Difference between revisions of "2020 Budget Vote"

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# 1. The savings requirement is an emergency fund that puts a minimum amount of funds aside to cover 9 months of operational expenses of Bank Charges/Fees, Rent, Utilities. It includes 12mo of insurance. The value is rounded up to the nearest $1000.
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# 1. The savings requirement is an emergency fund that puts a minimum amount of funds aside to cover 10 months of operational expenses of Bank Charges/Fees, Rent, Utilities. It includes 12mo of insurance. The value is rounded up to the nearest $1000.
  
 
=== Additional Notes ===
 
=== Additional Notes ===

Revision as of 12:13, 30 January 2020

History

  • 2019-31-12 - Vote announced on the mailing list
  • 2020-01-30 - Language locked in.
  • 2020-02-04 - Vote of the membership on this budget.

Background

Aims

This budget is designed with the following goals:

  • Make sure there is savings set aside for 10 full months of operating expenses.
  • Set aside funds for other emergency expenses such as health and safety, building maintenance/improvements/code compliance, and city occupancy.
  • Authorize the Board to spend money on normal administrative expenses not already authorized by the bylaws.
  • Predict expenditures based on a conservative membership model that shows 0% growth based on January 2019 membership and income calculations.

Budget Overview

Account Annual Description
Current Bank Balance $184,305.13
Projected Income $263,880 From member dues
Operational Budget -$157,258.04
Administrative Expenses -$37,047.00 For membership approval
Area Budgets -$77,391.00 For membership approval
Outstanding Votes -$24,932.39 Votes not yet expired and voted on by the membership - not included in "Savings Requirement" calculation
Discretionary funds available for votes $18,556.70

Operational Expenses + Savings

Account Monthly Annual Annual Total Description
Bank Charges / Fees -$75.00 -$7,627.02 -$8,527
Rent $0.00 -$97,398.02 -$97,398.02
Utilities $0.00 -$32,950.00 -$32,950.00
Insurance $0.00 -$6,559.00 -$6,559.00
Professional Services $0.00 -$11,824.00 -$11,824.00
Savings Requirement $0.00 -$133,000 -$133,000 10mo of operational expenses. See 1.
Total -$75.00 -$289,358.04 -$290,258.02
  1. 1. The savings requirement is an emergency fund that puts a minimum amount of funds aside to cover 10 months of operational expenses of Bank Charges/Fees, Rent, Utilities. It includes 12mo of insurance. The value is rounded up to the nearest $1000.

Additional Notes

  • The Technology (chaired by the CTO), Public Relations (chaired by the PR Director), Events (aka Meals and Entertainment) are budgets chaired by the CTO, PR Director and Events Volunteer respectively. Funds are allocated to those roles, but are considered part of the administrative budget.
  • The treasurer must produce a report for each month, by the end of the following month, showing spending/income against all budgets.
  • Funding of savings goals/accounts should be amortized over the year. Spending in other categories can still occur before these goals are met.

Area Host Budgets

Area Annual Cost Link
2020 2D CNC Area Budget Vote -$1,555.00 Worksheet
2020 3D CNC Area Budget Vote -$3,920.00 Worksheet
2020 Lasers CNC Area Budget Vote -$9,661 Worksheet
2020 Industrial CNC Area Budget Vote -$6,580.00 Worksheet
2020 Cold Metals Area Host Vote -$5,100 Worksheet
2020 Electronics Area Budget Vote -$5,050 Worksheet
2020 General Area Budget Vote -$3,000 Worksheet
2020 General Operations Team Budget Vote -$11,485 Worksheet
2020 Graphic Arts and Textiles Budget Vote -$5,600 Worksheet
2020 Hot Metals Area Budget Vote -$7,750 Worksheet
2020 Kitchen Area Budget Vote -$3,640.00 Worksheet
2020 Small Metals Area Budget Vote -$4,800 Worksheet
2020 Woodshop Area Budget Vote -$9,250 Worksheet

Previous Spending Authorization Expiration

Language

This vote is to authorize the budget for the fiscal year of 2020, which goes into effect January 1, 2020 and expires December 31, 2020.

The following expenditures and allocations are approved by this budget:

Admin

Administrative Expenses

Authorize the board to spend up to -$37,047.00 to cover administrative and emergency expenditures for the fiscal year of 2019.

Account Annual Total Description
Technology Equipment / Supplies (CTO) -$8,497.00 CTO Budget
Advertising - Public Relations (PR) -$2,100.00 PR Budget
Meals & Entertainment - (Events) -$3,600.00
Office Expenses -$10,600.00 Includes cleaning services
Member Points -$12,250.00 Includes carried member points, new volunteer positions, scholarship

Savings Requirements

  • The board of directors must set aside $8,500 for professional service.
  • The board of directors must set aside $133,000.00 as a savings requirement that covers 10 months of operational costs, which includes an allocation of $20,000 towards costs incurred from health and safety within the facility and city occupancy and building code requirements. These funds are to be used in case of emergency or in instances where health and safety issues become evident, the determination of which is left at the discretion of the board of directors and shall be noted in the board meeting minutes.

2D CNC

Authorize the board to spend up to $1,555.00, minus funds used from the Temporary 2020 Area Host Budget, to cover 2D CNC Area expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.

3D CNC

Authorize the board to spend up to $3,920.00, minus funds used from the Temporary 2020 Area Host Budget, to cover 3D CNC Area expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.

Laser CNC

Authorize the board to spend up to $9,661.00, minus funds used from the Temporary 2020 Area Host Budget, to cover Laser CNC Area expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.

Industrial CNC

Authorize the board to spend up to $6,580.00, minus funds used from the Temporary 2020 Area Host Budget, to cover Industrial CNC Area expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.

Cold Metals

Authorize the board to spend up to $5,100.00, minus funds used from the Temporary 2020 Area Host Budget, to cover Cold Metals Area expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.

Electronics

Authorize the board to spend up to $5,050, minus funds used from the Temporary 2020 Area Host Budget, to cover Electronics Area expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.

General

Authorize the board to spend up to $3,000, minus funds used from the Temporary 2020 Area Host Budget, to cover General expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.

General Operations

Authorize the board to spend up to $11,485.00, minus funds used from the Temporary 2020 Area Host Budget, to cover General Operations expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.

Graphic Arts and Textiles

Authorize the board to spend up to $5,600.00, minus funds used from the Temporary 2020 Area Host Budget, to cover Graphic Arts and Textiles Area expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.

Hot Metals

Authorize the board to spend up to $7,750.00, minus funds used from the Temporary 2020 Area Host Budget, to cover Hot Metals Area expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.

Kitchen

Authorize the board to spend up to $3,640.00, minus funds used from the Temporary 2020 Area Host Budget, to cover Kitchen expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.

Small Metals

Authorize the board to spend up to $4,800.00, minus funds used from the Temporary 2020 Area Host Budget, to cover Small Metals Area expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.

Woodshop

Authorize the board to spend up to $9,250.00, minus funds used from the Temporary 2020 Area Host Budget, to cover Woodshop expenditures for the fiscal year of 2020. The board assigns this spending authority to the area host. This spending authorization goes into effect 2020-01-01 and expires 2020-12-31.