Board Meeting Notes 2012-12-18

Board Meeting Minutes
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Meeting start:

Attendance

• Tim Saylor
• Patrick Callahan
• Shawn Blaszak
• Steve Farkas
• Zlatan K
• Eric Stein

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check the [email protected] inbox weekly.

Old Business

• Audit status (Indiana Steve)
• Status of repayments (Indiana Steve)
• New historical books (Indiana Steve)
• Bylaw re-codification status (Tim)
• Lighting in the warehouse area (Dan)
• Find a new maid service (Shawn)
• Status of checking the checks and Paypal for a membership tally (Steve and Tim)
• Issue a new check for Will's work on the laser cutting job. Did the check get delivered? (Indiana Steve)
• Annual report and change of registered agent (Tim)
• Chuhak & Tecson free seminar on being a member of a board of directors and official responsibilities. (Shawn)
• Status of money owed by the old landlord. (Tim)

New Business

• Check the fiancial credentials in outright
• Verify all recent reimbursements.
• Did we pay our atmosphere bill?
• Kevin Grant would like a donation letter for the fridge. Do we have to go through School Factory for that, and what value does it have? It's the one that we serve beer out of.
• Pete's heating bill

Backburner

• Change our address everywhere
• inventory and ownership status of old landlord's stuff left on our side.
• Check in with Area hosts about their ideas for the tool certification process at their next meeting. (Tim)
• information fragmentation (wiki, gdocs, calendars, dropbox, mailing lists)
• move the annual meeting to december in the bylaws.

Minutes

• No new status on the bylaws re-write
• Dan hasn't been able to work on lighting recently but has talked to Shawn and Steve
  • Dan suggested going with Metal Halide bulbs.
  • Jeff gets a really good discount on the metal halide fixtures and bulbs.
• Shawn has been having problems getting a response from the potential cleaning service.
  • Tim will ask Hailey about her lead
  • Steve will look into his lead
• Will got his check for the laser cutter work
• Tim has confirmed that having the lawfirm be our registered agent is free. The board has agreed to do this.
• Shawn will double-check with Adam about the training about being a board member.
• Steve will try to update the contact e-mail info for outright.com
• We have paid out ISP bill
• Kevin Grant is already working with School Factory to get a tax deduction for the fridge.
• The board verified the bank statements and Steve handed out the financial statement for November
• Steve gave the financial report

• • Membership Report -
    • Full Members: 60
    • Starving Hacker: 89
    • Friends of PS1: 1
    • Total: 150

Meeting end: