Board Meeting Notes 2015-02-10

Board Meeting Minutes
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Meeting Start: 7:05 PM

Attendance

• Board Members
  • Derek
  • Sevin
  • Ryan
  • Tom
  • Doorman Dave
  • Ray
  • Sheila
  • Jenny
• Other Members
  • Justin
  • Matt

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check [email protected]
• Member leaving reason report
• Check RT queue
• Review Trello board, report progress made.
• review [email protected]
• check talk page for board meeting notes, see if any discussion on the agenda took place
• new business
• old business

Old Business

• Account delegation
  • Chase
  • At some point we need to hit Chase and change who's on record as secretary of the org
• Derek needs to write membership e-mail about expiring points and making timely requests.

Minutes

• Mail read - One member's dues, something from Power Racing Series
• Financial Report - Received $10,000 donation from an individual via School Factory. Will be put in savings, substantially reducing our required savings for the year.
• School Factory: Our website says to talk to School Factory for donations. We should consider changing this if we desire to sever the relationship.
• Financial report given. Funds will be moved from PayPal to our bank.
• Membership:
  • 111 Full Members
  • 258 Starving Hackers
  • 369 Total
• A number of members are paying "grandfathered" old rates. ($50 -> $70) Tom to research.
• Member leaving reason report (5):
  • Two persons moving away from Chicago.
  • One person leaving out of town for a while.
  • One person not using the space much.
  • One person has no current need to resources but will return in the future.
• RT Reimbursements:
  • 2142: Reimburse Everett for packing tape, General Area Host budget.
  • 2110: Reimburse Triano for saw blades and sanding belts.
  • 1618: Need receipt from Dean.
  • 2140: Need info from Shellie about chargeback on PEX card.
  • 2047: Need receipt from Dean. Have PayPal receipt, but we are requesting a receipt from the seller.
  • 1958: Resolved, move to QuickBooks.
  • 2051: Reimburse Dean for lights from CNC Bridgeport vote.
• RT Purchases:
  • 2140: Merge to previous request by Shellie
  • 2148: Invoice for cold metals purchase for mill chucks, collets, etc.
  • 1852, 1853: Doorman Dave to work with Shellie to purchase software licenses.
• RT Member Points:
  • 2122: 1 point to Bart for CNC Build Club
• RT inquiries:
  • 2127: Sevin to contact member and respond to question.
• We will get Doorman Dave a PEX card for handling IT purchases like software licenses, certificates, etc.
  • Done. Should arrive in 10 to 15 days.
• No critical Trello tasks.
• Dave to rally people to get a list of assets to re-evaluate our commercial property insurance.
• Old business:
  • Chase Account Delegation
    • Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
  • Derek needs to write membership e-mail about expiring points and making timely requests.
  • Ray to get business cards for Board members, and "generic" PS:One cards.
• New business:
  • Need Waste Management account credentials. Tom to contact Farkas.
  • Need Comcast invoices and credentials. Automatic payment and value doesn't go to RT. Dave to talk to Toba and Josh.
  • Sevin may have a contact for a pro bono lawyer to work on reviewing our Bylaws.

Board meeting closed at: 7:48 PM

Votes

• None