Board Meeting Notes 2013-05-07

Board Meeting Minutes
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Meeting start: 7:08

Attendance

Board Members

• Josh
• Hailey
• Farkas
• Adam
• Ed
• Eric
• Jesse

Other Members

• shawn
• james longfield
• jim burke
• avner

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check the [email protected] inbox weekly.
• Review Trello board, report progress made.
• new business
• old business
• The area host meeting is happening at 9PM. All board members are welcome to attend if they wish.

New Business

• Board vote to pay to put a handicapped handrail in one of the bathrooms (safety equipment). Up to $50.
• Reimbursing Jarrod Wolf 79.99 for a Konica black cartridge for the printer. He has not yet supplied a receipt as of 5/4/2013.
• Rent not paid this month? Was this addressed?
• Reimbursing Eric Stein $81.86 for mopping supplies from Home Depot.
• Party supplies receipts? Bry bought a lot of things out of pocket. Receipts for that and Eric's purchases at HD are in the safe.
• Do we want a bunch of non-functioning stuff from ThinkGeek that Anne apparently requested when she was president?

Old Business

• Audit status/ Status of repayments / New historical books (Indiana Steve)
• Get all of the tax returns from School Factory (Steve)
• Electrician to fix not-up-to-code issues. How much can we spend on this? It's (in Eric's opinion) a pre-requisite to doing shop improvements including putting up walls for specific areas. Eric can negotiate with the electrician, bring quote back to the board.
  • Board generally approves this. Eric will come back with proper quote (Eric). He's working on the TODO list at 3519 Electrical Work.

Backburner

• Status of money owed by the old landlord. (Tim). We are having our lawyers work on the bylaws first.
• move the annual meeting to december in the bylaws.
• Go over the "Things the next board should deal with" list from the meeting of the 15th, it has a lot of stuff we have to be aware of.

Minutes

• read mail
• steve went over financial report
• rent problem - when we had changeover to allow hailey and bry on account, the banker shut down steve's ability to send ACH's
• went over trello board
  • waiver - no progress
  • josh in talks for free new server
  • no credit report
  • no complaints for complaints emai
  • amazon payments- james carlson proper credentials to allow us to use amazon payments
  • Sacha is still having trouble contacting person who has our meetup group
  • Jesse has gotten Kathy Whistler to help her crafting the safe space proposal
  • pitchfork fees from last year- steve still working on it with school factory
  • board voted unanimously to reimburse john and james for changing doorknobs in interior space
  • liability insurance- eric will talk to lawyer and go over our liability insurance vs bylaws and see if we're covered
  • pagely billing- fixed
• board votes unanimously to buy and install one handicap bathroom rail
• board votes unanimously to purchase several packages of paper and three toners for the minolta printer
• board votes unanimously to purchase 150 learn to solder badges for $300
• board votes unanimously to reimburse Eric $81.86 for mopping supplies
• eric and bry fight about how she stored cash from party and receipts, bry and steve will deal with it later
• audit status- no progress
• tax returns will be made available on may 9th and then will be shared with board
• eric is working on electrician's list
• money owed by old landlord- tim has files for eric to help make case for suing
• moving annual meeting
  • best idea would be to hold elections in november and have the new board members start their terms on January 1st
    • the secretary of state paperwork we have to file, needs to know the acting boards members as of Jan 1st, this is why this is always a problem for us, because we have to go change it later
    • this would solve this problem

• Membership Report -
  • Full Members: 72
  • Starving Hacker: 138
  • Friends of PS1: 2
  • Total: 212

Meeting end: 7:54