Board Meeting Notes 2013-10-22

Board Meeting Minutes
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Meeting start: 7:11pm

Attendance

Board Members

• Eric
• Bry
• Hailey
• Josh
• Ed
• Farkas
• Adam

Other Members

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check the [email protected] inbox weekly.
• Member leaving reason report
• Review Trello board, report progress made.
• review [email protected]
• new business
• old business

New Business

• Board vote: $100 for fire extinguisher brackets. https://trello.com/c/KjVOYodR/53-fire-extinguishers
• Should we up our garbage pickup to 3x a week? MWF? How much would that cost? We have an issue where we can't throw things out as fast as we want to, which is making a mess.
• do we need to reassert the existence of the area hosts after the Area Hosts and Volunteer Positions Vote passing last week?
• use volunteer positions vote to create volunteer positions?
• Did the soul binding agreement for tucker get written yet?
• Trello Done
  • Research Albert Decker leaving reasons
  • Beagle Bone Challenge Winning Prize
  • Report from ps1 systems working group on automatic systems for billing/access.
  • Give Kevin Caughlin member point for code compliance work.
• Trello To-Do
  • Equipment loan agreement
  • Create and send out language for our last member banning to mailing list.
  • Tool cage area host applications
  • Write soul binding agreement for Tucker
• Trello Doing
  • Get accounting software and use it
  • Limited amount cards with names for area hosts, up to their budget limits
  • fix address on liability waiver, other problems with liability waiver
  • Audit status/ Status of repayments / New historical books
  • Special projects queue wiki
  • Flourish wrapup paperwork for donation from Flourish 2013
  • Liability Insurance review with Goldstein et. al.
  • Fix Amazon Payments
  • Get building electrical systems to a good state
  • Corporate Filings
  • haskai llc can't be registered at our address

Backburner

• Status of money owed by the old landlord. (Eric). We are working on sending information to a separate attorney.

Minutes

• read mail
  • more haskei LLC stuff -- lots and lots of stuff
  • chase junk mail
  • various other junk mail
• steve went over financial report
• we have over 260 members and we are at 20% lady folk for the 1st time ever, or at least in a long time
• membership leaving reports
  • joined just for equipment- didn't like that our stuff wasn't reliable
  • all the others were financial reasons

• Trello Done
  • Research Albert Decker leaving reasons
    • Bry hasn't gotten a response
  • Beagle Bone Challenge Winning Prize
  • Report from ps1 systems working group on automatic systems for billing/access.
  • Give Kevin Caughlin member point for code compliance work.
• Trello To-Do
  • Equipment loan agreement
    • no progress
  • Create and send out language for our last member banning to mailing list.
  • Tool cage area host applications
    • waiting on seeing what Geoffrey thinks about it
  • Write soul binding agreement for Tuckerc
    • Josh wants it explicitly said that it must say it's $4,000 or under and we are not liable for any payment above that because only $4,000 was approved by membership
• Trello Doing
  • Get accounting software and use it
    • we're starting to use it- integration is slow- steve has enlisted people to help- britanny and someone who is a bookeeper
  • Limited amount cards with names for area hosts, up to their budget limits
    • No progress
  • fix address on liability waiver, other problems with liability waiver
    • no progress
  • Audit status/ Status of repayments / New historical books
  • Special projects queue wiki
  • Flourish wrapup paperwork for donation from Flourish 2013
  • Liability Insurance review with Goldstein et. al.
  • Fix Amazon Payments
    • no progress
  • Get building electrical systems to a good state
    • some progress both eric and michael skilton have been working on it
  • Corporate Filings
  • haskai llc can't be registered at our address

votes

• present board votes unanimously to purchase a shredder for the space, or reimburse steve for the purchase of a shredder up to $40 in price
• present board votes unanimously to spend up to $100 or reimburse whoever spends up to $100 for purchasing brackets for all the fire extinguishers in the face
• Membership Report -
  • Full Members: 85
  • Starving Hacker: 181
  • Friends of PS1: 1
  • Total: 267

Meeting end: 7:47