2022 COVID-19 Vaccine Requirement Policy Vote

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2022 COVID-19 Vaccine Requirement Policy Vote

Ryan Pierce


Names of at least two members eligible to vote (handle + real name)

Vote Results

 Quorum:[ ]
 Yea Votes: [ ]  
 Nay Votes: [ ]
 Present or Abstain: [ ] 


Proposal Date

Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

December 27, 2021

Member Input

Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

[X] YES [ ] NO

Vote Announcement and Beginning Date of the Discussion Period

The announcement date of the vote proposal is the beginning date of the seven-day (minimum) posting and Member discussion period. (Certain exceptional vote types have longer discussion periods. Check the Bylaws if you are unsure.) If the Sponsor has chosen to include member input, suggested edits can be made in a shared document or other collaborative vehicle until the language is locked. The sponsor can stop taking suggestions at any time.

December 27, 2021

Language Lock Date and Start of Voting

Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place.

January 6, 2022

Day of the Vote

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.



The City of Chicago has issued Public Health Order 2021-2 that mandates COVID-19 vaccination in certain indoor places, effective January 3, 2022. These include establishments where food and beverages are served, gyms and fitness venues, and entertainment and recreation venues. Pumping Station: One does not appear to qualify as such a place. However, persons do consume food and beverages in PS:One, and many people spend extended periods of time using PS:One facilities, potentially in proximity to others. Given the extreme risk to health posed by the COVID-19 pandemic, and in particular the recent sharp rise of cases in Chicago, it follows that PS:One should choose to require COVID-19 vaccination when gyms, theaters, and restaurants in the city are mandated to do so.

PS:One is in a unique position in that it has no staff to require compliance. The RFID access control system can serve this purpose. Persons submit proof of vaccination, and a Board-designated person can check this and update the member's record in Wild Apricot. This will enable RFID access. Members must not open the door to admit persons not fully vaccinated. Members are responsible for checking the vaccine status of their guests. For open events, the event host must check vaccine status of non-members.

The City of Chicago allows for medical exemption from vaccination, but in that case requires a COVID test <72 hours old. One possible system for implementing this would be for members with medical exemptions to e-mail their test results to a designated address. Their RFIDs could be kept enabled on an "honor code" basis. The Board, or their designee, could then audit this by generating a report of RFID access by unvaccinated members with medical exemptions, and then correlating this with the e-mailed test results.


This policy, if enacted, takes effect January 17, 2022. Members must provide proof of full COVID-19 vaccination via a method determined by the Board prior to entering the space, and their RFID will be locked until they do so. Members may not bypass this requirement by being admitted by other members. Members are responsible for checking the COVID-19 vaccination status of their guests. For events open to the general public, the member hosting the event must check vaccine cards and must ask anyone to leave who is not vaccinated. Only documented medical exceptions to this policy will be considered, and they must be approved by the DRC.

Language of the Vote

The Membership enacts the following policy:

Effective January 17, 2022, no person eligible for receiving COVID-19 vaccination may enter Pumping Station: One premises unless they are fully vaccinated against COVID-19.

The initial definition of "eligible for receiving COVID-19 vaccination" means any person 5 years of age or older. The initial definition of "fully vaccinated against COVID-19" means that at least 2 weeks have elapsed after taking the second dose of a 2 dose mRNA COVID-19 vaccine (Pfizer-BioNTech or Moderna) or at least 2 weeks have elapsed after taking a single dose COVID-19 vaccine (Johnson & Johnson Jannsen.) These definitions may be updated by majority vote of the Board of Directors based upon CDC and other public health guidance.

Members must provide proof of vaccination via a method approved by the Board of Directors prior to accessing Pumping Station: One premises. Technical controls shall prevent entry of all members who have not provided proof of vaccination.

No person may admit any member to the space who has not provided proof of vaccination via a method approved by the Board of Directors.

The vaccination status of any guests of a member must be checked by the hosting member before entrance is granted.

The vaccination status of non-members attending events open to the general public must be checked by the member hosting the event, and should a non-member fail to present proof of vaccination, that non-member shall be required to exit the premises immediately.

A sign indicating that COVID-19 vaccination is required shall be posted conspicuously at each building entrance.

Persons may request exemption from this policy based on a documented medical reason. The [Dispte Resolution Committee will hear and grant or deny requests for exemption. Persons granted exemption from the vaccination requirement must provide documentation of a negative COVID-19 test administered by a medical professional within 72 hours prior to entering Pumping Station: One premises. The Board of Directors shall designate a mechanism for persons with medical exemptions to submit documentation of testing and shall create a process to enable access to the space for such persons.