Board Meeting Notes 2014-05-20

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members
  • Adam
  • Everett
  • Bry
  • Derek
  • Noony
  • Hef in late

• Other Members
  • Josh K
  • Peter N
  • Carl
  • Sheila
  • Jessie

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check [email protected]
• Member leaving reason report
• Check RT queue
• Review Trello board, report progress made.
• review [email protected]
• check talk page for board meeting notes, see if any discussion on the agenda took place
• new business
• old business

New Business

• Peter has some info and recommendations regarding our bylaws.
• ShopBot failed to deliver and wants an appointment for Thursday, 10:00-16:00.
• Check needed for Ed Chambers; invoice emailed to directors list ($355)
• Bookkeeping to finish space finances and file taxes/501c3

Old Business

• Pex cards are on their way.
  • We got an NFP price - $20/month for up to 30 cards. This saves us ~$600/yr.

Minutes

• Mail
  • A thing from... shopbot. Invoice. Paid.
  • A bill for checks. We're gonna pay it.
• Financial Report
  • We have some money
• Member Leaving Report
  • Accidental Cancellation
  • Moving out of state
  • Living too far away
• RT Queue
  • Red paper is an office supply.
  • RT IS HARD
• Trello Financials
  • Reimburse Steve for receipt book - No receipt, no money
  • Limited amount cards with names for area hosts, up to their budget limits - They're in the mail!
  • Rent overpayment - Gotta bother Tony and steve
  • Figure out safeguard thing -
• Results for our member survey will be posted Sunday
• Peter presents his recommendations for our bylaws and policies.
  • Adam offers 15 high fives in exchange for this presentation.
• Noony on bookkeeping/taxes/501c3
  • Talked to accountant.
  • Not uncommon for orgs to have taxes unfiled as long as we have.
  • 501c3 should be started ASAP - this is for tax reasons.
  • There is a bookkeeper who can get us up to date through 2013 - Noony wants to hire her and give her all docs
• Discussion RE non-profit status, school factory et al.
• Meeting Adjourned at 7:52

Votes

• Member Points:
  • Two member points for Jason S for cleaning and servicing laser
  • One member point for Carl for waiting for the ShopBot - even if it didn't show up
  • Two point for Peter N for cleaning all over the place
• Approve up to $1200 (10-20 hours @ $50/hr) to hire bookkeeper to prepare finances for tax filings. All present board members vote in favor.