Difference between revisions of "Board Meeting Notes 2014-01-14"

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'''* Trello Ideas'''  
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''' Trello Ideas'''  
 
** Fix Amazon Payments -   
 
** Fix Amazon Payments -   
 
** Update Safe Space Agreement draft considering our comments and revision ideas -   
 
** Update Safe Space Agreement draft considering our comments and revision ideas -   
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** Trademark PS1 -   
 
** Trademark PS1 -   
 
** Think about putting a hint about member points when people leave for financial reasons -   
 
** Think about putting a hint about member points when people leave for financial reasons -   
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'''
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−
* Trello To Do'''  
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''' Trello To Do'''  
 
** Equipment loan agreement -   
 
** Equipment loan agreement -   
 
** tool care area host - applications and choose host -   
 
** tool care area host - applications and choose host -   
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** Oddly timed ComEd payment -   
 
** Oddly timed ComEd payment -   
  
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'''* Trello Doing'''  
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''' Trello Doing'''  
 +
 
 
** Work out meetup theft -   
 
** Work out meetup theft -   
 
** Limited amount cards with names for area hosts, up to their budget limits -   
 
** Limited amount cards with names for area hosts, up to their budget limits -   
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** Corporate Filings -   
 
** Corporate Filings -   
  
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'''* Trello Financials'''  
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'''Trello Financials'''  
 
** Get accounting software and use it -   
 
** Get accounting software and use it -   
 
** Get paypal transactions into QB -   
 
** Get paypal transactions into QB -   
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** Create 2014 budget -   
 
** Create 2014 budget -   
  
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'''* Trello Done'''  
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'''Trello Done'''  
 
** reimburse bry $36.25 for filing fees for annual report -   
 
** reimburse bry $36.25 for filing fees for annual report -   
 
** Get budgets into QB -   
 
** Get budgets into QB -   

Revision as of 00:42, 15 January 2014


Board Meeting Minutes
<< [[Board Meeting Notes {{{Previous YYYY-MM-DD}}}]] 2014 Board Meetings [[Board Meeting Notes {{{Next YYYY-MM-DD}}}]] >>


Meeting start: 7:xx pm

Attendance

Board Members


Other Members


Agenda

  • read mail
  • Financial/membership report
  • Review the paypal and banking transactions.
  • Check the [email protected] inbox weekly.
  • Member leaving reason report
  • Review Trello board, report progress made.
  • review [email protected]
  • check talk page for board meeting notes, see if any discussion on the agenda took place
  • new business
  • old business
  • go over Trello

Trello things

New Business

  • Board vote: Change dues to be a bit more if you aren't using scheduled payments. This isn't a solidly figured out thing yet. Discuss.

Old Business

  • Electric bill due 12/2, Farkas should have the info he needs from Eric by the time of the meeting
  • Monica now scans
  • Getting SSL encrypted logins for the blog.
    • It would be a very bad idea to do domain logins for the Wordpress blog unless we are able to keep end to end encryption of username/password data. From what I gather, we would need to upgrade to a business account with Paigly (PS:1's hosted Wordpress vendor) in order to get this. I'd like a final yes or no on whether or not this is a route we want to go, and to either have this happen or get permission/access to make this happen. --Hef (talk) 13:13, 10 November 2013 (CST)
    • This has been on the todo list for three weeks. Let's make sure we actually get to this. --Bry (talk) 00:42, 30 November 2013 (CST)
    • Josh will be working on this tonight (1/7/14).

Backburner

Minutes

Trello Ideas

    • Fix Amazon Payments -
    • Update Safe Space Agreement draft considering our comments and revision ideas -
    • follow up with Eric the grant writer? -
    • print sign and scan a new copy of secondary engagement letter from MWE (see mail RE: manufacturing establishment licensing) in eric's inbox -
    • Get 3 more RXS-3211 cameras or other superior Motion-JPEG capable cameras, install them. -
    • Acting on 501c3 -
    • Set up a paid job board. -
    • make a trello archiver (if we end up using this) -
    • Maybe get our money back from Chuhak and Tecson? -
    • audit ps1 member list and remove non-members from the list. -
    • post a sign by the thermostat and on the wiki requesting that people knock on the fire door to abbey in the loading dock for help with the heat. -
    • safety and stuff, read https://atrium.schoolfactory.org/spacefed/node/107867 -
    • Change our address everywhere (List of places here: https://atrium.schoolfactory.org/ps1/node/104580) -
    • inventory and ownership status of old landlord's stuff left on our side. -
    • Dwolla as a payment option? Some people hate paypal enough to not join. Don't do this if you can't set up a subscription in it. -
    • Address corporations using us as a cheap tool shop for their employees -
    • Macro in zoho to tell people they have points. -
    • Reimbursement forms? -
    • Training for how the law currently affects nonprofits for new boards? -
    • Audit shelf registry to affirm full member status -
    • 2 more picture frames for area host pictures -
    • Get pictures done for rest of area hosts -
    • Discuss: how should reimbursements for hackerspace projects work? -
    • leader board of existing member points - publically viewable -
    • Think about charging more for manual payments to offset the work. -
    • Think about safe for soda fund. -
    • Trademark PS1 -
    • Think about putting a hint about member points when people leave for financial reasons -

Trello To Do

    • Equipment loan agreement -
    • tool care area host - applications and choose host -
    • Spend up to $100 on fire extinguisher mounting stuff -
    • Sue the old landlord -
    • Non-paypal people tracked correctly in Zoho? -
    • Talk to chris knight about employee -
    • Fix join page "for other people" information -
    • Anna's reimbursements for 2013 -
    • review and sign comcast contract -
    • Oddly timed ComEd payment -

Trello Doing

    • Work out meetup theft -
    • Limited amount cards with names for area hosts, up to their budget limits -
    • fix address on liability waiver, other problems with liability waiver -
    • Justin Conroy dues -
    • Solving the "I need to give steve this receipt, but where is he?" issue -
    • Contact Insurer about additional insured for landlord -
    • Flourish wrapup paperwork for donation from Flourish 2013 -
    • Liability Insurance review with Goldstein et. al -
    • Get building electrical systems to a good state -
    • Corporate Filings -

Trello Financials

    • Get accounting software and use it -
    • Get paypal transactions into QB -
    • Categorize 2013 transactions in QB -
    • Categorize historical transactions in QB -
    • Audit status/ Status of repayments / New historical books -
    • Create 2014 budget -

Trello Done

    • reimburse bry $36.25 for filing fees for annual report -
    • Get budgets into QB -
    • Approve $122.08 for shelves for safe -

votes

Membership Report

  • full members: 97
  • starving hackers: 190
  • friend: 1
  • total: 288

Meeting end: 8:xxpm

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