
| Member Points || -$14,790.00 ||
 
|}
 
  
=== Savings Requirements ===
+
== Results ==
* The board of directors must set aside $8,500 for professional service.
+
* Time of Vote -  February 4th, 8:05
* The board of directors must set aside $127,000 as a savings requirement that covers 9 months of operational costs, which includes an allocation of $20,000 towards costs incurred from health and safety within the facility and city occupancy and building code requirements. These funds are to be used in case of emergency or in instances where health and safety issues become evident, the determination of which is left at the discretion of the board of directors and shall be noted in the board meeting minutes.
+
** Closed early by vote of present members 7:0:2
 +
* Quorum: 57
 +
* For: 75
 +
* Against: 4
 +
* Abstain: 9
  
=== Miscellaneous ===
 
* All votes that occurred in the 2018 fiscal year expire as of the passing of this vote.
 
  
 
[[Category:Votes]]
 
[[Category:Votes]]
 
[[Category:2020 Votes]]
 
[[Category:2020 Votes]]

Revision as of 08:07, 4 December 2020

History

  • 2019-31-12 - Vote announced on the mailing list
  • 2020-01-30 - Language locked in.
  • 2020-02-04 - Vote of the membership on this budget.

Background

Aims

This budget is designed with the following goals:

  • Make sure there is savings set aside for 10 full months of operating expenses.
  • Set aside funds for other emergency expenses such as health and safety, building maintenance/improvements/code compliance, and city occupancy.
  • Authorize the Board to spend money on normal administrative expenses not already authorized by the bylaws.
  • Predict expenditures based on a conservative membership model that shows 0% growth based on January 2020 membership and income calculations.

Budget Overview

Account Annual Description
Current Bank Balance $184,305.13
Projected Income $263,880 From member dues
Operational Budget -$157,258.04
Administrative Expenses -$37,047.00 For membership approval
Area Budgets -$77,391.00 For membership approval
Outstanding Votes -$24,932.39 Votes not yet expired and voted on by the membership - not included in "Savings Requirement" calculation
Discretionary funds available for votes $18,556.70

Operational Expenses + Savings

Account Monthly Annual Annual Total Description
Bank Charges / Fees -$75.00 -$7,627.02 -$8,527
Rent $0.00 -$97,398.02 -$97,398.02
Utilities $0.00 -$32,950.00 -$32,950.00
Insurance $0.00 -$6,559.00 -$6,559.00
Professional Services $0.00 -$11,824.00 -$11,824.00
Savings Requirement $0.00 -$133,000 -$133,000 10mo of operational expenses. See 1.
Total -$75.00 -$289,358.04 -$290,258.02
  1. 1. The savings requirement is an emergency fund that puts a minimum amount of funds aside to cover 10 months of operational expenses of Bank Charges/Fees, Rent, Utilities. It includes 12mo of insurance. The value is rounded up to the nearest $1000.

Additional Notes

  • The Technology (chaired by the CTO), Public Relations (chaired by the PR Director), Events (aka Meals and Entertainment) are budgets chaired by the CTO, PR Director and Events Volunteer respectively. Funds are allocated to those roles, but are considered part of the administrative budget.
  • The treasurer must produce a report for each month, by the end of the following month, showing spending/income against all budgets.
  • Funding of savings goals/accounts should be amortized over the year. Spending in other categories can still occur before these goals are met.

Area Host Budgets

Area Annual Cost Link
2020 2D CNC Area Budget -$1,555.00 Worksheet
2020 3D CNC Area Budget -$3,920.00 Worksheet
2020 Lasers CNC Area Budget -$9,661 Worksheet
2020 Industrial CNC Area Budget -$6,580.00 Worksheet
2020 Cold Metals Area Budget -$5,100 Worksheet
2020 Electronics Area Budget -$5,050 Worksheet
2020 General Area Budget -$3,000 Worksheet
2020 General Operations Team Budget -$11,485 Worksheet
2020 Graphic Arts and Textiles Budget -$5,600 Worksheet
2020 Hot Metals Area Budget -$7,750 Worksheet
2020 Kitchen Area Budget -$3,640.00 Worksheet
2020 Small Metals Area Budget -$4,800 Worksheet
2020 Woodshop Area Budget -$9,250 Worksheet

Previous Spending Authorization Expiration

Language

This vote is to authorize the budget for the fiscal year of 2020, which goes into effect January 1, 2020 and expires December 31, 2020.

The following expenditures and allocations are approved by this budget:

Administrative

Administrative Expenses

Authorize the board to spend up to -$37,047.00 to cover administrative and emergency expenditures for the fiscal year of 2019.

Account Annual Total Description
Technology Equipment / Supplies (CTO) -$8,497.00 CTO Budget
Advertising - Public Relations (PR) -$2,100.00 PR Budget
Meals & Entertainment - (Events) -$3,600.00
Office Expenses -$10,600.00 Includes cleaning services
Member Points -$12,250.00 Includes carried member points, new volunteer positions, scholarship

Savings Requirements

  • The board of directors must set aside $8,500 for professional service.
  • The board of directors must set aside $133,000.00 as a savings requirement that covers 10 months of operational costs, which includes an allocation of $20,000 towards costs incurred from health and safety within the facility and city occupancy and building code requirements. These funds are to be used in case of emergency or in instances where health and safety issues become evident, the determination of which is left at the discretion of the board of directors and shall be noted in the board meeting minutes.

2D CNC

Authorize the board to spend up to $1,555.00, minus funds used from the Temporary 2020 Area Host Budget, to cover 2D CNC Area expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.

3D CNC

Authorize the board to spend up to $3,920.00, minus funds used from the Temporary 2020 Area Host Budget, to cover 3D CNC Area expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.

Laser CNC

Authorize the board to spend up to $9,661.00, minus funds used from the Temporary 2020 Area Host Budget, to cover Laser CNC Area expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.

Industrial CNC

Authorize the board to spend up to $6,580.00, minus funds used from the Temporary 2020 Area Host Budget, to cover Industrial CNC Area expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.

Cold Metals

Authorize the board to spend up to $5,100.00, minus funds used from the Temporary 2020 Area Host Budget, to cover Cold Metals Area expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.

Electronics

Authorize the board to spend up to $5,050, minus funds used from the Temporary 2020 Area Host Budget, to cover Electronics Area expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.

General

Authorize the board to spend up to $3,000, minus funds used from the Temporary 2020 Area Host Budget, to cover General expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.

General Operations

Authorize the board to spend up to $11,485.00, minus funds used from the Temporary 2020 Area Host Budget, to cover General Operations expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.

Graphic Arts and Textiles

Authorize the board to spend up to $5,600.00, minus funds used from the Temporary 2020 Area Host Budget, to cover Graphic Arts and Textiles Area expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.

Hot Metals

Authorize the board to spend up to $7,750.00, minus funds used from the Temporary 2020 Area Host Budget, to cover Hot Metals Area expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.

Kitchen

Authorize the board to spend up to $3,640.00, minus funds used from the Temporary 2020 Area Host Budget, to cover Kitchen expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.

Small Metals

Authorize the board to spend up to $4,800.00, minus funds used from the Temporary 2020 Area Host Budget, to cover Small Metals Area expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.

Woodshop

Authorize the board to spend up to $9,250.00, minus funds used from the Temporary 2020 Area Host Budget, to cover Woodshop expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.

Results

  • Time of Vote - February 4th, 8:05
    • Closed early by vote of present members 7:0:2
  • Quorum: 57
  • For: 75
  • Against: 4
  • Abstain: 9