Board Meeting Notes 2014-01-21

Board Meeting Minutes
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Meeting start: 7:07 pm

Attendance

Board Members

• Hailey
• Bry
• Eric
• Josh
• Farkas
• Adam
• Ed

Other Members

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check the [email protected] inbox weekly.
• Member leaving reason report
• Review Trello board, report progress made.
• review [email protected]
• check talk page for board meeting notes, see if any discussion on the agenda took place
• new business
• old business
• go over Trello

Old Business

Minutes

• We have no mail
• Steve went over financial report
• we reimbursed drew for beagle bone and anna for supplies for electronics
• no new member leaving reports
• no new mail at complaints@
• eric and greg get 1 membership point- greg for electricity for hackers, eric for beer church
• present board votes unanimously to reimburse rhys for no more than $15 for purchase of batteries

• Trello Ideas
  • Fix Amazon Payments -
  • Update Safe Space Agreement draft considering our comments and revision ideas -
  • follow up with Eric the grant writer? -
  • print sign and scan a new copy of secondary engagement letter from MWE (see mail RE: manufacturing establishment licensing) in eric's inbox -
  • Get 3 more RXS-3211 cameras or other superior Motion-JPEG capable cameras, install them. -
  • Acting on 501c3 -
  • Set up a paid job board. - can be put up on the display screen josh put up upstairs
  • make a trello archiver (if we end up using this) - bry did this
  • Maybe get our money back from Chuhak and Tecson? - we're not doing this
  • audit ps1 member list and remove non-members from the list. -
  • post a sign by the thermostat and on the wiki requesting that people knock on the fire door to abbey in the loading dock for help with the heat. -
  • safety and stuff, read https://atrium.schoolfactory.org/spacefed/node/107867 -
  • Change our address everywhere (List of places here: https://atrium.schoolfactory.org/ps1/node/104580) -
  • inventory and ownership status of old landlord's stuff left on our side. -
    • theres still stuff above the utility room
  • Dwolla as a payment option? Some people hate paypal enough to not join. Don't do this if you can't set up a subscription in it. -
  • Address corporations using us as a cheap tool shop for their employees -
  • Macro in zoho to tell people they have points. -
    • eric thinks he already did this
  • Reimbursement forms? -
  • Training for how the law currently affects nonprofits for new boards? -
  • Audit shelf registry to affirm full member status -
  • 2 more picture frames for area host pictures -
  • Get pictures done for rest of area hosts -
  • Discuss: how should reimbursements for hackerspace projects work? -
  • leader board of existing member points - publicly viewable -
  • Think about charging more for manual payments to offset the work. -
  • Think about safe for soda fund. -
  • Trademark PS1 -
  • Think about putting a hint about member points when people leave for financial reasons -
• Trello To Do
  • Equipment loan agreement -
  • tool care area host - applications and choose host -
    • done
  • Spend up to $100 on fire extinguisher mounting stuff -
    • jaku slacking off
  • Sue the old landlord -
    • no progress
  • Non-paypal people tracked correctly in Zoho? -
    • no progress
  • Fix join page "for other people" information -
    • eric updated a little bit, but still needs more work
  • Anna's reimbursements for 2013 -
    • steve working on it
  • Paper towels out -
    • bry is ordering it
• Trello Doing
  • beagle bone
    • its been 30 days since we turned in revised paperwork, steve is following up with drew
  • Work out meetup theft -
    • no progress
  • Limited amount cards with names for area hosts, up to their budget limits -
    • no progress
  • fix address on liability waiver, other problems with liability waiver -
    • no progress
  • Justin Conroy dues -
    • he paid eric- eric is paypalling it to steve
  • Solving the "I need to give steve this receipt, but where is he?" issue -
    • scanner is on the fritz
  • Contact Insurer about additional insured for landlord -
  • Flourish wrapup paperwork for donation from Flourish 2013 -
    • no progress
  • Liability Insurance review with Goldstein et. al -
    • ed sent his questions
  • Get building electrical systems to a good state -
    • will be moved to another list
  • Corporate Filings -
    • depending on audit
• Trello Financials
  • Get accounting software and use it -
    • ongoing
  • Get paypal transactions into QB -
    • all 2013 transactions are in, bry is looking for a way to automatize it
  • Categorize historical transactions in QB -
  • Audit status/ Status of repayments / New historical books -
  • Create 2014 budget -
    • bry and farkas working on it
• Trello Done
  • review and sign comcast contract -
  • Oddly timed ComEd payment -
    • was fine, just due in early january, usually tony gets it to us much later
  • Talk to chris knight about employee -
    • eric talked to him
  • Categorize 2013 transactions in QB -
    • there were six different transactions that bry couldnt categorize

votes

• present board votes unanimously to reimburse rhys for no more than $15 for purchase of batteries

Membership Report

• full members: 96
• starving hackers: 192
• friend: 1
• total: 289

Meeting end: 7:45 pm