Board Meeting Notes 2015-04-07

Board Meeting Minutes
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Meeting Start: 7:10 PM

Attendance

• Board Members
  • Derek
  • Ryan
  • Tom
  • Doorman Dave
  • Ray
  • Jenny
• Other Members

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check [email protected]
• Member leaving reason report
• Check RT queue
• Review Trello board, report progress made.
• review [email protected]
• check talk page for board meeting notes, see if any discussion on the agenda took place
• new business
• old business

New Business

• Review applications for Wood Shop and Machine Shop Authorizer volunteer positions

Old Business

• Account delegation
  • Chase
    • Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
  • Waste Management and Comcast:
    • Making progress getting security questions from Steve.
• Ray to get business cards for Board members, and "generic" PS:One cards.
  • Ray has these designed, but he needs contact info for each Board member.
• Sevin may have a contact for a pro bono lawyer to work on reviewing our Bylaws.
  • Looks like the firm may be interested.
  • Sevin to inquire with our original pro bono lawyer on scope of current engagement before engaging new pro bono counsel.
• Insurance Review
  • Ryan sent e-mail to agent 3/3/15.
• New Area Host transitions
  • Sevin working with Michelle.
• Costco business membership
• File amended annual report with new Directors:
  • Ryan will contact Bry for info, and take care of this.
• Corliss Early College STEM High School requesting a group tour.
  • Requests CNC and NERP-like demo.
  • Board has approved this.

Minutes

• Mail read: Chase statement.
• Membership Report:
  • Full Members: 111
  • Starving Hackers: 281
  • Total: 392
• Financial Report given.
  • Transferred $15,000 out of PayPal.
• Member leaving reason report (4):
  • Moved out of state.
  • Got job out of country country.
  • Moved and lives closer to ssh.
  • Detailed list of complaints about billing system.
• RT
  • 2470 - Double-reimbursed Mike Skilton. Resolved.
  • 2488 - Reimburse Mike Skilton for drum liners for dust collector. Done.
  • 2482 - Reimburse Anna for lathe purchase. Dean approved. Needs a check. Deferred.
  • 2511 - Reimbures Dean for drill press from Cold Metals budget. Done.
  • 2512 - Reimburse Dean for electrical plugs. Done.
  • 2513 - Reimburse Dean for electrical supplies. Done.
  • 2514 - Reimburse Dean for LED shop lights. Done.
  • 2515 - Reimburse Dean for cleaning supplies and light hanging supplies. Done.
  • 2373 - Derek will respond about suspended payment.
  • 2438 - Reimburse Eric for woodshop shelves. Approved by Triano. Done.
  • 2405 - Vacuum pump parts - need receipt. Ryan will get this.
  • 2003 - Jenny will work with Shellie for PEX card issue.
  • 2504 - Jesse requested spending 1 point as a refund. Done.
  • 2480 - Awarded Lyn 1 point for hosting TOOOL. Done.
  • 2455 - Awarded Jason and Ray 1 point each for fixing the laser cutter. Done.
• No Trello updates.
• New Business
  • Removed old text about business sponsorships from PS:One Contribute page.
  • Landlord has asked for water and sewer fees. We need to clarify division of the bill with the landlord.
  • Need to make arrangement for charging landlord for electricity now we pay the entire bill.
• Old Business
  • Area Host transition:
    • Triano was supposed to reach out to Michelle. Will ask Triano again. She has not collected her PEX card.
    • Tom gave Ron his PEX card.
  • Insurance Review:
    • Ryan still waiting for agent. Last contacted him 3/31. Contacted again 4/7.
  • Annual Report:
    • Ryan needs the previously filed form from Bry. Contacting.
  • LakeFX participation - uncertain if we can participate. Seeking clarification.
  • High School field trip: No update.

Board meeting closed at: 7:50 PM

Votes

• None