2021 Budget Vote

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Sponsor

TBD

History

(not yet) Dec 4 2020 - Vote announced on the mailing list
TBD DATE - Language locked in.
TBD DATE - Vote of the membership on this budget.

Background

PS1 brings in over 200k per year. Some of that money has to be spent on things such as rent and electricity (I assume per the bylaws) and some of it the membership gets to decide how to spend it. The part that the membership controls could be done via 10's or 100's of individual votes throughout the year, but there is something to be said for having one big vote at the beginning of the year, and that is what this is all about. There does not have to be any money allocated for additional votes, and as the organizations financial position changes we will have more or less money to work with.

The budget spreadsheet is to help predict, but not define how money will be saved or spent. Only what is in the language of this vote does.

Aims

This budget is designed with the following goals:

Make sure there is savings set aside for 10 full months of operating expenses.
Set aside funds for other emergency expenses such as health and safety, building maintenance/improvements/code compliance, and city occupancy.
Authorize the Board to spend money on normal administrative expenses not already authorized by the bylaws.
Predict expenditures based on a conservative membership model that shows 0% growth based on January 2021 membership and income calculations.

Additional Notes

For additional documentation and calculations please see the [ 2021 PS:One Fiscal Year Budget] Google Docs.

Events (aka Meals and Entertainment) is a budget chaired by the Events Volunteer. Funds are allocated to those roles, but are considered part of the administrative budget.

Funding of savings goals/accounts should be amortized over the year. Spending in other categories can still occur before these goals are met.

Language

This vote is to authorize the budget for the fiscal year of 2021, which goes into effect January 1, 2021 and expires December 31, 2021.

The following expenditures and allocations are approved by this budget:

Work In Progress, you can stop reading now.

Administrative

Administrative Expenses

Authorize the board to spend up to -$37,047.00 XX to cover administrative and emergency expenditures for the fiscal year of 2021.

Account	Annual Total	Description
Technology Equipment / Supplies (CTO)	-$8,497.00 XX	CTO Budget
Advertising - Public Relations (PR)	-$2,100.00 XX	PR Budget
Meals & Entertainment - (Events)	-$3,600.00 XX
Office Expenses	-$10,600.00 XX	Includes cleaning services
Member Points	-$12,250.00 XX	Includes carried member points, new volunteer positions, scholarship

Savings Requirements

The board of directors must set aside $8,500 for professional service.
The board of directors must set aside $XXX,000.00 as a savings requirement that covers 10 months of operational costs, which includes an allocation of $20,000 towards costs incurred from health and safety within the facility and city occupancy and building code requirements. These funds are to be used in case of emergency or in instances where health and safety issues become evident, the determination of which is left at the discretion of the board of directors and shall be noted in the board meeting minutes.

2D CNC

Authorize the board to spend up to $1,555.00, minus funds used from the Temporary 2021 Area Host Budget, to cover 2D CNC Area expenditures for the fiscal year of 2021. The board assigns this spending authority to the area host. This spending authorization goes into effect 2021-01-01 and expires 2021-12-31.

3D CNC

Authorize the board to spend up to $3,920.00, minus funds used from the Temporary 2021 Area Host Budget, to cover 3D CNC Area expenditures for the fiscal year of 2021. The board assigns this spending authority to the area host. This spending authorization goes into effect 2021-01-01 and expires 2021-12-31.

Laser CNC

Authorize the board to spend up to $9,661.00, minus funds used from the Temporary 2021 Area Host Budget, to cover Laser CNC Area expenditures for the fiscal year of 2021. The board assigns this spending authority to the area host. This spending authorization goes into effect 2021-01-01 and expires 2021-12-31.

Industrial CNC

Authorize the board to spend up to $6,580.00, minus funds used from the Temporary 2021 Area Host Budget, to cover Industrial CNC Area expenditures for the fiscal year of 2021. The board assigns this spending authority to the area host. This spending authorization goes into effect 2021-01-01 and expires 2021-12-31.

Cold Metals

Authorize the board to spend up to $5,100.00, minus funds used from the Temporary 2021 Area Host Budget, to cover Cold Metals Area expenditures for the fiscal year of 2021. The board assigns this spending authority to the area host. This spending authorization goes into effect 2021-01-01 and expires 2021-12-31.

Electronics

Authorize the board to spend up to $5,050, minus funds used from the Temporary 2021 Area Host Budget, to cover Electronics Area expenditures for the fiscal year of 2021. The board assigns this spending authority to the area host. This spending authorization goes into effect 2021-01-01 and expires 2021-12-31.

General

Authorize the board to spend up to $3,000, minus funds used from the Temporary 2021 Area Host Budget, to cover General expenditures for the fiscal year of 2021. The board assigns this spending authority to the area host. This spending authorization goes into effect 2021-01-01 and expires 2021-12-31.

General Operations

Authorize the board to spend up to $11,485.00, minus funds used from the Temporary 2021 Area Host Budget, to cover General Operations expenditures for the fiscal year of 2021. The board assigns this spending authority to the area host. This spending authorization goes into effect 2021-01-01 and expires 2021-12-31.

Graphic Arts and Textiles

Authorize the board to spend up to $5,600.00, minus funds used from the Temporary 2021 Area Host Budget, to cover Graphic Arts and Textiles Area expenditures for the fiscal year of 2021. The board assigns this spending authority to the area host. This spending authorization goes into effect 2021-01-01 and expires 2021-12-31.

Hot Metals

Authorize the board to spend up to $7,750.00, minus funds used from the Temporary 2021 Area Host Budget, to cover Hot Metals Area expenditures for the fiscal year of 2021. The board assigns this spending authority to the area host. This spending authorization goes into effect 2021-01-01 and expires 2021-12-31.

Kitchen

Authorize the board to spend up to $3,640.00, minus funds used from the Temporary 2021 Area Host Budget, to cover Kitchen expenditures for the fiscal year of 2021. The board assigns this spending authority to the area host. This spending authorization goes into effect 2021-01-01 and expires 2021-12-31.

Small Metals

Authorize the board to spend up to $4,800.00, minus funds used from the Temporary 2021 Area Host Budget, to cover Small Metals Area expenditures for the fiscal year of 2021. The board assigns this spending authority to the area host. This spending authorization goes into effect 2021-01-01 and expires 2021-12-31.

Woodshop

Authorize the board to spend up to $9,250.00, minus funds used from the Temporary 2021 Area Host Budget, to cover Woodshop expenditures for the fiscal year of 2021. The board assigns this spending authority to the area host. This spending authorization goes into effect 2021-01-01 and expires 2021-12-31.

Results

Time of Vote -
Quorum:
For:
Against:
Abstain: