Board Meeting Notes 2014-01-07

Board Meeting Minutes
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Meeting start: 7:20 pm

Attendance

Board Members

• Eric
• Josh
• Bry
• Hailey (teleconferencing)
• Farkas (teleconferencing)

Other Members

• Everett
• Derek
• Hef

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check the [email protected] inbox weekly.
• Member leaving reason report
• Review Trello board, report progress made.
• review [email protected]
• check talk page for board meeting notes, see if any discussion on the agenda took place
• new business
• old business
• go over Trello

Trello things

New Business

• Board vote: Change dues to be a bit more if you aren't using scheduled payments. This isn't a solidly figured out thing yet. Discuss.

Old Business

• Electric bill due 12/2, Farkas should have the info he needs from Eric by the time of the meeting
• Monica now scans
• Getting SSL encrypted logins for the blog.
  • It would be a very bad idea to do domain logins for the Wordpress blog unless we are able to keep end to end encryption of username/password data. From what I gather, we would need to upgrade to a business account with Paigly (PS:1's hosted Wordpress vendor) in order to get this. I'd like a final yes or no on whether or not this is a route we want to go, and to either have this happen or get permission/access to make this happen. --Hef (talk) 13:13, 10 November 2013 (CST)
  • This has been on the todo list for three weeks. Let's make sure we actually get to this. --Bry (talk) 00:42, 30 November 2013 (CST)
  • Josh will be working on this tonight (1/7/14).

Minutes

• Agenda
  • read mail
    • Got a letter from TA Cummings. Is a certificate of insurance for liquor. Farkas will email insurance and ask if property and general insurance coming. (Farkas)
    • One is an invoice from TA Cummings.
  • Financial/membership report.
    • Steve went over financial and membership report.
  • Review the paypal and banking transactions.
    • Steve went over paypal and banking transactions.
  • Check the [email protected] inbox weekly.
    • Nothing.
  • Member leaving reason report
    • Mostly the typical reasons (money, moving, etc).
    • One was a problem getting certified in the woodshop.
  • review [email protected]
  • check talk page for board meeting notes, see if any discussion on the agenda took place
  • new business
  • old business

• Trello To Do
  • Equipment loan agreement - Need to review documentn from Ed.
  • Tool cage area host applications - Defer to next week, so that we can talk in person. Hailey will send out application deadline. (Hailey)
  • Spend up to $100 on fire extinguisher mounting stuff - no progress.
  • Sue the old landlord - no progress.
  • Non-paypal people tracked correctly in Zoho? - no progress. We should get Steve off of this task.
  • Fix join page "for other people" information - We need information on how to buy memberships for other people on our join page.
  • Talk to chris knight about employee - Chris Knight is not responding to Bry's email inquiry about needing emails from people he bought memberships for. Forwarded thread to Toba to take care of. (Toba)
  • Anna's reimbursements for 2013 - Anna is not here this week and we will be reimbursing her next week.
• Trello Doing
  • Work out meetup theft - Will email Ish again. (Toba)
  • Limited amount cards with names for area hosts, up to their budget limits - no progress
  • fix address on liability waiver, other problems with liability waiver - no progress
  • Approve $122.08 for shelves for safe - Steve will send Bry the money tonight. (Farkas)
  • Solving the "I need to give steve this receipt, but where is he?" issue - Scanner is set up. Still needs physical or virtual documentation. Bry sent 3 documents, but steve only received one.
  • Contact Insurer about additional insured for landlord - in progress. Landlord should certificate of insurance. Need to confirm with landlord. Farkas will email Dan. (Farkas)
  • Flourish wrapup paperwork for donation from Flourish 2013 - no progress. Toba will send Bry TIN.
  • Liability Insurance review with Goldstein et. al - Ed sent out a document.
  • Get building electrical systems to a good state - Toba will be transitioning this from himself in preparation for leaving the board. He will be entering items from his brain into the wiki page. (Toba)
  • Corporate Filings - no progress. Dependent upon trello financials.
• Trello Financials
  • All transactions in for 2013, need to classify transactions for board votes. Will then work on budget. Then, work on historical transactions.
• Trello Done
  • Annual report 2013 - Done, but need to reimburse Bry $36.25.
  • Address the fact that we have a big expensive mill now and the insurance company doesn't know that - Done, and will be getting an invoice for $53.
  • Reactivate paypal membership of [email protected] - Done, archived.
  • Bry proposes to give 2 member points each for Tucker, Z, and Bart for the mill - Done, archived.
  • [email protected] - Barton Dring - not in zoho - Done, archived.
  • give jerry ac circuits point - Done, archived.
  • Who is deputizing the tidyspace helpers? - Done, archived.

votes

• Voted to reimburse Bry $36.25 for filing the annual report. All present board members voted yes.
• Voted to delegate signing Comcast contract to Eric. All present board members voted yes.

Membership Report

• full members: 97
• starving hackers: 190
• friend: 1
• total: 288

Meeting end: 8:12pm