Board Meeting Notes 2015-05-05

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Board Meeting Minutes
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Meeting Start: 7:00 PM

Attendance

  • Board Members
    • Doorman Dave
    • Sheila
    • Jenny
    • Sevin
    • Ryan
    • Tom
    • Ray
  • Other Members
    • Justin
    • Carl

Agenda

  • read mail
  • Financial/membership report
  • Review the paypal and banking transactions.
  • Check [email protected]
  • Member leaving reason report
  • Check RT queue
  • Review Trello board, report progress made.
  • review [email protected]
  • check talk page for board meeting notes, see if any discussion on the agenda took place
  • new business
  • old business

New Business

Old Business

  • Account delegation
    • Chase
      • Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
    • Waste Management and Comcast:
      • Making progress getting security questions from Steve.
  • Ray to get business cards for Board members, and "generic" PS:One cards.
    • Ray has these designed, but he needs contact info for each Board member.
  • Sevin may have a contact for a pro bono lawyer to work on reviewing our Bylaws.
    • Looks like the firm may be interested.
    • Sevin to inquire with our original pro bono lawyer on scope of current engagement before engaging new pro bono counsel.
  • Costco business membership
  • File amended annual report with new Directors:
    • Ryan will contact Bry for info, and take care of this.
  • Corliss Early College STEM High School requesting a group tour.
    • Requests CNC and NERP-like demo.
    • Board has approved this.
  • Insurance Review
    • Member feedback requested on 3 policies approved last week. Comments indicate Animal policy may need revision. To be discussed next week.
    • Cameras - Ryan spoke with insurance agent, waiting for agent to get approval from underwriters.
    • PS:One Birthday Party - Will need scheduled coverage. Insurance agent provided us with a form. On hold because nobody is organizing this event.

Minutes

  • Mail read: Random mail
  • Membership Report:
    • Full Members: 110
    • Starving Hackers: 281
    • Total: 392
  • Financial Report: Tom not present
  • Member leaving reason report: Derek not present
  • RT
    • 2655 - Reimburse Dean from CNC vote. Paid.
    • 2656 - Reimburse Dean from CNC vote. Paid.
    • 2657 - Reimburse Dean from CNC vote. Paid.
    • 2658 - Reimburse Dean from CNC vote. Paid.
    • 2659 - Reimburse Dean from CNC vote. Paid.
    • 2691 - Reimburse Everett for pin gauges from Cold Metals budget. Paid.
    • 2683 - Reimburse Jason for laser tube return. Paid.
    • 2586 - Reimburse Dean from CNC vote. Paid.
    • 2660 - Payment sent from CNC vote and cold metals budget.
    • 2697 - Late on cleaning bill. This is ACH, Derek will need to do this. Derek paid this. Done.
    • 2577 - Derek paid for anvil. Need receipt.
    • 2713 - 3 member points to Jason for laser cutter repair.
    • 2708 - 1 member point to Doorman Dave for BBQ class.
    • 2618 - Drew wants to spend 1 point. Asked him to specify upgrade vs. refund.
    • 2661 - Ray spends 1 member point to upgrade status.
    • 2705 - 1 member point each to 13 persons for Maker Faire help.
    • 2687 - 1 member point to Eric Beauchamp for building the sanding table.
    • 2669 - 1 member point to Ryan for 2 ShopBot authorizations.
    • 2685 - 1 member point to Andrew Camardella for fixing the SawStop.
  • No Trello updates.
  • New Business
    • Fixed member site regarding member count and PayPal cancellation. Resulted in a small drop in membership total.
    • Need to form a committee for moving. Initial members include persons below. We will solicit additional members.
      • Tom Judge
      • Ray Doeksen
      • Jenny Tong
      • Andrew Camardella
    • Ray suggests each Board member begins developing a user manual for their position. Sheila has books with advice about this.
    • Need to consider scheduling Area Host and Volunteer Authorizer review. Sevin will send the e-mail.
  • Old Business
    • Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.
    • Insurance Review
      • No response yet on camera policies.
      • Discuss member feedback on 3 policies. Review changes. Will discuss via e-mail.

Board meeting closed at: 8:00 PM

Votes

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