Board Meeting Notes 2015-02-17

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members
  • Derek
  • Sevin
  • Ryan
  • Tom
  • Ray
  • Doorman Dave
  • Jenny
  • Shiela
• Other Members
  • Giovanni
  • Jay
  • Triano

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check [email protected]
• Member leaving reason report
• Check RT queue
• Review Trello board, report progress made.
• review [email protected]
• check talk page for board meeting notes, see if any discussion on the agenda took place
• new business
• old business

New Business

• Area Host Applications

Old Business

• Account delegation
  • Chase
    • Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
  • Waste Management:
    • Need account credentials. Tom to contact Farkas.
  • Comcast:
    • Need invoices and credentials. Automatic payment and value doesn't go to RT. Dave to talk to Toba and Josh.
• Derek needs to write membership e-mail about expiring points and making timely requests.
• Ray to get business cards for Board members, and "generic" PS:One cards.
• Sevin may have a contact for a pro bono lawyer to work on reviewing our Bylaws.

Minutes

• Mail read: Just junk mail
• Membership report:
  • Full Members: 113
  • Starving Hackers: 264
  • Total: 377
• Tom gave financial report.
• Member leaving reason report (2):
  • Moved to another zip code.
  • Left because started a business due to PS:One.
• RT:
  • 2003: Shellie's charge revoking. Pex seems to think that Shellie's card needs to be revoked. Chargebacks are a pain. We received a fraudulent charges form, forwarded to RT. Shellie already filled out form, according to Jenny. Jenny will take a look at it.
  • 2198: Need to handle a gift membership. Needs to be transferred over to the recipient's name and a note stored. Sevin to handle.
  • 2182: Receipt, referred to QuickBooks.
  • 2173: User wants subscription pro-rated because he was unable to get an ID check.
  • 2186: Comcast payment alert.
  • 2047, 2148, 1618: Need receipts from Dean. Dave to contact Dean.
  • 2072: Waste Management, no action required.
  • 990: Resolved.
  • 1993, etc.: Move to QuickBooks.
  • 1852, 1853: Shellie software purchase, Doorman Dave to handle.
  • 2024: Derek to buy de-icing salt.
  • 1237: Sevin to make emergency lighting purchase.
  • 2043: 1 Member point granted to Ryan for tool authorizations before becoming a board member.
  • 2065: Dave member point request for authorizing welders while still on Board. Needs legal input.
  • 2078: Ray, member point request for 3D printers, deferred pending legal input.
  • 2160: Dave for certifying welders, deferred pending legal input.
  • 2161: Dave for tool authorization, deferred pending legal input.
  • 2172: Ryan, spend 2 member points against dues.
  • Derek to contact legal concerning member points earned by sitting Board members.
• Insurance: Ryan to respond to agent with questions. Tom to e-mail Ryan additional question.
• Old business:
  • Chase
    • Derek needs to schedule.
  • Waste Management:
  • Comcast:
    • Still needed.
• Derek needs to write membership e-mail about expiring points and making timely requests.
• Ray to get business cards for Board members, and "generic" PS:One cards.
  • Ray will have drafts Wednesday, and has a price quote of $16-$24 per person.
• Sevin may have a contact for a pro bono lawyer to work on reviewing our Bylaws.
  • Looks like the firm may be interested. Still looking to proceed.
• New business:
  • Area Host applications:
    • 2 Area Hosts appointed. See Votes below.

Board meeting closed at: 7:57 PM

Votes

• Ron Olson appointed Hot Metals Area Host.
• Michelle Deleon appointed Tool Cage Area Host.