Difference between revisions of "Board Meeting Notes 2012-11-13"

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{{Board Meeting Notes  
 
{{Board Meeting Notes  
| Previous MM-DD-YYYY=11-06-2012
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| Previous YYYY-MM-DD=2012-11-06
 
| Current YY-MM-DD=11-13-2012  
 
| Current YY-MM-DD=11-13-2012  
| Next MM-DD-YYYY=11-19-2012
+
| Next YYYY-MM-DD=2012-11-20
 
  | YYYY=2012}}
 
  | YYYY=2012}}
  
Meeting start: X:XX pm
+
Meeting start: 07:21 pm
  
===Attendance===
+
=== Attendance ===
  
 +
* Tim Saylor
 +
* Shawn Blaszak
 +
* Steve Farkas
 +
* Zlatan Klebisch
  
===Agenda===
+
=== Agenda ===
  
====Old Business====
 
  
====Old Business====
+
==== Old Business ====
  
 
* Tim
 
* Tim
** Status of money owed by the old landlord?  (Steve's letter formally asking for the deposit back)
+
** Status of money owed by the old landlord.
 
** Status/result of motorcycle talk with Jordan.
 
** Status/result of motorcycle talk with Jordan.
  
 
* Patrick
 
* Patrick
** Cleaning service status.
+
** Cleaning service status. (Why is this referenced for both Patrick and Shawn?)
** Plan/status for Power Wheels stuff.
 
 
** Status of process server.
 
** Status of process server.
  
Line 37: Line 39:
  
 
* Eric
 
* Eric
** Status of the Google Drive on the space's domain
+
** Status of the Google Drive on the space's domain: we have to be a 501(c)(3) with updated info in the IRS website to be eligible to get it for free. Since we are working on that... deferred.
  
 
* Steve Farkas
 
* Steve Farkas
Line 45: Line 47:
 
** Organization of the PS:1 banking records
 
** Organization of the PS:1 banking records
 
** Tally of missing money
 
** Tally of missing money
** Electric bill paid?
 
  
 
* Unassigned
 
* Unassigned
Line 57: Line 58:
 
** Lighting in the warehouse area
 
** Lighting in the warehouse area
 
** Status of Jordan's motorcycle?
 
** Status of Jordan's motorcycle?
 +
** We need to announce at the main meeting that members should not buy things without getting it approved first.
  
====New Business====
+
==== New Business ====
  
 
* Financial/membership report
 
* Financial/membership report
* Create a metal area host, Mike Warot is a candidate.
+
* Create a metal area host? Mike Warot is a candidate.
* Chicago Museum Exhibitors Group has asked to have a meeting at PS:One on Thursday, December 6th. Should we?
+
* Chicago Museum Exhibitors Group has asked to have a meeting at PS:One on Thursday, December 6th. Should we?
 +
* invoice from Pete's Heating for the air compressor and thermostat changes.
 +
* Eric: look into how the internet-enabled thermostat works.
 +
* Status of repayments?
 +
* Does Ryan Pierce's request for reimbursement for the draft system require a member vote or should it be handled another way?
  
===Minutes===
+
=== Minutes ===
 +
 
 +
* Discussion has occurred on the director's list about the wording of the letter to the old landlord.
 +
** The wording seems to be finished and it just needs to be delivered.
 +
* The welding area has been progressing.
 +
** we have a welding curtain and lighting is in the process of being installed
 +
** some members have been frustrated at not being able to get certified
 +
** Dan figured he'll be done some time this winter.
 +
* We want to ask the area managers to work on getting
 +
* $1785.00 is the quote from the landlord's guy to fix the lighting in the warehouse.
 +
** we will be looking for alternatives but we do need to pay the guy for working on the hot water heater.
 +
* Shawn gave the financial report
 +
* We are looking at getting Google apps for non-profits as an alternatives but we may have to wait until we have our own 501c3 status
 +
* Steve is still working on auditing our finances but he is making progress
 +
* Area hosts need to identify what kinds of things we need and where it needs to come from.
 +
* We need to do the paperwork to get a tax exemption letter from the state.
 +
* Steve is still waiting for more insurance quotes.
 +
** He is going to have us bound for liability insurance immediately.
 +
* Steve will be giving Tim a copy of the check's he's cashed.
 +
* The board all agreed to create a metal area host.
 +
** Mike has been nominated.
 +
** We will be opening it up for other people to ask to be considered for the position.
 +
* The board agreed that it is ok for the museum group to have their get-together at the space.
 +
* Eric will be looking into how the Internet enabled thermostat works.
 +
* Ryan's request for reimbursement request does need to be a full member vote.
 +
* There has been an issue with a member using tools uncertified, unsafely, and in an inconsiderate manner.
 +
** The board will discuss it with him.
  
 
** Membership Report -
 
** Membership Report -
 
*** Full Members:  
 
*** Full Members:  
 
*** Starving Hacker:  
 
*** Starving Hacker:  
*** Friends of PS1:
+
*** Friends of PS1:  
 
*** Total:
 
*** Total:
  
  
Meeting start: X:XX pm
+
Meeting start: 08:25 pm
 
 
* Shawn will be finding a new maid service
 
* The Power Wheels stuff will be stored in the limbo room indefinitely
 
* Metal Mike will be here at the space to meet with Tony and his guy about fixing the lights in the warehouse area.
 
