Difference between revisions of "Board Meeting Notes 2013-05-21"

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{{Board Meeting Notes
 
{{Board Meeting Notes
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| Previous MM-DD-YYYY=05-14-2013
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| Previous YYYY-MM-DD=2013-05-14
 
| Current YY-MM-DD=05-21-2013
 
| Current YY-MM-DD=05-21-2013
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| Next MM-DD-YYYY=05-28-2013
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| Next YYYY-MM-DD=2013-05-28
 
| YYYY=2013}}
 
| YYYY=2013}}
  
−
Meeting start: 7:XX
+
Meeting start: 7:05
  
 
=== Attendance ===
 
=== Attendance ===
 
'''Board Members'''
 
'''Board Members'''
−
 
+
* Eric
−
*  
+
* Bry
 +
* Adam
 +
* Hailey
 +
* Josh
 +
* Jesse
 +
* Ed
 +
* Steve arrived at 7:35
  
 
'''Other Members'''
 
'''Other Members'''
−
*  
+
* meeting held in craft area- many members coming in and out
  
 
=== Agenda ===
 
=== Agenda ===
Line 32: Line 38:
 
==== Old Business ====
 
==== Old Business ====
  
−
* Audit status/ Status of repayments / New historical books ('''Indiana Steve''')
+
* Audit status/ Status of repayments / New historical books ('''Indiana Steve''')
 
* Get all of the tax returns from School Factory ('''Steve''')
 
* Get all of the tax returns from School Factory ('''Steve''')
−
* Electrician to fix not-up-to-code issues. How much can we spend on this? It's (in '''Eric''''s opinion) a pre-requisite to doing shop improvements including putting up walls for specific areas. '''Eric''' can negotiate with the electrician, bring quote back to the board.
 
−
** Board generally approves this. Eric will come back with proper quote ('''Eric'''). He's working on the TODO list at [[3519 Electrical Work]].
 
  
 
==== Backburner ====
 
==== Backburner ====
Line 43: Line 47:
  
 
==== Minutes ====
 
==== Minutes ====
−
* cameras - eric still working on it
 
−
* SSA- jesse will begin work on it again after saturday
 
−
* liability insurance review- waiting on bylaws to be finished
 
−
* job board - hailey will get quote on moulding
 
−
* josh is migrating wiki
 
−
* hef getting api key- how can this be done
 
−
** Present board voted unanimously to pay monthly fee to add another user for the API key project
 
−
* Rhys's suspension is over, probation is not over - we may discuss in the future to allow infrastructure access
 
−
* Will volunteered to rally the troops to organize kitchen build
 
−
* Grant writer gave us advice - most of the grants we would be most interested have passed deadlines
 
−
** creative place-making
 
−
** most of the grants are focusing on arts/teaching(particularly children)/
 
−
** capital improvement for the purpose of teaching
 
−
** he recommends matching grants- we would have to do outreach to our members and community at large (can not include our membership fees) works better with new people than with people who already give us money
 
−
** set up programs that we want to have, get text on those, group target, budget
 
−
** formal letter that introduces us to organizations offering grants
 
−
** he can help with writing grants and coming up with text when given raw info, designing the fundraising campaign and making sure the reporting after the grant is recorded properly
 
−
*Board moves downstairs and closes meeting to public.  Discusses payment status of member.
 
