Board Meeting Notes 2013-01-08

Board Meeting Minutes
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Meeting start: 07:15 pm

Attendance

• Tim Saylor
• Shawn Blaszak
• Steve Farkas
• Eric Stein
• Dan Meyers

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check the [email protected] inbox weekly.

Old Business

• Audit status (Indiana Steve)
• Status of repayments (Indiana Steve)
• New historical books (Indiana Steve)
• Bylaw re-codification status (Tim)
• Lighting in the warehouse area (Dan)
• Find a new maid service (Shawn)
• Status of checking the checks and Paypal for a membership tally (Steve and Tim)
• Issue a new check for Will's work on the laser cutting job. Did the check get delivered? (Indiana Steve)
• Annual report and change of registered agent (Tim)
• Chuhak & Tecson free seminar on being a member of a board of directors and official responsibilities. (Shawn)
• Status of money owed by the old landlord. (Tim)

New Business

• Verify all recent reimbursements.
• Did we pay our atmosphere bill?

Backburner

• Change our address everywhere
• inventory and ownership status of old landlord's stuff left on our side.
• Check in with Area hosts about their ideas for the tool certification process at their next meeting. (Tim)
• information fragmentation (wiki, gdocs, calendars, dropbox, mailing lists)
• move the annual meeting to december in the bylaws.

Minutes

• The board read the mail.
• Steve handed out the year's financial statement.
• The financial audit is progressing but isn't finished yet.
• The space now has around six months of expenses worth of financial buffer.
• Tim has spoken with Lawyers from the Creative Arts and they have said that they should be able to find a lawfirm to help us re-write/audit our bylaws for free.
• We are putting the search for a maid service on the back-burner.
• The process for checking our membership count has been finalized for now.
• Will has been paid for the laser cutter work he did.
• The annual report has been filed with the state.
• We have not yet changed our legal contact info with the state to the lawfirm.
• No update on the money owed by the old landlord.
• Things the next board might want to deal with:
  • Dan believes we should invite Ishmael back to the space if he resolves everything outstanding.
  • Sue the landlord
  • Maid service
  • Lighting in the warehouse
  • Expand the electrical system in the warehouse
  • kitchen build-out
  • improve our safety equipment
  • rewiring the thermostats
  • business cards and stickers for the space
  • update the address for the space everywhere (List of places here: https://atrium.schoolfactory.org/ps1/node/104580)
  • yearly budget

• • • Membership Report -
    • Full Members:
    • Starving Hacker:
    • Friends of PS1:
    • Total: 150

Meeting end: 08:XX pm