Board Meeting Notes 2013-12-17

Board Meeting Minutes
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Meeting start: 7:08 pm

Attendance

Board Members

• Eric
• Farkas
• Ed
• Hailey
• Bry

Other Members

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check the [email protected] inbox weekly.
• Member leaving reason report
• Review Trello board, report progress made.
• review [email protected]
• check talk page for board meeting notes, see if any discussion on the agenda took place
• new business
• old business
• go over Trello

Trello things

New Business

• Board vote: Change dues to be a bit more if you aren't using scheduled payments. This isn't a solidly figured out thing yet. Discuss.

Old Business

• Electric bill due 12/2, Farkas should have the info he needs from Eric by the time of the meeting
• Monica now scans
• Getting SSL encrypted logins for the blog.
  • It would be a very bad idea to do domain logins for the Wordpress blog unless we are able to keep end to end encryption of username/password data. From what I gather, we would need to upgrade to a business account with Paigly (PS:1's hosted Wordpress vendor) in order to get this. I'd like a final yes or no on whether or not this is a route we want to go, and to either have this happen or get permission/access to make this happen. --Hef (talk) 13:13, 10 November 2013 (CST)
  • This has been on the todo list for three weeks. Let's make sure we actually get to this. --Bry (talk) 00:42, 30 November 2013 (CST)

Minutes

• we got an insurance bill
• steve went over financial report
• we went over membership totals, gender ratios
• we need to pay Anna for electronics for $900 she spent out of electronics budget- writing her a check tonight
• member leaving report
  • moving
  • not actually leaving, just paying paypal manually
• Trello financial things currently being worked on
  • paypal transactions
  • get budgets into quickbooks
  • create 2014 budget
• meetup
• Trello Ideas
  • Fix Amazon Payments -
  • Update Safe Space Agreement draft considering our comments and revision ideas -
  • follow up with Eric the grant writer? -
  • print sign and scan a new copy of secondary engagement letter from MWE (see mail RE: manufacturing establishment licensing) in eric's inbox -
  • Get 3 more RXS-3211 cameras or other superior Motion-JPEG capable cameras, install them. -
  • Acting on 501c3 -
  • Set up a paid job board. -
  • make a trello archiver (if we end up using this) -
  • Maybe get our money back from Chuhak and Tecson? -
  • audit ps1 member list and remove non-members from the list. -
  • post a sign by the thermostat and on the wiki requesting that people knock on the fire door to abbey in the loading dock for help with the heat. -
  • safety and stuff, read https://atrium.schoolfactory.org/spacefed/node/107867 -
  • Change our address everywhere (List of places here: https://atrium.schoolfactory.org/ps1/node/104580) -
  • inventory and ownership status of old landlord's stuff left on our side. -
  • Dwolla as a payment option? Some people hate paypal enough to not join. Don't do this if you can't set up a subscription in it. -
  • Address corporations using us as a cheap tool shop for their employees -
  • Macro in zoho to tell people they have points. -
  • Reimbursement forms? -
  • Training for how the law currently affects nonprofits for new boards? -
  • Audit shelf registry to affirm full member status -
  • 2 more picture frames for area host pictures -
  • Get pictures done for rest of area hosts -
  • Discuss: how should reimbursements for hackerspace projects work? -
  • leader board of existing member points - publically viewable -
  • Think about charging more for manual payments to offset the work. -
  • Think about safe for soda fund. -
  • Trademark PS1 -
• Trello To Do
  • Equipment loan agreement -
  • Tool cage area host applications -
  • Spend up to $100 on fire extinguisher mounting stuff -
  • Switch to Comcast for ISP -
  • Think about putting a hint about member points when people leave for financial reasons -
  • Sue the old landlord -
  • Non-paypal people tracked correctly in Zoho? -
  • Contact Insurer about additional insured for landlord -
  • Approve $122.08 for shelves for safe -
  • Bry proposes to give 2 member points each for Tucker, Z, and Bart for the mill -
  • Reactivate paypal membership of [email protected] -
  • Fix join page "for other people" information -
• Trello Doing
  • Work out meetup theft -
  • Who is deputizing the tidyspace helpers? -
  • Limited amount cards with names for area hosts, up to their budget limits -
  • Address the fact that we have a big expensive mill now and the insurance company doesn't know that -
  • fix address on liability waiver, other problems with liability waiver -
  • Solving the "I need to give steve this receipt, but where is he?" issue -
  • Flourish wrapup paperwork for donation from Flourish 2013 -
  • Liability Insurance review with Goldstein et. al -
  • Get building electrical systems to a good state -
  • Corporate Filings -
• Trello Financials
  • Get accounting software and use it -
  • Get paypal transactions into QB -
  • Categorize 2013 transactions in QB -
  • Get budgets into QB -
  • Categorize historical transactions in QB -
  • Audit status/ Status of repayments / New historical books -
  • Create 2014 budget -
• Trello Done

votes

Membership Report

• full members: 93
• starving hackers: 191
• friend:1
• total: 284

Meeting end: ??