* Dan and Jeremy have been working on the metal shop/welding area and are installing lighting.
 
* Eric has not yet set up a Google drive account
 
* Steve is unsure if the audit will be done by next week but is working towards it.
 
* Tim has started a calendar to track our recurring payments and preventative maintenance
 
* Rhys will be setting up Google Docs as a potential alternative to the Wiki.
 
* Steve Farkas got quotes for insurance:
 
** General Liability: $500 per year
 
** D&O: $750 per year
 
** Property Replacement Insurance: $3500 per year
 
*** The broker is looking for better rates
 
*** The stuff that people have loaned to the space has caused it to be such a high rate.
 
*** Steve has called the insurance agency that Ryan Pierce suggested in order to get an alternate quote.
 
*** Steve has not yet contacted the agency recommended by The School Factory
 
* Tim spoke with someone from The School Factory about putting a donation button on the web site.
 
** the board seems interested in doing so.
 
* The board discussed whether, or not, a teacher can remove someone from their class.
 
** For non-member class members, the teacher is responsible for hosting them in the space so they can tell them to leave the space.
 
** For class members who are members of the space, the teacher can tell them to leave but the member isn't required to leave the room.  If they don't leave the room, the teacher can use the process of the Safe Space Amendment to resolve the issue.
 
* There was an area manager meeting before the meeting.
 
* Next week, we need to announce at the main meeting that members should not buy things without getting it approved first.
 

Latest revision as of 12:54, 29 March 2014


Board Meeting Minutes
<< Board Meeting Notes 2012-11-06 2012 Board Meetings Board Meeting Notes 2012-11-20 >>

Meeting start: 07:21 pm

Attendance

  • Tim Saylor
  • Shawn Blaszak
  • Steve Farkas
  • Zlatan Klebisch

Agenda

Old Business

  • Tim
    • Status of money owed by the old landlord.
    • Status/result of motorcycle talk with Jordan.
  • Patrick
    • Cleaning service status. (Why is this referenced for both Patrick and Shawn?)
    • Status of process server.
  • Dan
    • Welding area status
    • Status of letter to Tony about getting the lighting in the warehouse fixed.
  • Steve Finkleman


  • Shawn
    • Has the old maid service tried to charge us?
    • Find a new maid service
  • Eric
    • Status of the Google Drive on the space's domain: we have to be a 501(c)(3) with updated info in the IRS website to be eligible to get it for free. Since we are working on that... deferred.
  • Steve Farkas
    • Audit status
    • finance tracking going forward
    • Tax exemption letter
    • Organization of the PS:1 banking records
    • Tally of missing money
  • Unassigned
    • Change address update.
    • We need to verify the code status of the fire door in the metal shop
    • We need to improve our implementation of the tool certification process.
    • inventory and ownership status of old landlord's stuff left on our side.
    • Bill-of-materials for the workshop build-out
    • Status of bylaw re-codification; scanning/drop-boxing of official PS:1 documents; and getting copies of those documents to the lawyers
    • Insurance status
    • Lighting in the warehouse area
    • Status of Jordan's motorcycle?
    • We need to announce at the main meeting that members should not buy things without getting it approved first.

New Business

  • Financial/membership report
  • Create a metal area host? Mike Warot is a candidate.
  • Chicago Museum Exhibitors Group has asked to have a meeting at PS:One on Thursday, December 6th. Should we?
  • invoice from Pete's Heating for the air compressor and thermostat changes.
  • Eric: look into how the internet-enabled thermostat works.
  • Status of repayments?
  • Does Ryan Pierce's request for reimbursement for the draft system require a member vote or should it be handled another way?

Minutes

  • Discussion has occurred on the director's list about the wording of the letter to the old landlord.
    • The wording seems to be finished and it just needs to be delivered.
  • The welding area has been progressing.
    • we have a welding curtain and lighting is in the process of being installed
    • some members have been frustrated at not being able to get certified
    • Dan figured he'll be done some time this winter.
  • We want to ask the area managers to work on getting
  • $1785.00 is the quote from the landlord's guy to fix the lighting in the warehouse.
    • we will be looking for alternatives but we do need to pay the guy for working on the hot water heater.
  • Shawn gave the financial report
  • We are looking at getting Google apps for non-profits as an alternatives but we may have to wait until we have our own 501c3 status
  • Steve is still working on auditing our finances but he is making progress
  • Area hosts need to identify what kinds of things we need and where it needs to come from.
  • We need to do the paperwork to get a tax exemption letter from the state.
  • Steve is still waiting for more insurance quotes.
    • He is going to have us bound for liability insurance immediately.
  • Steve will be giving Tim a copy of the check's he's cashed.
  • The board all agreed to create a metal area host.
    • Mike has been nominated.
    • We will be opening it up for other people to ask to be considered for the position.
  • The board agreed that it is ok for the museum group to have their get-together at the space.
  • Eric will be looking into how the Internet enabled thermostat works.
  • Ryan's request for reimbursement request does need to be a full member vote.
  • There has been an issue with a member using tools uncertified, unsafely, and in an inconsiderate manner.
    • The board will discuss it with him.
    • Membership Report -
      • Full Members:
      • Starving Hacker:
      • Friends of PS1:
      • Total:


Meeting start: 08:25 pm