Board Meeting Notes 2014-07-01
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Meeting Start:
Attendance
- Board Members
- Hef
- Bry
- Derek
- Everett
- Noony (Teleconference)
- Jay
- Steve
- Other Members
- Triano
- Justin
Agenda
- read mail
- Financial/membership report
- Review the paypal and banking transactions.
- Check [email protected]
- Member leaving reason report
- Check RT queue
- Review Trello board, report progress made.
- review [email protected]
- check talk page for board meeting notes, see if any discussion on the agenda took place
- new business
- old business
New Business
- Points for Noony. In Trello.
- Jaypee payment - RT #509
- Authorize funds to fix laser extraction.
- Skilton has recommended holding off for a time - There is a temporary solution in place.
- New air conditioner for lounge - let's just authorize some money and replace this.
- "Spending money from the general fund necessary to keep the organization's property in good working order and functioning in fulfillment of the organization's mission"
- Approve $300 more for AC service stuff. Brings total to $600
Old Business
Minutes
- Meeting begins at 19:00
- Mail
- Pex cards are here
- Electric bill for like three months ago
- Report from noony
- Serious problem with paypal. Status of paypal statements?
- Noony says the bookkeeper asked for monthly statements from paypal from inception of account to current. Hef and Steve both say the statements are not available.
- Noony will ask bookkeeper if beginning/ending balance for each month is sufficient
- Adding bry to Chase account so she can handle management actions at a downtown branch.
- We will file taxes before 501c3 proceedings begin.
- From lawyer - getting new engagement letter
- Bylaws are in our courts
- Talking about 501c3 - we need to draft a 1023 form
- Need to reconcile total of Ish's debacle
- Serious problem with paypal. Status of paypal statements?
- Member leaving reasons
- Saving up for a wedding!
- RT queue
- Member point request for Skilton
- Trello
- Rent overpayment - Steve says that the ACH payment is back to normal. We're all good
- ComEd - steve is calculating actual numbers and getting in touch with Tony
- Refund 2 months membership for Angela - Done
- Talk with area hosts about pex cards - Bry sent an email
- Add area hosts to list - done
- Uline order - in progress
- audit zoho - need to email discontinued memebrs
- hef's going to delete the website & tech trello
- Member points
- New business
- Skipping noony's points
- Jaypee - Hef is handling
- Laser extraction funds - Holding off for now
- New air conditioner for lounge - we are buying a new one
- Meeting ends at 19:47
Votes
- Member points
- 4 points for Ryan
- 1 point for Skilton
- 3 points for FitterDave
- 2 points for Jesse
- 1 point each for Skilton and Jason for fixing laser exhaust
- Spend $144 for Meetup group for 12 months - 5 members yes, 1 present
- Up to $300 for a new air conditioner for the lounge - All present board members vote in favor