Board Meeting Notes 2012-10-30

Board Meeting Minutes
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Meeting start: XX:XX pm

Agenda

Old Business

• Tim
  • Status of money owed by the old landlord? (Steve's letter formally asking for the deposit back)
  • Electric bill paid?

• Patrick
  • Cleaning service status.

• Dan

• Steve Finkleman

• Shawn
  • Has the old maid service tried to charge us?

• Eric

• Steve Farkas
  • Audit
  • finance tracking going forward
  • Tax exemption letter
  • Organisation of the PS:1 banking records
  • Tally of missing money
  • Has the rent been paid?

• Unassigned
  • Change address update.
  • We need to verify the code status of the fire door in the metal shop
  • We need to improve our implementation of the tool certification process.
  • Dust management in the shop
  • inventory and ownership status of old landlord's stuff left on our side.
  • Bill-of-materials for the workshop build-out

New Business

• Financial/membership report
• Donations through the school factory versus directly to us. We got notification of a materiel donation form Kathy on the director list, on 10/18. How are we supposed to track those? Do we need to?
• insurance paperwork/quotes/status (liability, d&o, business property)
• Get Adam Beattie's info about our legal requirements
• Re-codify the by-laws: http://wiki.pumpingstationone.org/Bylaws_cleanup
• Scan our official documents (articles of incorporation, lease, etc.) and organise on dropbox.

Minutes

• • Membership Report -
    • Full Members:
    • Starving Hacker:
    • Friends of PS1:
    • Total:

• Tim

• Patrick

• Dan

• Steve Finkelman

• Steve Farkas

• Shawn

• Eric

• Unassigned

• New business

Meeting End: XX:XX pm