  
 +
* Opened mail
 +
* Eric is adding general members to trello
 +
* Eric the grant writer emailed adam and eric- they haven't done anything with it yet
 +
* no progress on sec of state paperwork
 +
* cleaning committee has put cleaning caddies in each of the areas
 +
** needs to figure out how to handle regular cleaning schedule
 +
* nothing has come to complaints@ email
 +
* building electrical probs-
 +
** looks like we can fix the lounge probs we can fix ourselves,
 +
** eric will get a quote from the electrician on him being a foreman, which can oversee members doing the work(this will be much cheaper but requires people to actually show up)
 +
** quote should come in the next week
 +
* no progress on meetup group
 +
* eric still deciding on which motion jpeg camera to get
 +
* printing signs
 +
* setting up paid job board - hailey pricing moulding
 +
* eric working on getting financial info to lawyers
 +
* updating ssa- no progress this week
 +
* eric checked AC on roof last week- one of the wires is frayed open and messed up-
 +
** we will try to have the same people who worked on it last time- eric will ask steve and Patrick for contact info
 +
* Everyone is fine with the idea of Locktoberfest being on Oct 12th, Hailey will tell TOOOL
 +
* We are thinking of appointing an area host for the kitchen before the kitchen exists, so that there will be someone to helm the project and get it done. We decided to wait on this until after the kitchen build meeting being held next week. Then we will probably open up applications for the position.
 +
* We're all about halfway done with going through the bylaw edits
 +
* Eric has all the suing the old landlord help.
 +
* long discussion on how to use members points- no decision
 +
* laser cutter from Hoffman Estates- how are we going to pay for it
 +
** should we do internal fundraising
  
 
* Membership Report -
 
* Membership Report -
−
** Full Members:  
+
** Full Members: 72
−
** Starving Hacker:  
+
** Starving Hacker: 137
−
** Friends of PS1:  
+
** Friends of PS1: 2
−
** Total:  
+
** Total: 211
  
−
Meeting end: 8:XX
+
Meeting end: 8:01

Latest revision as of 18:58, 29 March 2014


Board Meeting Minutes
<< Board Meeting Notes 2013-05-14 2013 Board Meetings Board Meeting Notes 2013-05-28 >>

Meeting start: 7:05

Attendance

Board Members

  • Eric
  • Bry
  • Adam
  • Hailey
  • Josh
  • Jesse
  • Ed
  • Steve arrived at 7:35

Other Members

  • meeting held in craft area- many members coming in and out

Agenda

  • read mail
  • Financial/membership report
  • Review the paypal and banking transactions.
  • Check the [email protected] inbox weekly.
  • Review Trello board, report progress made.
  • new business
  • old business


New Business

  • TOOOL wants permission to host another Locktoberfest this year Oct 12th
  • Kitchen area host - Could choosing one now help speed the kitchen creation process?

Old Business

  • Audit status/ Status of repayments / New historical books (Indiana Steve)
  • Get all of the tax returns from School Factory (Steve)

Backburner

  • Status of money owed by the old landlord. (Tim). We are having our lawyers work on the bylaws first.
  • move the annual meeting to december in the bylaws.
  • Go over the "Things the next board should deal with" list from the meeting of the 15th, it has a lot of stuff we have to be aware of.

Minutes

  • Opened mail
  • Eric is adding general members to trello
  • Eric the grant writer emailed adam and eric- they haven't done anything with it yet
  • no progress on sec of state paperwork
  • cleaning committee has put cleaning caddies in each of the areas
    • needs to figure out how to handle regular cleaning schedule
  • nothing has come to complaints@ email
  • building electrical probs-
    • looks like we can fix the lounge probs we can fix ourselves,
    • eric will get a quote from the electrician on him being a foreman, which can oversee members doing the work(this will be much cheaper but requires people to actually show up)
    • quote should come in the next week
  • no progress on meetup group
  • eric still deciding on which motion jpeg camera to get
  • printing signs
  • setting up paid job board - hailey pricing moulding
  • eric working on getting financial info to lawyers
  • updating ssa- no progress this week
  • eric checked AC on roof last week- one of the wires is frayed open and messed up-
    • we will try to have the same people who worked on it last time- eric will ask steve and Patrick for contact info
  • Everyone is fine with the idea of Locktoberfest being on Oct 12th, Hailey will tell TOOOL
  • We are thinking of appointing an area host for the kitchen before the kitchen exists, so that there will be someone to helm the project and get it done. We decided to wait on this until after the kitchen build meeting being held next week. Then we will probably open up applications for the position.
  • We're all about halfway done with going through the bylaw edits
  • Eric has all the suing the old landlord help.
  • long discussion on how to use members points- no decision
  • laser cutter from Hoffman Estates- how are we going to pay for it
    • should we do internal fundraising
  • Membership Report -
    • Full Members: 72
    • Starving Hacker: 137
    • Friends of PS1: 2
    • Total: 211

Meeting end: 8:01

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