Difference between revisions of "Board Meeting Notes 2014-05-20"

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=== Attendance ===
 
=== Attendance ===
 
* Board Members
 
* Board Members
−
**  
+
** Adam
 +
** Everett
 +
** Bry
 +
** Derek
 +
** Noony
 +
** Hef in late
  
 
* Other Members
 
* Other Members
−
**  
+
** Josh K
 +
** Peter N
 +
** Carl
 +
** Sheila
 +
** Jessie
  
 
=== Agenda ===
 
=== Agenda ===
Line 40: Line 49:
  
 
=== Minutes ===
 
=== Minutes ===
−
*  
+
* Mail
 +
** A thing from... shopbot. Invoice. Paid.
 +
** A bill for checks. We're gonna pay it.
 +
* Financial Report
 +
** We have some money
 +
* Member Leaving Report
 +
** Accidental Cancellation
 +
** Moving out of state
 +
** Living too far away
 +
* RT Queue
 +
** Red paper is an office supply.
 +
** RT IS HARD
 +
* Trello Financials
 +
** Reimburse Steve for receipt book - No receipt, no money
 +
** Limited amount cards with names for area hosts, up to their budget limits - They're in the mail!
 +
** Rent overpayment - Gotta bother Tony and steve
 +
** Figure out safeguard thing -
 +
* Results for our member survey will be posted Sunday
 +
* Peter presents his recommendations for our bylaws and policies.
 +
** Adam offers 15 high fives in exchange for this presentation.
 +
* Noony on bookkeeping/taxes/501c3
 +
** Talked to accountant.
 +
** Not uncommon for orgs to have taxes unfiled as long as we have.
 +
** 501c3 should be started ASAP - this is for tax reasons.
 +
** There is a bookkeeper who can get us up to date through 2013 - Noony wants to hire her and give her all docs
 +
* Discussion RE non-profit status, school factory et al.
 +
* Meeting Adjourned at 7:52
  
 
=== Votes ===
 
=== Votes ===
−
*
+
* Member Points:
 +
** Two member points for Jason S for cleaning and servicing laser
 +
** One member point for Carl for waiting for the ShopBot - even if it didn't show up
 +
** Two point for Peter N for cleaning all over the place
 +
* Approve up to $1200 (10-20 hours @ $50/hr) to hire bookkeeper to prepare finances for tax filings. All present board members vote in favor.
 +
 
  
 
=== Membership Report ===
 
=== Membership Report ===

Latest revision as of 23:04, 27 May 2014


Board Meeting Minutes
<< Board Meeting Notes 2014-05-13 2014 Board Meetings Board Meeting Notes 2014-05-27 >>

Meeting Start:

Attendance

  • Board Members
    • Adam
    • Everett
    • Bry
    • Derek
    • Noony
    • Hef in late
  • Other Members
    • Josh K
    • Peter N
    • Carl
    • Sheila
    • Jessie

Agenda

  • read mail
  • Financial/membership report
  • Review the paypal and banking transactions.
  • Check [email protected]
  • Member leaving reason report
  • Check RT queue
  • Review Trello board, report progress made.
  • review [email protected]
  • check talk page for board meeting notes, see if any discussion on the agenda took place
  • new business
  • old business

New Business

  • Peter has some info and recommendations regarding our bylaws.
  • ShopBot failed to deliver and wants an appointment for Thursday, 10:00-16:00.
  • Check needed for Ed Chambers; invoice emailed to directors list ($355)
  • Bookkeeping to finish space finances and file taxes/501c3

Old Business

  • Pex cards are on their way.
    • We got an NFP price - $20/month for up to 30 cards. This saves us ~$600/yr.

Backburner

Minutes

  • Mail
    • A thing from... shopbot. Invoice. Paid.
    • A bill for checks. We're gonna pay it.
  • Financial Report
    • We have some money
  • Member Leaving Report
    • Accidental Cancellation
    • Moving out of state
    • Living too far away
  • RT Queue
    • Red paper is an office supply.
    • RT IS HARD
  • Trello Financials
    • Reimburse Steve for receipt book - No receipt, no money
    • Limited amount cards with names for area hosts, up to their budget limits - They're in the mail!
    • Rent overpayment - Gotta bother Tony and steve
    • Figure out safeguard thing -
  • Results for our member survey will be posted Sunday
  • Peter presents his recommendations for our bylaws and policies.
    • Adam offers 15 high fives in exchange for this presentation.
  • Noony on bookkeeping/taxes/501c3
    • Talked to accountant.
    • Not uncommon for orgs to have taxes unfiled as long as we have.
    • 501c3 should be started ASAP - this is for tax reasons.
    • There is a bookkeeper who can get us up to date through 2013 - Noony wants to hire her and give her all docs
  • Discussion RE non-profit status, school factory et al.
  • Meeting Adjourned at 7:52

Votes

  • Member Points:
    • Two member points for Jason S for cleaning and servicing laser
    • One member point for Carl for waiting for the ShopBot - even if it didn't show up
    • Two point for Peter N for cleaning all over the place
  • Approve up to $1200 (10-20 hours @ $50/hr) to hire bookkeeper to prepare finances for tax filings. All present board members vote in favor.


Membership Report

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