Board Meeting Notes 2015-06-02

Board Meeting Minutes
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Meeting Start: 7:07 PM

read mail
Financial/membership report
Review the paypal and banking transactions.
Check [email protected]
Member leaving reason report
Check RT queue
Review Trello board, report progress made.
review [email protected]
check talk page for board meeting notes, see if any discussion on the agenda took place
new business
old business

Account delegation
- Chase
  - Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
- Waste Management and Comcast:
  - Farkas and Doorman Dave got in touch. No luck with Comcast. Dave will phone Comcast and Waste Management.
Ray to get business cards for Board members, and "generic" PS:One cards.
- Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
Sevin may have a contact for a pro bono lawyer to work on reviewing our Bylaws.
- Looks like the firm may be interested.
- Sevin to inquire with our original pro bono lawyer on scope of current engagement before engaging new pro bono counsel.
Costco business membership
Insurance Review
- Member feedback requested on 3 policies. Comments indicate Animal policy may need revision. Need to discuss
- Cameras - Ryan spoke with insurance agent, waiting for agent to get approval from underwriters.
Need to consider scheduling Area Host and Volunteer Authorizer review.
Billing landlord for his share of electricity
- Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.

No mail
Membership report:
Full members: 111
Starving hackers: 287
Total: 398
Financial report given.
Member leaving reason report (2):
- Great place, but found someone else to do work. Worried wood shop might be phasing out.
- Moving out of region.
RT
- 2782 - Heidenhain encorder repair. Tom faxed credit card info. Encoder has been shipped.
- 2847 - Maria requested refund in exchange for 1 member point.
Old business:
- Landlord electric bill. We pay the full bill and need to develop a method to bill our landlord. Toba and Farkas know about how to compute this. Switchover happened in January 2015. This process needs to be documented and put on the wiki. We need electronic access to the ComEd account. Sevin will contact Farkas for security questions.
- Insurance Review
  - We have the go-ahead from the insurance agent on the cameras.
  - Derek will forward specs of one found online to the directors for perusal.
  - We need to purchase the additional umbrella and business property coverage. Ryan is in contact with the agent.
- Account delegation
  - Waste Management and Comcast: We now have both of these. Credentials stored on bob.
- Area Hosts and Volunteer Authorizers
  - Sevin working on compiling a list of who wants to stay and who wants to leave.
- 501(c)(3) Filing Status
  - Ryan to send out a summary of our status to the members list.

Board meeting closed at: 7:33 PM

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